CENTRE AREA
TRANSPORTATION AUTHORITY
REGULAR BOARD
MEETING
July 31, 2017
4:00 p.m.
STATE COLLEGE
BOROUGH BUILDING
Room 241, 243 S.
Allen Street
State College, PA
16801
BOARD
MEMBERS PRESENT: John Spychalski,
Chairman
Joe
Davidson, Vice-Chairman
Richard
Kipp
Mark
Parfitt
Kelly
Felix
STAFF
PRESENT: Louwana
Oliva, General Manager
Eric
Bernier, Director of Information Services
Ryan
Harshbarger, Director of Transportation
Kimberly
Fragola, Director of Finance
Liz
Pierce, Director of Human Resources & Compliance
Jackie
Sheader, Public Information Manager
Shelby
Serafin, Finance Manager
Jaime
Miller, Procurement Specialist
OTHERS PRESENT: Abram Haupt, CATA Marketing
Intern
I. CALL TO ORDER
Chairman Spychalski called the meeting to
order at 4:02 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD
BUSINESS
A. Approval
of Minutes of June 26, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to
approve the June 26, 2017 regular board meeting minutes. Joe Davidson moved and
Richard Kipp seconded. The motion
carried unanimously.
B. Approval
of Minutes of June 26, 2017 Public Hearing
Chairman Spychalski entertained a motion
to approve the June 26, 2017 public hearing minutes. Richard Kipp moved and
Kelly Felix seconded. The motion carried
unanimously.
C. Receipt of June 2017 Finance Reports
Kimberly Fragola noted that:
·
the
report is a draft until the audit is completed;
·
we
ended at 96% of the anticipated year-end budget
Chairman Spychalski entertained a motion
to receive the June 2017 finance reports.
Mark
Parfitt moved and Richard Kipp seconded. The motion carried unanimously.
D. Receipt
of June 2017 Performance Reports
Ryan Harshbarger referenced his cover memo,
and reported that CATABUS ridership
is down 2% compared to June of last year; ridership for the fiscal year is down
2% compared to fiscal year 2015/16; ridership has been trending down since
2013/14; it is the first fiscal year in a decade that total ridership has been
under seven million.
Louwana Oliva provided a timeline of fare
increases and ridership, as well as major changes that have occurred, such as
Penn State graduate students being included in the RidePASS program, which is part
of the information staff is analyzing regarding what is affecting ridership.
Chairman Spychalski entertained a motion
to receive the June 2017 performance reports. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
E. Fare
Increase
Following discussion, Chairman Spychalski
entertained a motion to approve the fare increase. Joe Davidson moved and Kelly Felix
seconded. The motion carried
unanimously.
F. Service
Changes
Chairman Spychalski entertained a motion to
approve the service changes as presented.
Joe Davidson moved and
Richard Kipp seconded. The motion
carried unanimously.
G. Contract
Amendment – Avail – for Fleet-Net Software
Kimberly Fragola noted that the existing
contract with Fleet-Net is for $725,797; an additional
$35,000 is needed for items unique to our project: payroll longevity,
point of sale process, GuardCard process and future revenue postings.
Chairman Spychalski entertained a motion to approve the addition of $35,000
to the existing contract with Avail for Fleet-Net software, and authorize staff
to execute the two applicable change orders.
Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
H. Facility
Expansion Update
Louwana
Oliva reported that:
·
Building
B has passed electrical and fire inspections
·
staff
is working with Gannett Fleming staff on what needs to occur to get partial
occupancy, without the elevator inspection
This item was for
information and discussion only; no formal action was requested at this
time.
IV. NEW BUSINESS
A.
Resolutions – PennDOT – Combo and
Authorized Officials
Chairman
Spychalski entertained a motion to adopt the PennDOT Combo Resolution and
Authorized Officials Resolution. Joe
Davidson moved and Kelly Felix seconded.
The motion carried unanimously.
B. Proposed DBE (Disadvantaged Business
Enterprise) Goal for Federal Fiscal Years 2017/18 through 2019/20
Jaime Miller noted that new DBE goals are
required every three years and that the proposed percentage for the next three
years is 1.9%.
Chairman Spychalski entertained a motion
to adopt a DBE goal of 1.9% for Federal Fiscal Years 2017/18 through 2019/20,
and authorize the staff to submit the goal to the FTA for approval.
Joe Davidson moved and Kelly Felix
seconded. The motion carried
unanimously.
C. Electronic
Signatures on Accounts Payable Checks
Shelby Serafin referenced documentation of
the electronic signature process and a memo from auditors Reinsel Kuntz Lesher
(RKL). Chairman Spychalski entertained a
motion to approve the use of electronic signatures on accounts payable checks,
effective August 1, 2017. Joe Davidson
moved and Richard Kipp seconded. The
motion carried unanimously.
D. Contract
for Gasoline / Diesel Fuel
Jaime Miller reported
that an Invitation for Bid for a one-year contract from August 1, 2017 through
July 31, 2018, for gasoline for paratransit vans and service vehicles and on
and off road diesel fuel for service vehicles and the generator, was issued
June 30, 2017; six companies registered and five submitted bids: Petroleum
Traders Corporation, Nittany Oil Company, Superior Plus Energy Services,
Shipley Energy, and RKA Petroleum Company.
Petroleum Traders Corporation submitted the low bid with a mark-up price
of $0.22 per gallon to be added to the OPIS daily average rack rate for
Altoona, PA.
Chairman Spychalski entertained a
motion to authorize the general manager to execute a one-year contract,
effective August 1, 2017 through July 20, 2018, for the purchase of gasoline
and diesel fuel, with Petroleum Traders Corporation, at a cost not to exceed
$100,000.
V. OTHER
BUSINESS
A. General Manager’s Report
Louwana Oliva noted that the final FTA
Triennial Review report arrived today, which she and Chairman Spychalski would
review and then share with the board.
B. Information
Services Report
Chairman
Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski reported that he
recently attended an APTA Transit Board Member Seminar in Chicago, and that all
agencies are asked to increase their efforts to communicate with elected
officials at the federal level.
VI. ADJOURNMENT
Chairman Spychalski adjourned the
meeting at 5:45 p.m.
An executive session was held to
discuss personnel matters.
______________________________ ______________________________
Louwana
S. Oliva, Secretary Date