REGULAR BOARD MEETING MINUTES
October 1, 2018
2081 W. Whitehall Rd.
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Kimberly Fragola, Assistant General Manager for Operations
Eric Bernier, Director of Information Services
Liz Pierce, Director of Human Resources & Compliance
Doug Keith, Director of Finance
Cindy Zerbe, ADA / Paratransit Manager
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, Senior Transportation Planner, CCMPO
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:01 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of August 27, 2018 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the August 27, 2018 regular board meeting minutes. Joe Davidson moved, and Richard Kipp seconded. The motion carried unanimously.
B. Receipt of August 2018 Finance Reports
Chairman Spychalski entertained a motion to receive the August 2018 finance reports. Richard Kipp moved, and Joe Davidson seconded. The motion carried unanimously.
C. Receipt of August 2018 Performance Reports
Chairman Spychalski entertained a motion to receive the August 2018 performance reports. Kelly Felix moved, and Richard Kipp seconded. The motion carried unanimously.
D. Facility Expansion Update
Louwana Oliva reported that installation of inside and outside lighting for the bus storage facility is holding up occupancy approval.
This item was for information and discussion only; no formal action was requested.
IV. NEW BUSINESS
A. Local Match
Louwana Oliva presented the local match document. This item was for information and discussion only; no formal action was requested. The staff will distribute the document to CATA’s municipal funding partners and attend meetings of their boards/councils as requested to answer questions.
B. Policy – CATARIDE Conduct
Chairman Spychalski entertained a motion to adopt the CATARIDE passenger conduct policy with the addition of the word “service” between the words “CATARIDE” and “vehicle” where they appear in the document. Joe Davidson moved, and Richard Kipp seconded. The motion carried unanimously.
C. Policy – CATARIDE Carry On
Chairman Spychalski entertained a motion to adopt the CATARIDE carry on policy as presented. Joe Davidson moved, and Kelly Felix seconded. The motion carried unanimously.
D. Policy – Transit Asset Management (TAM)
Kimberly Fragola reported that the FAST Act, which replaced MAP-21, retained asset management provisions to manage the performance, risk, and costs of transit capital assets over their lifecycle. The FTA TAM requirements for Tier II systems operating less than 100 buses permit participation in a statewide TAM plan, which staff believed might not reflect the needs of a growing community like State College. Therefore, staff opted to develop its own TAM plan with the assistance of ABB consulting firm, due to the vacancy in the director of transportation position. Kimberly went on to report that a TAM Policy is not a requirement for Tier II systems, but that staff recommends adopting a policy because it serves as the pinnacle of the asset management philosophy and represents board and executive leadership commitment; the actual plan will be presented for board approval at the October 29 meeting. Greg Kausch reported on the CCMPO involvement.
Chairman Spychalski entertained a motion to approve the Transit Asset Management (TAM) Policy as presented. Mark Parfitt moved, and Kelly Felix seconded. The motion carried unanimously.
E. Contract – Vanpool Insurance Renewal
Chairman Spychalski entertained a motion to retroactively approve the renewal of comprehensive vehicle insurance with Lancer Insurance for 47 vanpool vans for an amount not to exceed $90,763, effective October 1, 2018 through September 30. The board also recognized and approved that the total may fluctuate throughout the year as vehicle use fluctuates.
Joe Davidson moved, and Mark Parfitt seconded. The motion carried unanimously.
F. Treasury Management Services
Doug Keith reported that staff is actively investigating and implementing changes to its cash management to provide strong returns on investment, lower interest on loans, and better use of cash balances. As part of this review, services have been identified through M&T Bank’s Treasury Management Services that can aid in optimizing cash flow and include automated loan or investment sweeps that may provide opportunities to further reduce interest expense or maximize interest income. Doug went on to report that for CATA’s general manager or director of finance to implement Treasury Management services on CATA accounts held at M&T Bank, a Certificate of Treasury Management Resolution is required by M&T Bank.
Chairman Spychalski entertained a motion to approve the M&T Bank Certificate of Treasury Management Resolution. Richard Kipp moved, and Kelly Felix seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva provided a presentation on Zero Emission Buses and recommended that any consideration of Electric Battery or Hydrogen Fuel Cell Electric Buses be proceeded by a feasibility study.
Kelly Felix left the meeting at 5:10 p.m.
B. Information Services Report
Chairman Spychalski referenced a written report which had been provided.
C. Chairman’s Report
Chairman Spychalski reported that the information he gathered at the APTA Annual Meeting was beneficial for CATA.
Chairman Spychalski adjourned the meeting at 5:30 p.m.
VII. EXECUTIVE SESSION
The board reconvened in executive session to discussion contractual matters.
Louwana S. Oliva, Secretary Date