CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
April 28, 2014
State College Borough Building
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-chairman
Richard Kipp, Treasurer
STAFF PRESENT: Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Ryan Harshbarger, Director of Transportation
Eric Bernier, Service Development Manager
Greg Kausch, Senior Transportation Planner
Terri Quici, Commuter Services Manager
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of March 24, 2014 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the March 24, 2014 Regular Board Meeting with the following edit: Section C, first paragraph, after the word “any” add “time there has been a”. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
B. March 2014 Finance Report
Kimberly Fragola referenced the various March Finance Reports and noted that we are at 71% of Budget with 75% of the fiscal year completed, and the first bus wrap payment has been received which helps offset the decline in internal advertising revenue.
Chairman Spychalski entertained a motion to receive the March Finance Report. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
C. Performance Reports
The March 2014 Ridership, Paratransit, CATACOMMUTE, and Fare Media Reports were presented. Ryan Harshbarger commented on the 8.3% overall increase in ridership in comparison to the same time period last year and with the same number of Full and Reduced Service days.
Chairman Spychalski entertained a motion to receive the March 2014 Performance Reports. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
D. Facility Expansion Update
Louwana Oliva reported that we have received word that the Federal Transportation Administration (FTA) State of Good Repair grant has been approved and the funds can now be drawn on, PennDOT has confirmed their funding commitment to the project, and our requests for zoning variances have been approved.
Louwana Oliva further reported that as a result of a second informational meeting with the Ferguson Township Code Office staff, where it was learned that special inspectors may not report to the Construction Manager, an RFP and direct contract for these services will be necessary.
Louwana Oliva went on to state that a report had been received from Johnson, Mirmiran and Thompson, the engineering firm engaged by PennDOT to conduct a Value Engineering exercise for the project; CDM Smith project staff will be present at the May (June 2) Board meeting to provide a review of the determinations made regarding the Value Engineering recommendations, 90 percent design and interior finishes for the building.
This item was for information and discussion only; no Board action was requested at this time.
E. Strategic Plan Update
Greg Kausch provided an update on the Strategic Plan project tasks completed to date, the current estimated level of completion of each project sub-task and the next steps for the project. Greg reported that the project is estimated to be about 45% complete, and he is optimistic that the project will be completed on time if not ahead of schedule.
This item was for information and discussion only; no Board action was requested at this time.
F. Contract Extension – Paratransit Service
Louwana Oliva reported that a decision is needed as to whether to exercise the first of two contract year options for paratransit services through Ride Right, Inc. at a rate of $21.69 per passenger.
Chairman Spychalski entertained a motion to approve the first of two possible one-year extensions of CATA’s contract with Ride Right, Inc. for the period of July 1, 2014 through June 30, 2015, at the per passenger rate of $21.69. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
G. Board Member Manual Documents – Code of Conduct and Ethics Policy, Job Description and Effective Board Membership
Chairman Spychalski referenced the Code of Conduct and Ethics Policy, Job Description and Effective Board Membership documents on which action had been postponed at the March 2014 Board meeting in response to requests from both Joe Davidson and Richard Kipp for more time to review the Code of Conduct and Ethics Policy.
Joe Davidson stated that he was not prepared to support the Code of Conduct and Ethics Policy in its present form and provided a number of suggested revisions and edits. Tammy Gentzel and Richard Kipp also made suggestions for revisions to the documents. There was discussion regarding the suggested revisions.
It was agreed that Tom Kurtz and Marsha Kyper would incorporate the suggested revisions into each of the documents, which would then be provided to the Board for review prior to the next regular Board meeting.
No action was taken.
IV. NEW BUSINESS
A. Resolution Certifying Local Match
Chairman Spychalski entertained a motion to adopt the resolution to certify the local match for the FY 2014/15 state operating grant. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
B. GPS Fleet Tracking – Vanpool
Terri Quici referenced her memo and an attachment which provided details regarding the addition of GPS tracking units to 25 CATACOMMUTE vanpool vans.
This item was for information and discussion only; no Board action was requested.
C. Policy – Fares Tracking Inflation
Kimberly Fragola reported that with the enactment of ACT 89, a new requirement was added for transit systems to adopt a “statement of policy outlining the basic principles for adjustment of fare growth to meet the rate of inflation.” The staff proposed that the Board consider adopting the following policy:
Policy – Fares Tracking Inflation
It is the policy of the Centre Area Transportation Authority (CATA) to provide a means by which fare growth can meet the rate of inflation. To accomplish such, at the start of each calendar year, the staff shall prepare an analysis of fare levels, inflation rates, and constant dollars. From this analysis the CATA Board of Directors shall make a determination as to any increase in fares to be effective at the start of the next fiscal year.
Chairman Spychalski entertained a motion to adopt the “Fares Tracking Inflation” policy as drafted. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
D. Policy – Hours of Service
Ryan Harshbarger reported that CATA’s collective bargaining agreement provides work rules that are consistent with new PennDOT Hours of Service regulations in all areas except outside employment and documentation of the hours safety sensitive employees have actually worked. Ryan went on to report that the staff has taken steps over the past six months to address documentation of hours worked and as a result CATA is now in compliance with that portion of the regulations.
Ryan Harshbarger went on to report that the regulations stipulate that safety sensitive employees who drive CATA vehicles must have at least an eight-hour break within a 24-hour window and cannot work more than 18 hours in a day or 30 hours in two days. Ryan then referenced the Hours of Service Policy developed by Pennsylvania Public Transportation Association (PPTA) attorney Jill Nagy, approved by PennDOT and provided to PPTA members for use in complying with the regulations. Ryan further reported that the staff has met with and discussed this new regulation with representatives of our bargaining unit and that our paratransit contractor, Ride Right, will also need to comply with these standards.
Chairman Spychalski entertained a motion to approve the Hours of Service Compliance Policy as presented. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
E. Policy Revisions – Mobility Device
Louwana Oliva reported that following a Title VI complaint filed earlier this year with the Federal Transportation Administration (FTA), CATA had submitted a response to the FTA Office of Civil Rights and was cleared in the complaint, however, it was found that CATA’s wheelchair securement policy needed to be updated to replace the term “common wheelchair” with current mobility device descriptions. Louwana referenced the revised policy which was included in the meeting agenda packets.
Chairman Spychalski entertained a motion to approve the revised Mobility Device Policy and authorize the staff to inform the FTA Office of Civil Rights of its completion.
Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva reported on the:
· Election of AFSCME Local 1203B officers
· Recognition of Bob Beck and Hugh Mose as CATA’s 2014 PPTA Superstar of Public Transportation designees at the Spring PPTA Conference in Lancaster
· Employee Appreciation BBQ on May 1
· FTA Workshop on the Triennial Review process; findings can be fixed in advance of the site visit scheduled for June 12 and 13.
B. Service Development Report
Eric Bernier referenced his written report and on summer construction projects on and around campus that will require detours and cause delays, which are being treated as service changes in order to maintain the validity of data and schedules.
Chairman Spychalski declared the meeting adjourned at 6:07 p.m.
Hugh A. Mose, Secretary Date