REGULAR BOARD MEETING MINUTES
July 31, 2017
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Transportation
Kimberly Fragola, Director of Finance
Liz Pierce, Director of Human Resources & Compliance
Jackie Sheader, Public Information Manager
Shelby Serafin, Finance Manager
Jaime Miller, Procurement Specialist
OTHERS PRESENT: Abram Haupt, CATA Marketing Intern
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:02 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of June 26, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the June 26, 2017 regular board meeting minutes. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
B. Approval of Minutes of June 26, 2017 Public Hearing
Chairman Spychalski entertained a motion to approve the June 26, 2017 public hearing minutes. Richard Kipp moved and Kelly Felix seconded. The motion carried unanimously.
C. Receipt of June 2017 Finance Reports
Kimberly Fragola noted that:
· the report is a draft until the audit is completed;
· we ended at 96% of the anticipated year-end budget
Chairman Spychalski entertained a motion to receive the June 2017 finance reports. Mark
Parfitt moved and Richard Kipp seconded. The motion carried unanimously.
D. Receipt of June 2017 Performance Reports
Ryan Harshbarger referenced his cover memo, and reported that CATABUS ridership is down 2% compared to June of last year; ridership for the fiscal year is down 2% compared to fiscal year 2015/16; ridership has been trending down since 2013/14; it is the first fiscal year in a decade that total ridership has been under seven million.
Louwana Oliva provided a timeline of fare increases and ridership, as well as major changes that have occurred, such as Penn State graduate students being included in the RidePASS program, which is part of the information staff is analyzing regarding what is affecting ridership.
Chairman Spychalski entertained a motion to receive the June 2017 performance reports. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
E. Fare Increase
Following discussion, Chairman Spychalski entertained a motion to approve the fare increase. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
F. Service Changes
Chairman Spychalski entertained a motion to approve the service changes as presented.
Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
G. Contract Amendment – Avail – for Fleet-Net Software
Kimberly Fragola noted that the existing contract with Fleet-Net is for $725,797; an additional
$35,000 is needed for items unique to our project: payroll longevity, point of sale process, GuardCard process and future revenue postings.
Chairman Spychalski entertained a motion to approve the addition of $35,000 to the existing contract with Avail for Fleet-Net software, and authorize staff to execute the two applicable change orders. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
H. Facility Expansion Update
Louwana Oliva reported that:
· Building B has passed electrical and fire inspections
· staff is working with Gannett Fleming staff on what needs to occur to get partial occupancy, without the elevator inspection
This item was for information and discussion only; no formal action was requested at this time.
IV. NEW BUSINESS
A. Resolutions – PennDOT – Combo and Authorized Officials
Chairman Spychalski entertained a motion to adopt the PennDOT Combo Resolution and Authorized Officials Resolution. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
B. Proposed DBE (Disadvantaged Business Enterprise) Goal for Federal Fiscal Years 2017/18 through 2019/20
Jaime Miller noted that new DBE goals are required every three years and that the proposed percentage for the next three years is 1.9%.
Chairman Spychalski entertained a motion to adopt a DBE goal of 1.9% for Federal Fiscal Years 2017/18 through 2019/20, and authorize the staff to submit the goal to the FTA for approval.
Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
C. Electronic Signatures on Accounts Payable Checks
Shelby Serafin referenced documentation of the electronic signature process and a memo from auditors Reinsel Kuntz Lesher (RKL). Chairman Spychalski entertained a motion to approve the use of electronic signatures on accounts payable checks, effective August 1, 2017. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
D. Contract for Gasoline / Diesel Fuel
Jaime Miller reported that an Invitation for Bid for a one-year contract from August 1, 2017 through July 31, 2018, for gasoline for paratransit vans and service vehicles and on and off road diesel fuel for service vehicles and the generator, was issued June 30, 2017; six companies registered and five submitted bids: Petroleum Traders Corporation, Nittany Oil Company, Superior Plus Energy Services, Shipley Energy, and RKA Petroleum Company. Petroleum Traders Corporation submitted the low bid with a mark-up price of $0.22 per gallon to be added to the OPIS daily average rack rate for Altoona, PA.
Chairman Spychalski entertained a motion to authorize the general manager to execute a one-year contract, effective August 1, 2017 through July 20, 2018, for the purchase of gasoline and diesel fuel, with Petroleum Traders Corporation, at a cost not to exceed $100,000.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva noted that the final FTA Triennial Review report arrived today, which she and Chairman Spychalski would review and then share with the board.
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski reported that he recently attended an APTA Transit Board Member Seminar in Chicago, and that all agencies are asked to increase their efforts to communicate with elected officials at the federal level.
Chairman Spychalski adjourned the meeting at 5:45 p.m.
An executive session was held to discuss personnel matters.
Louwana S. Oliva, Secretary Date