CENTRE AREA TRANSPORTATION AUTHORITY

 

BOARD WORK SESSION

MINUTES

Print Version

June 18, 2014

4 p.m.

2081 W. Whitehall Road

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tammy Gentzel

                                                            Tom Kurtz – by phone and Skype                             

 

STAFF PRESENT:                             Hugh Mose, General Manager

                                                            Louwana Oliva, Assistant General Manager

                                                            Greg Kausch, Senior Transportation Planner                         

                                                            Marsha Kyper, Assistant to the General Manager

 

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:08 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       DISCUSSION ITEM

Hugh Mose reported that over the past month Greg, Louwana and he have been conducting stakeholder interviews with community leaders representing a variety of constituencies, as part of the data collection effort for the Strategic Plan Update; this Work Session was scheduled to provide CATA Board members with the same opportunity. 

 

Discussion was held on a number of issues, including how CATA is currently doing in serving its various constituencies, how additional “choice” riders might be attracted to CATA’s services, whether there are new service models that might work better than fixed-route buses in low-density areas, how new shared use mobility programs might eventually affect CATA, what fare ratios might be appropriate for CATA’s different services, and what alternative fuels besides CNG might be considered in the future.

III.       OTHER ISSUES

            1.         Board Member Code of Conduct and Ethics Policy

Chairman Spychalski presented the draft of the Board Member Code of Conduct and Ethics, which he had prepared and that also included comments from solicitor John Baker.  Board members suggested several copy edits, after which the Board concurred that the document including all suggested revisions should be presented for adoption at the Monday, June 23 Board meeting.

 

            2.         Triennial Review

Louwana Oliva presented a Summary of Findings from the FY 14 Triennial Review process, which provided a description of the deficiencies, required corrective action, and response date.  Louwana provided the following details regarding several deficiency findings and corrective actions.    

·         Ineligible expenses charged to grant and no FTA clauses:

When A & E services for the Facility Expansion project moved from state funding to federal funding, standard federal clauses should have been included in the contract documents.  As a result, any previous charges to the federal grant pertaining to the CDM Smith contract will be moved to the state grant.

 

Staff from the FTA will review our procurement processes, and PennDOT’s Construction Management consultant will go over the construction bid documents to ensure that everything is correct prior to their release. 

 

Federal Operating funds cannot be used to pay Delta Development for  lobbying for the project.  The Audit must be adjusted to show that the fare-box recovery was sufficient to cover the costs involved.

 

·         Lacking required cost/price analysis:

A cost-benefit analysis was not conducted each time change orders were done on existing contracts.   

 

·         Late vehicle preventive maintenance; Facility/Equipment maintenance plan lacking or inadequate; Late facility/equipment preventive maintenance:

Plans are being made to deal with issues of late preventive maintenance on vanpool vans; one possibility would be to have the vans picked up.  A facility maintenance plan is being developed for the existing facility, including the compressor, as well as a way to document that the work is being done and on time.  

 

ADJOURNMENT

Chairman Spychalski adjourned the meeting at 6:18 p.m.

 

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Louwana S. Oliva, Secretary

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