CENTRE AREA TRANSPORTATION AUTHORITY

 

REGULAR BOARD MEETING

MINUTES

Print Version

October 25, 2013

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Hugh Mose, General Manager

                                                            Louwana Oliva, Assistant General Manager

                                                            Kimberly Fragola, Director of Administration

                                                            Mark Kutzer, Director of Maintenance

                                                            Ryan Harshbarger, Interim Director of Operations

                                                            Eric Bernier, Service Development Manager

                                                            Greg Kausch, Senior Transportation Planner

                                                            Marsha Kyper, Assistant to the General Manager

                                                            Joe Soloski, Financial Analyst

                                                            Andrew Schultz, Maintenance Supervisor

 

OTHERS PRESENT:                         Ed Roethlein, CDM Smith                

                                                           

 

       I.            CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:03 p.m.

 

    II.            ANNOUNCEMENT OF EXECUTIVE SESSIONS

Chairman Spychalski announced that Executive Sessions had been held on October 15 and 16, 2013 to discuss personnel matters.  

 

 III.            PUBLIC COMMENT

There was no public comment.

 

IV.       INTRODUCTION

            Andrew Schultz, CATA’s new Maintenance Supervisor, was introduced to the Board.     

 

V.        OLD BUSINESS

A.     Approval of the Minutes of September 23, 2013 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the September 23, 2013 Regular Board Meeting. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.

 

B.     Approval of the Minutes of October 8, 2013 Special Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the October 8, 2013 Special Board Meeting. Richard Kipp moved and Tom Kurtz seconded.  The motion carried unanimously.

 

C.     Receipt of the September 2013 Finance Report

Kimberly Fragola acknowledged the cover memo that Joe Soloski had prepared to accompany the reports, and noted that bus advertising revenue is on track to reach the projected total revenue of $86,000.  Kimberly stated that the new Cash Flow report that was provided at the September meeting would be provided on a quarterly basis, and that the monthly Cash Balance report has been replaced by a Cash Position Solvency Analysis. The Board consensus was that the narratives on this new report should be retained.

 

Chairman Spychalski entertained a motion to receive the September 2013 Finance Report.

Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

D.    Receipt of the September Performance Reports

Ryan Harshbarger referenced the September Ridership report which shows a 7.6% overall increase in ridership when compared to September 2012, and reported that Community Ridership may have been the highest ever for one month.  Joe Davidson inquired about a press release on the record ridership; Hugh Mose responded that one would be prepared.

 

Hugh Mose referenced the Fare Media report and the large increase in One Pass sales in spite of the increase in purchase-of-service contracts with four new apartments, as well as the record number of Ride for Five passes in use.  Hugh went on to reference the Paratransit and CATACOMMUTE reports. 

 

Chairman Spychalski entertained a motion to receive the September 2013 Performance Reports.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

 

E.     Maintenance Facility Expansion

Louwana Oliva reported that over the last month, the staff and the CDM Smith team had worked through a variety of design scenarios in order to bring the project back within the budget, and eliminated all but two, which include the initial design of record and another design which is preferred by both groups.   

 

Ed Roethlein provided an overview of the preferred design which abandons the rooftop parking in favor of a conventional parking structure; Ed stated that this design reduces the complexity and cost of the bus storage building, and allows much of the existing structure to be retained.  Ed went on to explain that the design would require that the existing administrative building be demolished, and rebuilt as a third floor on the maintenance building; making Phase IV of the project (and additional funding) unnecessary, while still providing additional office space for CATA’s growing staff needs.  Ed further explained that the new design approach would allow the buses and Operations and Maintenance employees to remain on the site throughout the project; however, the Administrative staff would need to be relocated for up to two years.  

 

Ed Roethlein made a verbal commitment that CDM Smith’s cost for design work would remain within the 10% of project cost estimates, and reported that the existing floor would not need to be resurfaced or retreated.  Joe Davidson requested that consideration be given to reversing the location of the service area vehicle parking with the Operations office area and inquired about a canopy over the outside bus circulation area; Ed stated that the reversal and a canopy would be taken into consideration, but that a canopy would drive up the cost.  Louwana Oliva then provided a recap of the presentation and asked if the Board would need a Work Session to allow for more details on the new design approach to be provided.  The Board consensus was that it had enough information, and CDM Smith should proceed to obtain estimates for the preferred project design.  

 

This item was for information and discussion only; no Board action was requested at this time.

 

F.     Policy Review

Louwana Oliva noted that copies of the Sunshine Act and Right to Know Law, which cannot be revised by the Board, and CATA’s Joint Articles of Agreement that can only be amended with the concurrence of CATA’s member municipalities, had been provided to the Board as part of the total policy review process.

 

Louwana Oliva reported that CATA’s Bylaws are currently under review by attorney John Baker, in consideration of recent changes in the law, including the Municipal Authorities Act, and will be brought before the Board in the coming months. 

 

Louwana Oliva referenced the new Compensation Deductions for Salaried Exempt Employees policy, and reported that it had been recommended by attorney, John Baker, and brings CATA into compliance with the Fair Labor Standards Act.  Louwana made note of several copy edits provided by Board members, and stated that the revised policy would be brought before the Board for approval at the November Board meeting.

 

Louwana Oliva referenced the new Visitor Policy, which she reported is intended to regulate the presence of non-employees in CATA facilities and/or vehicles, reduce liability and increase the safety of employees and visitors; Louwana noted several editorial suggestions.  Tom Kurtz recommended the addition of Board members to the list of visitors affected by the policy, with the General Manager being the staff member they would inform of their desire to visit in restricted areas of the facility. Chairman Spychalski suggested that the staff consider adding restricted access signage to the facility.  Joe Davidson suggested that a section be added to address visitor access during special events.  Louwana reported that a revised policy would be brought before the Board for approval at the November Board meeting.

 

This item was for information and discussion only; no action was requested at this time.   

 

 

 

 

 

 

 

G.    Strategic Plan Update

Greg Kausch reported that a contract has been executed with the PennDOT Bureau of Public Transportation to facilitate the flow of Technical Assistance Program funds to complete the Strategic Plan Update project, and that a Memorandum of Understanding had been drafted to govern the flow of the project funds between CATA, the Centre Regional Planning Agency and the Centre County Metropolitan Planning Organization.

 

Greg Kausch referenced the draft introductory section of the Strategic Plan which he provided, and indicated that a section could be added to address receipt of input from the incoming General Manager.  Tom Kurtz commented that it would be important to draw on external expertise to determine funding and financial trends.  The Board concurred with the approach taken in the draft introductory section.  

 

This item was for information and discussion only; no Board action was requested at this time.

 

VI.       NEW BUSINESS

 

A.     Bus Stop Improvement Summary

Eric Bernier reported that approximately $40,000 of CATA’s annual Capital Budget had been committed to making bus stop improvements; $10,000 for community stops, and $30,000 for a campus style shelter. Eric referenced his handout which highlighted the bus stop improvements made by CATA, those made in partnership with Penn State and those made entirely by private developers.

 

This item was for information and discussion only; no Board action was requested at this time.

 

VII.     OTHER BUSINESS

 

A.     General Manager’s Report

Hugh Mose referenced his written report of October 24, 2013, and commented that the PCN Tour of CATA would be replayed on Sunday, October 27, 2013.  Tom Kurtz suggested that the staff check into the possibility of a local re-broadcasting of the event on C-Net.

 

B.     Service Development Report

Chairman Spychalski referenced the written report provided to the Board.

 

VIII.    ADJOURNMENT

Chairman Spychalski declared the meeting adjourned at 5:57 p.m.

 

 

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Hugh A. Mose, Secretary

 

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