CENTRE AREA TRANSPORTATION AUTHORITY
BOARD WORK SESSION
June 18, 2014
2081 W. Whitehall Road
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
Tom Kurtz – by phone and Skype
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Greg Kausch, Senior Transportation Planner
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:08 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. DISCUSSION ITEM
Hugh Mose reported that over the past month Greg, Louwana and he have been conducting stakeholder interviews with community leaders representing a variety of constituencies, as part of the data collection effort for the Strategic Plan Update; this Work Session was scheduled to provide CATA Board members with the same opportunity.
Discussion was held on a number of issues, including how CATA is currently doing in serving its various constituencies, how additional “choice” riders might be attracted to CATA’s services, whether there are new service models that might work better than fixed-route buses in low-density areas, how new shared use mobility programs might eventually affect CATA, what fare ratios might be appropriate for CATA’s different services, and what alternative fuels besides CNG might be considered in the future.
III. OTHER ISSUES
1. Board Member Code of Conduct and Ethics Policy
Chairman Spychalski presented the draft of the Board Member Code of Conduct and Ethics, which he had prepared and that also included comments from solicitor John Baker. Board members suggested several copy edits, after which the Board concurred that the document including all suggested revisions should be presented for adoption at the Monday, June 23 Board meeting.
2. Triennial Review
Louwana Oliva presented a Summary of Findings from the FY 14 Triennial Review process, which provided a description of the deficiencies, required corrective action, and response date. Louwana provided the following details regarding several deficiency findings and corrective actions.
· Ineligible expenses charged to grant and no FTA clauses:
When A & E services for the Facility Expansion project moved from state funding to federal funding, standard federal clauses should have been included in the contract documents. As a result, any previous charges to the federal grant pertaining to the CDM Smith contract will be moved to the state grant.
Staff from the FTA will review our procurement processes, and PennDOT’s Construction Management consultant will go over the construction bid documents to ensure that everything is correct prior to their release.
Federal Operating funds cannot be used to pay Delta Development for lobbying for the project. The Audit must be adjusted to show that the fare-box recovery was sufficient to cover the costs involved.
· Lacking required cost/price analysis:
A cost-benefit analysis was not conducted each time change orders were done on existing contracts.
· Late vehicle preventive maintenance; Facility/Equipment maintenance plan lacking or inadequate; Late facility/equipment preventive maintenance:
Plans are being made to deal with issues of late preventive maintenance on vanpool vans; one possibility would be to have the vans picked up. A facility maintenance plan is being developed for the existing facility, including the compressor, as well as a way to document that the work is being done and on time.
Chairman Spychalski adjourned the meeting at 6:18 p.m.
Louwana S. Oliva, Secretary