CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
March 25, 2013
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
ABSENT: Richard Kipp
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Mark Kutzer, Director of Maintenance
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
OTHERS PRESENT: Ed Roethlein and Lynn Fulton, CDM Smith
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held on March 21 to discuss personnel matters.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of February 25, 2013 Public Hearing and Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the February 25, 2013 Public Hearing and Regular Board Meeting. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. Approval of Minutes of March 12, 2013 Board Work Session
Chairman Spychalski entertained a motion to approve the minutes of the March 12, 2013 Board Work Session. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
C. Receipt of February 2013 Finance Report
Kimberly Fragola referenced her memo which accompanied the Finance Report and responded yes to a question from Hugh Mose as to whether CATA could use local Capital funds for the Building Expansion.
Chairman Spychalski entertained a motion to receive the February 2013 Finance Report. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
D. Performance Reports
Hugh Mose reported that the 3% decline in ridership is likely due to there being one more day in March 2012 due to Leap Year; the increase in Guaranteed Ride Home requests can be attributed to the increase in vanpool groups serving SCI Rockview. The staff will look into options for Guaranteed Ride Home for SCI Rockview.
These reports were for discussion only; no Board action was required.
E. FY 2013/14 DRAFT Budget
Kimberly Fragola referenced her cover memo. In response to a question from Tom Kurtz, Louwana Oliva stated that the $480,000 for increased Operating expenses related to the Facility Expansion would be covered by grant funds, and is not reflected in the Budget. Hugh Mose recommended that information be addressed in the Budget narrative.
F. Maintenance Facility Expansion
Ed Roethlein and Lynn Fulton from CDM Smith provided an update on the Facility
Expansion project design at 60% completion, construction staging, project schedule, permitting, façade design and exterior materials using architectural renderings and samples. Ed stated that constructability review and hard estimating can now begin.
Design updates since the last presentation to the Board at the January Work Session included:
· Two emergency power generators
· A curved walkway between the Administrative Offices and the Bus Storage facility
Joe Davidson inquired about conducting a “before and after” noise level study of the CNG compressors. Ed Roethlein responded that the noise level was reported as part of the FTA Environmental Review process and that Ferguson Township has a 60 decibel maximum ordinance. Ed reported that the CNG compressors will be behind retaining walls and enclosed in a three sided building which will cause the noise characteristics to be similar to the existing conditions.
In response to a recommendation from Kimberly Fragola and Eric Bernier, Ed Roethlein accepted as an action item, the exploration of adding a sidewalk from the Research Drive bus stop to the front entrance area of the Administrative Office Louwana Oliva reported that she is looking at options for off-site employee and bus parking.
Ed Roethlein reported that the next design milestone will be at 90% completion scheduled for June 26, and that the project can be out-to-bid by July 26, with bids due by September 6, with overall construction lasting 27 months. It was noted that a Special Meeting of the Board may be required to act on the bid award recommendation.
The Board concurred with the current design and finishes.
Louwana Oliva referenced her memo which provided an update on issues causing delays in access to funding for the project and possible courses of action, but until more information can be gathered and questions answered, the staff will not have a recommended course of action. It was noted that it will be necessary to schedule a Special Board Meeting in mid-April.
V. NEW BUSINESS
A. Modified/Alternative Duty Policy
Louwana Oliva reported that CATA’s current Modified/Alternative Duty Policy provides for “light duty” for employees who are off work due to on-the-job illness or injury, but makes no mention of other types of medical leave. Louwana went on to report that over the past several months CATA has had two instances where employees on extended medical leave have been able to apply successfully for Unemployment Compensation (UC) rather than utilize the Short Term Disability insurance that the Union has negotiated.
Louwana Oliva went on to report that while bargaining unit work typically requires driving, CATA could sometimes get productive modified duty work from employees on UC. The staff provided recommended changes to the policy document that will allow those situations to be addressed.
Chairman Spychalski entertained a motion to approve the changes to the Modified/Alternative Duty Policy. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose referenced his written report which had been distributed electronically to the Board and staff earlier in the day and reported that Kimberly Fragola had been nominated for the Leadership Centre County Ron Haring Award for community service.
Greg Kausch reported that Reports 3-6 of the Universal Access Study are now available for review on the consultant’s website at www.lscc.com/projects.
B. Service Development Report
Chairman Spychalski referenced the written report provided to the Board.
Chairman Spychalski declared the meeting adjourned at 6:29 p.m.
Hugh A. Mose, Secretary