CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
June 24, 2013
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
EXCUSED: Tammy Gentzel
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Mark Kutzer, Director of Maintenance
Sherry Snyder, Director of Operations
Eric Bernier, Service Development Manager
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
OTHERS PRESENT: Jim Hackenberry, CATA Driver
Scott Schriner, Project Manager, Gannett Fleming
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of June 3, 2013 Regular Board Meeting
Tom Kurtz requested that page two, item IV, C be amended to read, “year-to-date compared to previous year.” Chairman Spychalski entertained a motion to approve the minutes of the June 3, 2013, Regular Board Meeting, as amended. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
B. May 2013 Finance Report
Kimberly Fragola referenced her cover memo and reported that CATA’s total expenditures for the fiscal year are under budget with one month to go. Chairman Spychalski entertained a motion to receive the May 2013 Finance Report. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
C. May 2013 Performance Reports
Tom Kurtz inquired about the availability of data to provide a Ridership per Revenue Hour comparison to the previous year. Hugh Mose responded that the data is available and a report format is being developed. Hugh commented on the impact on ridership due to one fewer Full Service weekday; reported that the staff had met with the Halfmoon Township Manager to develop a marketing plan to try to increase ridership on the G (Stormstown) Route; predicted ridership would end up at 7.075 million for the fiscal year; referenced the Fare Media Report.
In response to an inquiry from Joe Davidson, Sherry Snyder reported that Ride Right’s non-CATA vehicles must meet CATA standards and that Mark Kutzer receives a copy of inspection reports. She also reported that we are planning to share the Guaranteed Ride Home program so that the maximum amount provided for a single trip will be $50.
Chairman Spychalski entertained a motion to receive the May 2012 Performance Reports. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
D. Universal Access Study Contract Extension
Greg Kausch reported that although the Universal Access Study is 85% complete and requires no additional funding, certain tasks – including most notably the engagement of municipal managers, elected officials, and other stakeholders in the process to a satisfactory degree – required additional effort and time to complete. Accordingly, PennDOT approved a no-cost time extension for the project to run through September 30, 2013.
Chairman Spychalski entertained a motion to authorize the General Manager to execute a contract extension with LSC Transportation Consultants, Inc., for completion of the State College Area Universal Transit Access Study, at no additional cost to CATA. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
E. Maintenance Facility Expansion Update
Louwana Oliva introduced Scott Schriner, project manager from Gannett Fleming, the firm with whom PennDOT contracts for Construction Management services, and which is currently performing Constructability Reviews on CATA’s Maintenance Facility design.
Scott Schriner provided a detailed description of the proposed construction management scope of work. The planned approach is to divide the work into two tasks, the first being project management, administration and technical support, and the second being on-site administration, inspection and construction coordination.
Louwana Oliva reported that Task 1 of the construction management process has been entered into the PennDOT contract system at a cost of $384,764.43, and that as CDM Smith approaches the construction bid document stage, Task 2 will also be pursued through the PennDOT contract system at a “To be Determined” cost, with the preliminary estimate being $1.9 million.
Chairman Spychalski entertained a motion to approve the use of Construction Management services provided by Gannett Fleming under contract to PennDOT, supported by the allocation of funds from the state’s commitment to the Maintenance Facility Expansion project. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
Louwana Oliva reported that she had made a presentation to the COG Transportation and Land Use Committee about the Maintenance Expansion project, and will provide the same for the COG General Forum at a future meeting; CDM Smith is working through responses to the comments Ferguson Township planning staff provided on the land development plans; the DEP has put a hold on new sewer permits, but a resolution is in progress and therefore CATA’s project should not be impacted.
F. CATA Strategic Plan Update
Greg Kausch reported that a sampling of strategic planning documents from other transportation properties had been provided to the Board in advance of today’s meeting. Greg referenced information provided at the June 3 Board meeting that suggested, in the absence of PennDOT funding, a scaled-back scope completed over a shorter timeline, but noted that the staff had recently received word that its application for PennDOT Technical Assistance program funding was likely to be approved in the amount of roughly $130,000.
Greg then referenced his summary document outlining the revised approach to the Strategic Plan update made possible because of PennDOT funding. The Board consensus was to expand the timeline for the update to approximately 18 months, and that the “Key Considerations” listed were consistent with the Board’s expressed expectations to date.
The Board was asked if it was willing to schedule a Work Session on July 22 to accommodate a more thorough discussion of the proposed strategic planning process, including deliverables the Board may wish to see sooner in the process rather than later, and areas in which the Board is particularly interested in seeking the General Manager’s input prior to his retirement. Tom Kurtz requested that metrics to measure the success of the plan be added to the list of “Key Considerations.”
Chairman Spychalski entertained a motion to approve the Strategic Plan Update approach proposed in the summary attachment, with the suggested addition made today, and consider scheduling a Work Session to begin at 4 p.m. on July 22, 2013, devoted to a thorough discussion of the proposed Strategic Plan process. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
IV. NEW BUSINESS
A. Resolution of Appreciation – Jim Hackenberry
Chairman Spychalski entertained a motion to adopt a Resolution of Appreciation for Bus Driver Jim Hackenberry, who will retire from CATA effective July 7, 2013. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously. Jim Hackenberry was present at the meeting to receive his resolution.
B. Title VI Program Approval
Kimberly Fragola referenced a copy of CATA’s Title VI program, which was updated last fall and approved by the FTA. The staff has recently learned that it also needs to be adopted by the CATA Board of Directors. Chairman Spychalski entertained a motion to approve CATA’s Title VI program. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
C. CATA Board Member Manual Documents
A draft Code of Conduct, Board Member job description and a description of Effective Board Membership were presented for Board consideration. Tom Kurtz moved to postpone adoption of the documents and establish an ad hoc committee to review and refine the documents. Joe Davidson seconded. The motion carried unanimously.
Chairman Spychalski appointed an ad hoc committee to include Tom Kurtz, Hugh Mose, Louwana Oliva, Kimberly Fragola and Marsha Kyper.
Chairman Spychalski provided copies of the SEDA-COG Joint Rail Authority Code of Conduct and Ethics Policy as a reference source. It was noted that Solicitor John Baker will be asked to review the revised documents, and that the Code of Conduct needs to include policing and enforcement policies and procedures.
D. CATA Board Email Policy and Procedures
Hugh Mose referenced the DRAFT CATA Board Email Policy and Procedures document, which was developed in response to Tom Kurtz’s request that consideration be given to how the CATA Board email processes fit with the State’s “Right to Know Law” and “Sunshine Act,” and what policies might be adopted to ensure compliance and also protect CATA and individual Board members.
After an extensive discussion, the consensus was that the Board members need answers to questions, especially about accessing their emails on work computers, in order to make a decision regarding a CATA Board Email Policy. A request will be made for a member of the RTC staff to attend a future CATA Board meeting.
This item was for discussion only; no Board action was requested at this time.
V. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose reported on his trip to Harrisburg for a meeting of the Keystone Transportation Funding Coalition and current activity on transportation funding. Hugh also provided the Board with information on the APTA Annual Meeting and costs for consideration by those who might wish to attend.
B. Service Development Report
Eric Bernier referenced his written report and confirmed for Richard Kipp that we can tell how many times the CATA on-line informational videos have been viewed.
Chairman Spychalski declared the meeting adjourned at 6:40 p.m.
Hugh A. Mose, Secretary