REGULAR BOARD MEETINGMINUTES
January 22, 2018
2081 W. Whitehall Rd.
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Kimberly Fragola, Assistant General Manager for Operations
Eric Bernier, Director of Information Services
Liz Pierce, Director of Human Resources & Compliance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. 2018 ADMINISTRATIVE ACTIONS
A. By-laws Revision
Chairman Spychalski reported that at the special meeting of the board on January 11, consensus was to revise Article III. Section 3, election or appointment as follows: The Chairman, Vice-Chairman, Secretary, and Treasurer shall be elected or appointed at the first regular meeting of the Board in January of each year and shall hold office until the first regular meeting of the Board in January of the following year. Chairman Spychalski entertained a motion to approve the revision to the by-laws as presented. Joe Davidson moved, and Kelly Felix seconded. The motion carried unanimously.
B. Adoption of 2018 Meeting Dates and Location
Chairman Spychalski entertained a motion to adopt the proposed 2018 board meeting schedule as presented and authorize its publication. Joe Davidson moved, and Mark Parfitt seconded. The motion carried unanimously.
C. CCMPO Technical and Coordinating Committee Representatives – 2018/19
Chairman Spychalski entertained a motion to formally designate CATA’s representatives and alternates to the CCMPO Coordinating and Technical committees as follows: Richard Kipp moved, and Kelly Felix seconded. The motion carried unanimously.
Chairman John Spychalski – CCMPO Coordinating Committee member
Vice-Chairman Joe Davidson – alternate
Louwana Oliva – CCMPO Technical Committee member
Kimberly Fragola – alternate
D. FY 2018/19 Budget Timetable
Chairman Spychalski entertained a motion to approve the FY 2018/19 budget timetable as follows or subsequently revised. Mark Parfitt moved, and Richard Kipp seconded. The motion carried unanimously.
CATA board budget work session
CATA board budget work session
CATA board budget work session if needed
Board adoption of draft budget / schedule a public hearing if needed
Draft budget posted to website and link provided to municipalities with comments due to CATA or board representative
Board adoption of final budget
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of November 27, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the revised November 27, 2017 regular board meeting minutes. Joe Davidson moved, and Kelly Felix seconded. The motion carried unanimously.
B. Approval of Minutes of December 18, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the December 18, 2017 regular board meeting minutes. Mark Parfitt moved, and Richard Kipp seconded. The motion carried unanimously.
C. Approval of Minutes of January 11, 2018 Special Board Meeting
Chairman Spychalski entertained a motion to approve the January 11, 2018 special board meeting minutes. Richard Kipp moved, and Joe Davidson seconded. The motion carried unanimously.
D. Receipt of December 2017 Finance Reports
Chairman Spychalski entertained a motion to receive the December 2017 finance reports. Kelly Felix moved, and Mark Parfitt seconded. The motion carried unanimously.
E. Receipt of December Performance Reports
Chairman Spychalski entertained a motion to receive the December 2017 performance reports. Richard Kipp moved, and Joe Davidson seconded. The motion carried unanimously.
F. Facility Expansion Update
Louwana Oliva reported that:
· Staff is working on submissions to PennDOT for project completion
· Lobar and Gannet Fleming staff are looking at caisson overages
· A resolution to the hose reel issue previously reported on is in progress
· A meeting has been scheduled with CDM Smith’s HVAC design subcontractor to address issues
· A safety railing will be added to the top of the maintenance portion of building B for a change order amount of $12,000
· The inground heating system outside the bus wash cannot be activated until building C is completed, due to design integration; buses can only be washed when the nighttime temperature is above 38 degrees.
· Roof framing and structural steel are to be started next week
This item was for information and discussion only; no formal action was requested at this time.
V. NEW BUSINESS
A. Policy Level Goals FY 2017/18
Louwana Oliva reported that due to staffing vacancies and a very active workload, staff is recommending two goals under the address growth prudently strategy of the strategic plan be postponed and moved to next year’s work plan. Louwana went on to state that both projects will benefit from having the data analyst position filled and the priority of staff who are currently working on a compensation study, and the low-density service model study. Those goals are:
· Begin evaluation of CATARIDE services and policies
· Identify methods for determining the economic benefits of CATA to the community
Chairman Spychalski entertained a motion to postpone the two goals as identified and ask staff to include them on the FY2018/19 list of recommended goals for board approval. Mark Parfitt moved, and Kelly Felix seconded. The motion carried unanimously.
B. Contract – Kinber (Internet Service Provider Change)
Eric Bernier provided information comparing a contract for internet services with Kinber (Keystone Initiative for Network Based Education and Research) and CATA’s current contract with Comcast, at a cost of $2,000/month for 30Mbs of bandwidth. Eric went on to report that assuming any monthly cost increase with KINBER would track close to Comcast’s increases after the first three years, KINBER installation costs would be recouped in about four years, and bandwidth would be three times greater. In addition, the KINBER contract provides redundancy and a disaster recovery option, currently not available through Comcast. CATA would have the future option to purchase and own the fiber.
Chairman Spychalski entertained a motion to authorize the general manager to execute contracts with KINBER for the extension of service to the CATA buildings and use of KINBER as CATA’s internet service provider at a cost not to exceed $48,428 to extend the fiber, and $12,540 per year for internet services for a period of three years. Mark Parfitt moved, and Richard Kipp seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva reported on:
· The executive search firm’s progress on filling three staff vacancies
· The compensation study
· Notification received in December about a fine on Affordable Care Act reporting based on 2015 numbers, and the work of a consultant that has resulted in a significant reduction of that fine, and who will work through the end of March to go over our 2016 and 2017 submissions
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski reported that he will participate in the orientation to CATA and the local match share meeting on Tuesday, January 31, 2018, for newly elected members of the Ferguson Township board of supervisors.
Chairman Spychalski adjourned the meeting at 5:14 p.m.
Louwana S. Oliva, Secretary Date