CENTRE AREA TRANSPORTATION AUTHORITY

 

REGULAR BOARD MEETING

MINUTES

Print Version

January 27, 2014

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel                                              

 

STAFF PRESENT:                             Hugh Mose, General Manager

                                                            Louwana Oliva, Assistant General Manager

                                                            Kimberly Fragola, Director of Administration

                                                            Mark Kutzer, Maintenance Manager                                                                                                  Eric Bernier, Service Development Manager

                                                            Jackie Sheader, Marketing Manager

                                                            Greg Kausch, Senior Transportation Planner

                                                            Joe Soloski, Financial Analyst

                                                            Chris Jordan, Director of Operations

                                                            Marsha Kyper, Assistant to the General Manager

 

OTHERS PRESENT:                         Ed Roethlein, CDM Smith

 

       I.            CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:03 p.m.

 

    II.            2014 ADMINISTRATIVE ACTIONS

A.        Election of Officers

Chairman Spychalski stated that in accordance with the Authority’s Bylaws, the election of Board Officers is to occur annually at the first regularly scheduled meeting of the new calendar year. The following Board Officers were nominated by Tom Kurtz:

 

      Chairman                                 John Spychalski, Ferguson Township

      Vice Chairman                        Joe Davidson, College Township

      Treasurer                                 Richard Kipp, Harris Township

      Asst. Treasurer                        Kimberly Fragola, CATA Director of Administration

      Secretary                                 Hugh Mose, CATA General Manager

      Assistant Secretary                 Louwana Oliva, CATA Assistant General Manger

 

Chairman Spychalski entertained a motion to close the nominations.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.  Chairman Spychalski entertained a motion to elect the slate of CATA Board Officers nominated for 2014.  Tom Kurtz moved and Tammy Gentzel seconded. The motion carried unanimously.

 

Chairman Spychalski noted that action would need to be taken at the July meeting to fill the Secretary’s position vacancy that will occur with the retirement of General Manager, Hugh Mose, which will be effective June 30, 2014.

 

B.        Adoption of 2014 Meeting Dates and Locations

            The following dates, times, and locations for 2014 CATA Board of Directors meetings were presented to the Board for consideration as is required by law.

 

            February 24                 June 2              August 25                   November 24

            March 24                     June 23            September 22              December 15

            April 28                       July 28             October 27

 

All meetings will begin at 4:00 p.m. on the 4th Monday of the month with the exception of May 26, when the meeting is moved to June 2 because of Memorial Day,      and December 22, when the meeting is moved ahead to December 15 due to the Holiday Week.  Meetings will be held at the State College Borough Building, Room 241, with the exception of February 24, which will be held in Borough Council Chambers.  Should meeting changes be made over the course of the year, they will be published in the newspaper, as required by law.

 

            Chairman Spychalski entertained a motion to adopt the 2014 meeting dates, times and locations as proposed.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.         CCMPO Technical and Coordinating Committee Representatives

Tammy Gentzel nominated the following for CATA’s CCMPO Technical and Coordinating Committee representatives: John Spychalski as representative and Joe Davidson as alternate representative to the CCMPO Coordinating Committee; Louwana Oliva as representative and Hugh Mose as alternate representative to the CCMPO Technical Committee.  Chairman Spychalski entertained a motion to formally designate those nominated.  Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously.   

 

D.        FY 2014/15 Budget Timetable

Chairman Spychalski entertained a motion that the Board adopt the FY 2014/15 Budget Timetable as presented including the setting of a Public Hearing for 4 p.m.,         Monday, February 24, in the State College Borough Council Chambers.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

 

 

 

 III.            PUBLIC COMMENT

There was no public comment.

 

 IV.            INTRODUCTION

Chris Jordan, CATA’s new Director of Operations, was introduced to the Board.

 

    V.            OLD BUSINESS

A.           Approval of Minutes of November 25, 2014 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the November 25, 2013 Regular Board Meeting with the addition of the words “held for personnel matters” added at the end of Section II, Announcement of Executive Session.  Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously.

 

B.           Approval of Minutes of January 22, 2014 Board Work Session

Chairman Spychalski entertained a motion to approve the minutes of the January 22, 2014 Board Work Session with the minor edits to the first paragraph in Section III. A, and changing of the end of the last sentence in Section III. E to read “an increase of $25,000 in the local share for Capital for FY 2014/15.”  Tammy Gentzel moved and    Tom Kurtz seconded.  The motion carried unanimously.

 

C.           Maintenance Facility Expansion

Louwana Oliva reported that in October of 2013, due to escalating costs related to the design of the maintenance facility expansion, the staff and the CDM Smith design team had gone back to the drawing board on an alternate design concept, which included the decoupling of the bus wash from the storage building, the reduction in the size of the storage building through the use of an external circulation lane, the demolition of the current administration building to allow for a parking deck and operations facility, and the addition of an administration floor above the front part of the maintenance building.

 

Ed Roethlein presented an update on the design and the corresponding 60 percent design cost estimates, as well as an update on the project schedule and possible bid alternates. The Board then selected Wednesday, February 5, 9:30 – 11:30 a.m., at CATA, as the date for a Board Work Session to go over the revised design in more detail. 

 

      This item was for information and discussion only; no Board action was requested at this time.

 

D.          Receipt of the November and December 2013 Finance Reports

Kimberly Fragola reviewed the new format for the Finance Reports, and in response to a request from the board, stated that she will begin providing a report to the Board on the volume of CNG used by entities who have contracted to fuel at CATA.  Kimberly then referenced the new Building Project Funding Report which will be provided to the Board on a monthly basis.   

 

      Chairman Spychalski entertained a motion to receive the November 2013 and December 2013 Finance Reports.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

           

E.           Receipt of the November and December 2013 Performance Reports

                        Hugh Mose referenced the various performance reports and noted that CATACOMMUTE was on the verge of launching a 43rd vanpool group.

                       

                        Chairman Spychalski entertained a motion to receive the November and December 2013 Performance Reports.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

            F.        Bylaws Review

Louwana Oliva referenced the CATA Bylaws which included revisions suggested by attorney John Baker.  Chairman Spychalski entertained a motion to approve the revisions to the Bylaws suggested by attorneys for McNees Wallace and Nurick and several minor copyedits.  Tom Kurtz moved and Richard Kipp seconded.  The motion carried unanimously. Tom Kurtz then stated he had made some additional suggestions

                        for revisions to the Bylaws, which had not been addressed but could perhaps be covered when the Articles of Agreement were reviewed.

 

            G.        CATA Strategic Plan Update – Chapter 2 (Current CATA Operations) and Project Status Report

                        Greg Kausch referenced the Draft of Chapter 2, Part 1 which had been included in the

                        Agenda packet and reported that Chapter 2, Parts 2 and 3 will be distributed within the    next several weeks.  Greg went on to report that a Board Work Session to include a SWOT analysis and visioning exercise, had been scheduled for February 19 from 1-4 p.m., and referenced the current estimated level of completion of each project task.

 

                        Joe Davidson requested that a map of where CATA’s workforce comes from be included in Chapter 2 of the Strategic Plan.

 

                        This item was for information and discussion only; no Board action was requested at this time.

 

            H.        Universal Access Study – Final Report

Greg Kausch referenced the correct version of the State College Area Universal Transit Access Study Executive Summary which had been included in the agenda packet and the availability of the full report at                                                                                  

                        http://www.lsccs.com/projects/statecollege/final/htm.

 

Chairman Spychalski entertained a motion to remove from the table the motion to postpone action on the Universal Access Study – Final Report which had been made at the November 28, 2013 Board meeting.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.  Chairman Spychalski then entertained a motion to formally receive the Final Report.  Tom Kurtz moved and Joe Davidson       seconded.  The motion carried unanimously.

 

            I.          Contract Award – CNG Cutaway Buses

Mark Kutzer reported that a Request for Proposals (RFP) for five 24-passenger, two wheelchair position cutaway buses fueled by CNG had resulted in one submission from Rohrer Enterprises, Inc. for $156,311. Bus Services, Inc. and Glaval Bus also pre-registered but did not bid, one because their bus had not completed the required   Altoona Test and did not have the required Fiberglass Reinforced Panels option; the other stated that they simply ran out of time.

 

Chairman Spychalski entertained a motion to authorize the General Manager to award a contract for five CNG cutaway buses to Rohrer Enterprises, Inc. at a cost not to exceed $156,311 per bus.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously. 

 

            J.         Approval of PennDOT Act 44 Performance Review Action Plan

                        Hugh Mose referenced the PennDOT Act 44 Performance Review Action Plan. 

                        Chairman Spychalski entertained a motion to approve the document titled “Act 44 Performance Report Action Plan Improvement Strategies” dated January 27, 2014, with            the removal of the word “board” from the action item in response to the improvement opportunity “Develop performance targets for all key agency functions” and authorize its transmittal to the PennDOT Bureau of Transportation. Joe Davidson moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

            K.        Approval of Restructuring Plan

Louwana Oliva referenced the revised organizational restructuring plan which she had presented to the Board at the January 22, 2014 Work Session. Chairman Spychalski entertained a motion to approve the proposed organizational restructuring as             presented, with the Director of Transportation appointment to be made immediately, and the remaining changes, with the exception of the Manager of Safety and Training, to take place in FY 2014/15.  Tom Kurtz moved and Richard Kipp seconded.  The motion carried unanimously.

 

VI.       NEW BUSINESS

A.          Ratification of Centre County DEP Grant Application – Aggregation Agreement

Hugh Mose reported that CATA had participated with Centre County and other local public sector entities on two separate PA Department of Environmental Protection (DEP) grant applications, for which the Aggregation Agreement that was required to commit CATA to the project had been brought to and approved by the Board.

 

Hugh further reported that in December a third opportunity was presented to CATA to participate with the County in another DEP grant application, with CATA’s request    being for funds to pay for 50% of the incremental cost of the CNG equipment on the two New Flyer buses that have already been ordered.  Hugh went on to report that Chairman Spychalski had agreed that because the Board had concurred on two similar Aggregation Agreements, it would be acceptable for the General Manager to sign on behalf of CATA, in advance of bringing the third agreement before the Board.            

 

 

Chairman Spychalski entertained a motion to confirm approval of CATA’s participation in a DEP grant application with Centre County, and ratify the General Manager’s execution of the required Pennsylvania Natural Gas Energy Development Program Aggregation Agreement.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

    

B.          Additional Positions in Operations

Louwana Oliva referenced her memo to the Board which detailed a proposal to replace     the vacant Supervisor position in Operations with two Dispatchers, enhance coverage of the dispatch office and also increase the amount of road supervision that can be put on the street.  Chairman Spychalski entertained a motion to replace the vacant Supervisor position in Operations with the hiring of two dispatchers.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.  

 

VII.     OTHER BUSINESS

 

A.     General Manager’s Report

Hugh Mose referenced the effects on CATA of the recent cold weather.

 

B.     Service Development Report

Chairman Spychalski referenced the written report provided to the Board.

 

 VI.            ADJOURNMENT

Chairman Spychalski declared the meeting adjourned at 6:23 p.m.

 

 

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Hugh A. Mose, Secretary

 

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