CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
March 24, 2014
State College Borough Building
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-chairman
EXCUSED ABSENCE: Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Ryan Harshbarger, Director of Transportation
Eric Bernier, Service Development Manager
Greg Kausch, Senior Transportation Planner
Joe Soloski, Financial Analyst
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held on February 28, 2014 to discuss personnel matters.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of February 24, 2014 Public Hearing, Regular Board Meeting and Board Work Session and the March 13, 2014 Board Work Session
Chairman Spychalski entertained a motion to approve the minutes of the February 24, 2014 Public Hearing, Regular Board Meeting and Board Work Session, and with minor edits, the March 13, 2014 Board Work Session. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. February 2014 Finance Report
Chairman Spychalski requested that verbiage be added to define the “% of Actual” column where it appears in the report. The Chairman then entertained a motion to receive the February 2014 Finance Report. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
C. Performance Reports
The February 2014 Ridership, Paratransit, CATACOMMUTE, and Fare Media Reports were presented. Ryan Harshbarger commented that although there had been an overall decline in White LOOP ridership, any time there has been a deletion of the additional fourth morning White LOOP bus has resulted in capacity issues; Ryan went on to report that apartment complex ridership had increased by 40,000 for the month and 200,000 for the year, and that ridership on the NV and VN (Martin St / Vairo Blvd / Toftrees Ave.) Routes was up 20% over January 2014. Hugh Mose commented on the Fare Media Report.
Chairman Spychalski entertained a motion to receive the February 2014 Performance Reports. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
D. FY 2014/15 Draft Budget
Kimberly Fragola referenced her cover memo which described changes that had been made to the Preliminary Draft Budget that the Board had reviewed at the March 13, 2014 Budget Work Session. Hugh Mose summarized his memo and accompanying spread sheet regarding the staff’s proposal for a change in the way that Public Private Partnership (PPP) proceeds are allocated through the Miller Formula; the proposal was to change the operation of the formula so that a municipality which collects the PPP money retains the full amount rather than for it to be allocated to all of the municipalities through which the route(s) serving that location run. The staff noted that the proposed change in the PPP allocation did not change the Budget.
Chairman Spychalski entertained a motion to adopt the FY 2014/15 Draft Budget including the revised Miller Formula, and authorize its completion and distribution by the staff. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
The Board consensus was to support returning to the old Miller Formula if the PPP allocation and revised Miller Formula are not accepted by the municipalities.
E. Facility Expansion
Louwana Oliva reported that the Facility Expansion project team had met with Ferguson Township staff on February 26 to provide an update on the changes in the facility design; it was determined that zoning variance requests will be required for light poles, AC units, the elevator penthouse, and landscaping for the parking deck. Louwana also reported that Value Engineering meetings had been held the week of March 17, with reports to Gannett Fleming expected by March 31, and that the Department of Labor had approved the Facility Expansion project grant application.
Hugh Mose reported that in response to a directive from the Board he had contacted PennDOT to request written confirmation of the $20 million commitment to the Facility Expansion project and funding for replacement buses. LaVerne Collins, Director of the Bureau of Public Transportation, had responded to suggest that the staff provide a draft letter to her for consideration including a request for pre-award authority for replacement buses.
This item was for information and discussion only; no Board action was requested at this time.
F. Strategic Plan Update – Project Status Report
Greg Kausch provided a status report on the Strategic Plan Update including project tasks which have either been completed or advanced. Greg reported that the project has gained a significant amount of ground since the most recent status report, and is on target to be completed by January, 2015.
This item was for information and discussion only, no Board action is requested at this time.
G. Board Member Manual Documents – Code of Conduct and Ethics Policy, Job Description and Effective Board Membership
Chairman Spychalski referenced an email which he had received from Board member Richard Kipp requesting more time to review the Code of Conduct and Ethics Policy. Joe Davidson also expressed his desire to have more time to review the Code of Conduct and Ethics Policy.
Tom Kurtz moved to postpone action on the Code of Conduct and Ethics Policy, Job Description and Effective Board Membership documents until the next Regular Board Meeting, and Joe Davidson seconded. The motion carried unanimously.
V. NEW BUSINESS
A. Centre County Long-Range Transportation Plan (LRTP) 2044- Proposed Policy Adjustments to Transit Project Rankings
Greg Kausch reported that the Centre County Metropolitan Planning Organization (CCMPO) is currently in the process of updating its Long-Range Transportation Plan (LRTP), with the goal of securing adoption of the document by the CCMPO Coordinating Committee no later than June, 2014. Greg stated that both CATA and the Centre County Office of Transportation (CCOT) had submitted and/or revised a total of twenty (20) transit projects during the summer of 2013, all of which fell between # 2 and # 26 in the larger project ranking list.
Greg Kausch went on to report that because the technical project rankings may not always match the priorities of the community, the CCMPO staff typically provides an opportunity to make policy-level adjustments to project rankings by mode. Greg referenced the two ranked lists in the agenda packet, one as ranked by the CCMPO Technical Committee and one with potential re-rankings as suggested by the CATA staff, with the later following the four priority tiers initially established when the project requests were first submitted: 1) vehicle replacement 2) College Avenue transit facilities 3) park and ride lots, and (4) commuter services expansion.
Chairman Spychalski entertained a motion to support the proposed policy-level adjustments to the transit element of the Centre County LRTP 2044. Joe Davidson moved and Tammy Gentzel seconded. The motion carried unanimously.
B. Resolution Authorizing Filing of FY 2013/14 Federal Assistance Grant
Chairman Spychalski entertained a motion to adopt the resolution authorizing the filing of CATA’s FY 2013/14 federal formula assistance grant. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
C. Appointment of Next General Manager
Joe Davidson moved to approve the appointment of Louwana S. Oliva as General Manager of the Centre Area Transportation Authority, effective July 1, 2014, on the terms and conditions specified in (a) the letter of offer dated March 1, 2014, and (b) the draft of the Employment Agreement to become effective on July 1, 2014, and to authorize the Chairman and the Vice-chairman to sign on behalf of the Board. Tom Kurtz seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose reported that:
· CATA is due for its FTA Triennial Review in 2014; a site visit is scheduled for the third week of June.
· Two new Xcelsior buses had arrived on March 12.
· Another major engine failure has been experienced in the new fleet, this time in Bus # 2; it appears to be similar to the previous failure which was caused by a cracked piston; the bus is still under warranty.
Mark Kutzer reported that he had requested a root cause analysis which results in a more detailed tear down of the engine.
· The “In Transit” Photo Contest is being held in conjunction with CATA’s 40th
Anniversary celebration; the winning photo will be used on the cover of the Fall Ride Guide.
Louwana Oliva reported that:
· CATA had received confirmation that the state DEP grant application for one-half
the cost of CNG equipment for the two newest Xcelsior buses had been approved.
B. Service Development Report
Chairman Spychalski referenced a written report from Eric Bernier. Eric Bernier commented that the employee passes have been revised, and that new passes will need to be provided for the Board.
Chairman Spychalski declared the meeting adjourned at 5:32 p.m.
Hugh A. Mose, Secretary Date