CENTRE AREA TRANSPORTATION AUTHORITY

 

REGULAR BOARD MEETING

MINUTES

Print Version

November 25, 2013

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel                                              

 

STAFF PRESENT:                             Louwana Oliva, Assistant General Manager

                                                            Kimberly Fragola, Director of Administration

                                                            Mark Kutzer, Director of Maintenance

                                                            Ryan Harshbarger, Interim Director of Operations

                                                            Eric Bernier, Service Development Manager

                                                            Jackie Sheader, Marketing Manager

                                                            Greg Kausch, Senior Transportation Planner

                                                            Marsha Kyper, Assistant to the General Manager

 

       I.            CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

    II.            ANNOUNCEMENT OF EXECUTIVE SESSION

Chairman Spychalski announced that Executive Sessions had been held on November 1 and 15, 2013 to discuss personnel matters.

 

 III.            PUBLIC COMMENT

There was no public comment.

 

 IV.            OLD BUSINESS

A.     Approval of Minutes of October 28, 2013 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the October 28, 2013 Regular Board Meeting. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.

 

B.     Approval of Minutes of November 5, 2013 Board Work Session

Chairman Spychalski entertained a motion to approve the minutes of the November 5, 2013 Board Work Session.  Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously.

 

 

 

 

C.     Approval of Minutes of November 19, 2013 Special Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the November 19, 2013 Special Board Meeting. Richard Kipp moved and Tammy Gentzel seconded. The motion carried unanimously.

 

D.    Receipt of October 2013 Finance Report

Kimberly Fragola referenced the cover memo which accompanies the report and noted that the CNG Tax Credit had been moved to Miscellaneous Non-transportation Revenues, and that with the passing of the State Capital Bond bill, CATA should not be over budget in Administrative Expenses for interest payments on the line-of-credit.

 

Chairman Spychalski entertained a motion to receive the October 2013 Finance Report.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

E.     Performance Reports

Ryan Harshbarger reported that CATA had experienced its highest monthly ridership ever in October 2013, and was on course for a record breaking year in terms of ridership. Jackie Sheader reported that a press release had been issued regarding the record ridership. 

 

Chairman Spychalski entertained a motion to receive the October 2013 Performance Reports.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

F.     Maintenance Facility Expansion Update

Louwana Oliva reported that the sinkhole project had been completed at a total cost of $116,429.  Louwana stated that CDM Smith has been working with the staff to program the space needs for the possible addition of third floor administrative offices to the new maintenance facility, and that both Ferguson Township and PennDOT had been notified of the possible change in design.  

 

This item was for information and discussion only; no Board action was requested at this time.

 

G.    Policy Review

Louwana Oliva presented the revised Visitor Policy and Compensation Deductions for Salaried Exempt Employees Policy, which both include editorial and content suggestions made by the Board at the October meeting highlighted in yellow.  It was suggested that: in the list of restricted areas, “riding the bus as a visitor, not a customer” be changed to “the bus, when riding as a visitor, not a customer” and that “escorts in the bus” be deleted; in the Employee-related Visitors section, in the first paragraph, the words “the employee’s” be substituted for the word “your.”

 

Chairman Spychalski entertained a motion to approve the Visitor Policy with the inclusion of the suggested revisions. Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously. 

 

Chairman Spychalski entertained a motion to approve the Compensation Deductions for Salaried Exempt Employees Policy as presented.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

 

H.    Universal Access Study – Final Report

Greg Kausch referenced having presented to the Board at the September meeting the Universal Access Study – Draft Final Report and Executive Summary, and reported that the Final Report had been posted on the consultant’s website at http://www.lsccs.com/projects/statecollege/index.htm.  Tom Kurtz reported that he had checked the website documents and did not believe that the Board’s request for the consultant to include the reasons for the elimination of certain scenarios had been incorporated into the final documents. Greg Kausch stated that he would follow-up with the consultant.

 

Chairman Spychalski entertained a motion to postpone receiving the final report until corrected materials could be presented to the Board.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

I.       Exterior Bus Advertising

Jackie Sheader referenced the Advertising Revenue spreadsheet, which will be provided to the Board each quarter.  Jackie then referred to her memo regarding the CATA Exterior Bus Wrap Trial Program Update and Measures for Success, and stated that attorney John Baker is providing input on an amendment to the existing contract with OnCampus Advertising for the inclusion of the trial program; of particular concern is the returning of the exteriors of the designated buses to their original condition.  Tom Kurtz suggested that quantitative measures of program success be included as they become available and could be included as a question in an upcoming survey.  

 

This item was for information and discussion only; no Board action was requested at this time.

 

J.      PennDOT Act 44 Performance Review – Draft Action Plan

Louwana Oliva presented the PennDOT Act 44 Performance Review – Draft Action Plan, and stated that the draft needs to be submitted to PennDOT by December 14, 2013, after which they will respond with any suggested revisions; the final step will be for the CATA Board to approve a final Action Plan no later than January 31, 2014.

 

The Board consensus was that it agreed with the staff’s proposed action plan. This item was for information and discussion only; no Board action was requested at this time.

 

    V.            NEW BUSINESS

A.     Receipt of FY 2012/13 Audited Financial Statements

Kimberly Fragola referenced the FY 2012/13 Audited Financial Statements, and reported that the recommendation to separately track interest income of restricted accounts had already been implemented.  Chairman Spychalski stated that on page five of the Report to the Board, item # 25, CATA’s name needs to be corrected to read “transportation” rather than “transit” authority.  

 

Tammy Gentzel proposed that if the expense was not too great, the Auditor be asked to attend a meeting to present the audit.  The Board consensus was to do so only if the contents of the Report to the Board of Directors indicated a need and the cost did not outweigh the benefit.  

 

In response to a request from Tom Kurtz, Kimberly Fragola stated that in the future the draft audit will be provided to the Board to give them more time to review the contents and it will be accompanied by a memo from the staff providing an action plan for any findings or recommendations.  Kimberly will check into the cost of having an auditor attend a CATA Board meeting.

 

This item was for information and discussion only; no Board action was requested at this time.

 

B.     Bylaws Review

Louwana Oliva presented the recommendations from attorneys for McNees, Wallace and Nurick (MWN) for revisions to the CATA Bylaws, in consideration of recent changes in the law, such as updates to the Municipal Authorities Act.  The Board consensus was that it approved of the recommendations, including the addition of suggested language “An act of the Board shall require the act of a majority of all of the members of the Board.”   

 

The Board suggested that the staff and CATA’s attorney consider revisions to the language in the Board position descriptions number 6 through 9, so that each reflects what is delegated to the CATA staff; John Baker should be consulted about the need to include language from the Municipal Authorities Act in the second sentence of Article II, section 5, in order to address long term absences, and also to add a reference to the use of Robert’s Rules of Order at meetings.  In addition, the Board requested that CATA’s attorney be asked for advice on the need to amend CATA’s Articles of Agreement to reflect the existence of CATACOMMUTE.  

 

This item was for information and discussion only; no Board action was requested at this time.    

 

C.     December Board Meeting and Planning Work Session

The Board discussed the need for a December meeting, and dates for a Work Session and a January Reorganizational Meeting. Due to the lack of pressing agenda items, the staff recommended the cancellation of the December meeting.  Chairman Spychalski entertained a motion to cancel the scheduled December 16, 2013 Board Meeting due to lack of agenda items.  Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously. 

 

Chairman Spychalski entertained a motion to set January 27, 2014 as the date for the 2014 CATA Board of Directors Reorganizational Meeting.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously. 

 

Board consensus was to set January 22, 2014 for a Board Work Session, with Tom Kurtz attending by telephone.

 

 

 

 

 VI.            OTHER BUSINESS

A.     General Manager’s Report

Louwana Oliva reported that

·         She had participated in PennDOT webinars on new data collection and auditing guidelines, some of which are retroactive, and compliance with the Hours of Service Rule, which has resulted in updates to how CATA tracks driver hours and the addition of fatigue training; SAFTI is developing policies regarding moonlighting hours, which count toward driver hours of service.

 

·         CATA has a new PennDOT representative who will participate in conference calls with CATA staff every other month, which should improve communications.

 

·         She will participate in a webinar on Dec. 3, regarding rules on MAP-21 Safety and Asset Management.  

 

B.     Service Development Report

Eric Bernier referenced his written report and stated that the January Service changes will fall within the amount of revenue service hours approved by the Board at the November 19, Special Board Meeting.

 

VII.            ADJOURNMENT

Chairman Spychalski declared the meeting adjourned at 5:30 p.m.

 

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Hugh A. Mose, Secretary

 

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