CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
June 3, 2013
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
ABSENT: Tammy Gentzel
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Mark Kutzer, Director of Maintenance
Sherry Snyder, Director of Operations
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held on May 30, 2013 to discuss personnel matters.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of April 29, 2013 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the April 29, 2013 Regular Board Meeting. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. April 2013Finance Report
Kimberly Fragola referenced her cover memo and called attention to the comparison between Percent of Budget and Percent of Fund Year, as well as the CATACOMMUTE Reserve and the more accurate representation of the State and Federal Operating Assistance Funds.
Chairman Spychalski entertained a motion to receive the April 2013 Finance Report.
Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
C. Receipt of April Performance Reports
Hugh Mose commented on the April Ridership Report and noted the addition of the Justice and Safety Institute (JASI) passes to the Fare Media Report. Tom Kurtz requested that data showing Riders per Revenue Hour to-date compared to the previous year be added to the CATABUS Ridership report.
Sherry explained that as a result of three SCI Rockview vanpool groups whose participants work different shifts agreeing to try sharing two vanpool vans, the CATACOMMUTE report shows more vanpool groups but fewer passenger trips and miles when comparing January to April. Joe Davidson requested that the overall average cost to a rider in the vanpool program be added to the monthly CATACOMMUTE report.
Chairman Spychalski entertained a motion to receive the April 2013 Performance Reports. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
D. Adoption of the 2013/14 FINAL Budget
Hugh Mose referenced the FY 2013/14 FINAL Budget, which included proposed contribution increases of 3.5% each for LOOP Revenue and Rideshare Support, along with a 3.0% increase for Local Contributions, which were approved at the May 28 COG General Forum meeting.
Chairman Spychalski entertained a motion to adopt the FY 2013/14 FINAL Budget. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
E. Adoption of the 2013/14 Service Plan
Louwana Oliva referenced a memo from Eric Bernier which provided a summary of
the proposed changes to service for FY 2013/14; noted that the RE Routes will now be divided and named the RC (for Campus) and RP (for Pugh Street); provided maps of both the existing and new routing of the NV (Martin St./Vairo Blvd) Route that now provides service to The Grove student housing in Toftrees; and called attention to the change in the XB (Bellefonte) and XG (Pleasant Gap) Route Saturday schedules which will terminate at the Mall, but will, as a result, include four additional trips.
Chairman Spychalski entertained a motion to adopt the planned service changes and direct the staff to finalize the details necessary to implement them effective with the start of Fall Semester 2013 on August 25. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
F. Maintenance Facility Expansion
Louwana Oliva reported that CATA is waiting for word on the application for a line-of-credit with M&T Bank, and that the preapproval letter from PennDOT has been received concerning the state match on our federal State of Good Repair grant. Louwana went on to state that CDM Smith has submitted their final proposal in the amount of $920,000 to take the project from 60 percent design to final design and $680,000 to complete bid documents and provide the necessary support services throughout the construction of the project.
Louwana Oliva reported that the Department of Environmental Protection placed a temporary moratorium on sewer permits, but that the impact on CATA’s project should be quickly resolved. Hugh Mose clarified that Construction Management Services were not included in the current CDM Smith proposal.
Chairman Spychalski entertained a motion to accept the CDM Smith proposal for final design, bid and support services, and authorize the General Manager to execute the proposal on behalf of CATA. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
G. Facility Maintenance Staffing
Mark Kutzer reported that at the March 12, 2013 Budget Work Session the staff had highlighted the two major issues with facility maintenance as being the number of vehicle maintenance staff hours that are being consumed in building and facilities maintenance and ongoing issues in the quality of contracted custodial services, and recommended to the Board that an internal Facilities Maintenance position be created. In response, the Board had directed that funds be added to the DRAFT Budget in support of the staff recommendation, but requested that the staff return to the Board with a more complete plan.
Mark Kutzer went on to report that the staff proposes to create a bargaining unit classification titled Facility Maintenance Worker, for which two individuals would be hired for shifts expected to be from 6 a.m. to 2 p.m. and 2 p.m. to 10 p.m.. Mark further reported that these employees will be supervised by the Facilities Manager and would perform facility cleaning and maintenance at both the main and downtown offices. Their duties would include but not be limited to: day-to-day custodial services, lawn and planting bed maintenance, snow removal, regular carpet and window cleaning, basic plumbing and electrical, etc.
Sherry Snyder reported that a study of work orders shows that there is in excess of 80 hours per week of tasks dedicated specifically to facility maintenance. Louwana Oliva reported that the hourly rate had been set in consultation with the Union Executive Board and noted that with the CATA Board’s approval of the position, the staff will need to inform the Borough of the intent to terminate the contract for custodial services at the Downtown Office.
Chairman Spychalski entertained a motion to approve the creation of a represented Facility Maintenance Worker classification position, to be filled by two individuals working two separate shifts. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
H. Exterior Bus Advertising – Full Bus Wrap Recommendation
Hugh Mose referenced a memo from Jackie Sheader providing information for the Board’s consideration of a year-long trial beginning January 1, 2014, during which CATA would make as many as four 40’ buses available for full bus wraps. Also included were responses to such a trial by CATA’s funding partners and OnCampus Advertising, the vendor CATA will contract with for its interior and exterior advertising program starting July 1, 2013. The proposed trial will serve as an addendum to the two year contract CATA is currently negotiating with OnCampus Advertising.
Chairman Spychalski entertained a motion to accept the staff’s proposal to make available, on a year-long trial basis, four of CATA’s 40’ Xcelsior buses for full bus wraps starting January 1, 2014. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
V. NEW BUSINESS
A. Resolution of Appreciation – Ralph Brauch
Louwana Oliva reported that the staff had prepared a Resolution of Appreciation for Bus Driver Ralph “Butch” Brauch, who retired from CATA effective May 5, 2013. Chairman Spychalski entertained a motion to approve the Resolution of Appreciation for Ralph Brauch. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. Resolution Certifying Local Match
Kimberly Fragola referenced the resolution to certify the local match for CATA’s FY 2013/14 Act 44 State Operating Assistance grant, which is required as part of the grant application. Chairman Spychalski entertained a motion to adopt the resolution which certifies the local match for the FY 2013/14 State Operating Grant. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
C. Penn State Contract Amendment
Kimberly Fragola reported that the staff has negotiated with Penn State the FY 2013/14 amendment to the current three-year contract which was renewed last year. Kimberly stated that the hourly rate will increase by 3.5%, as will the contribution for CATACOMMUTE, and that Penn State will make a contribution for upcoming capital needs.
Chairman Spychalski entertained a motion to approve the amendment to the contract with Penn State, authorize the General Manager to sign it on behalf of CATA, and direct the staff to forward it to the University for final execution. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
D. Regional Technology Coalition
Hugh Mose provided historic background on CATA’s relationship with the Regional Technology Coalition (RTC) and went on to express the staff’s concern about how well the RTC will be able to meet CATA’s needs in the future. He cited as examples the Advanced Public Transportation System (APTS) which has added to the size and complexity of CATA’s IT program, as has the acquisition of additional pieces of software including ridematching, vehicle maintenance, accounting, human resources, etc. The staff recommendation is that CATA undertake a solicitation for a consultant to review its IT program.
Hugh Mose went on to report that, although the original agreement between the RTC partners expired several years ago, other members of the RTC, as well as the State College Borough Manager have been informed of CATA’s interest in exploring alternatives.
Chairman Spychalski entertained a motion to approve the solicitation for a consultant to review CATA's IT program, and authorize a letter from the General Manager notifying the Borough of State College of CATA’s intentions to explore alternatives to the RTC. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
E. CATA Strategic Plan Update
Hugh Mose reported that the staff has identified a number of areas that will require input from the Board in order for the staff to be able to provide, at the June 24 meeting, a plan for a preliminary approach to update CATA’s Strategic Plan.
Hugh suggested that the Board may wish to consider setting a date for a Work Session to address the subject in more depth.
In response to a request from Chairman Spychalski, Greg Kausch will provide several examples of Strategic Plans to the Board in advance of the June 24 meeting.
This item was for information and discussion only; no formal action was required of the Board at this time.
F. PA Municipal Authorities Act – CATA By-laws and Policies
Louwana Oliva reported that at the PPTA spring conference, Jill Nagy, solicitor for the SAFTI insurance pool, had provided information on recent changes to the Pennsylvania Municipal Authorities Act (MAA). The staff has compared these changes to CATA’s existing documents and found a number of items that may need to be revised in the CATA By-laws and Policy and Personnel Manuals. Louwana further reported that CATA’s solicitor, John Baker, has been asked to review the MAA and CATA’s By-laws in order to develop a check-list of what the Board should consider changing in the By-laws, and suggested that the triennial review of CATA’s Personnel and Policy Manuals begin with the September, 2013 meeting.
This item was for information and discussion only; no formal action was required of the Board at this time.
G. Summer Board Meeting Schedule
Hugh Mose stated that because the staff does not foresee any critical action items that will require the Board to meet in July, cancellation of the July meeting has been suggested. Chairman Spychalski entertained a motion to cancel the July 22 Regular Board Meeting, and authorize the staff to publish notice of cancellation as required by law. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose commented that:
· CATA has taken possession of four more ATA vanpool vans.
· A productive meeting between Ride Right, CATA and the Centre County Office of Transportation (CCOT) had taken place to discuss coordination efforts, with the first step being for Ride Right and CCOT to share trips.
· Bus Driver Jim Hackenberry has announced his retirement effective July 7, 2013; Operations Supervisor Austin Novstrup is leaving his position to return to California with his family, and the Dispatcher/Scheduler positions have been filled by Bus Driver Javier Cordero and State College resident Jennifer Harbst.
B. Service Development Report
Chairman Spychalski referenced the written report provided to the Board.
Chairman Spychalski declared the meeting adjourned at 5:57 p.m.
Hugh A. Mose, Secretary