CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING MINUTES

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January 23, 2017

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Council Chamber

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp

                                                            Mark Parfitt

                                                            Kelly Felix

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Kimberly Fragola, Director of Finance

                                                            Liz Pierce, Director of Human Resources & Compliance

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Greg Kausch, CCRPA Senior Transportation Planner;

Annie Harris-Meachem – State College Borough resident

Clark Meachem – State College Borough resident

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:08 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

            Chairman Spychalski announced that an executive session had been held at 3:30 p.m. on Monday, January 23, 2017 to discuss personnel matters.

 

III.       ADMINISTRATIVE ACTIONS

 

A.     Election of Officers

Chairman Spychalski entertained a motion for nominations for board officers for 2017.  Joe Davidson moved and Richard Kipp seconded to nominate the following slate of board officers for 2017:

 

                                Chairman                                 John Spychalski, Ferguson Township

Vice-chairman                         Joseph Davidson, College Township

                  Treasurer                                 Kimberly Fragola, CATA Director of Finance

                  Secretary                                 Louwana Oliva, CATA General Manager

 

No other nominations were made and Chairman Spychalski closed the nominations.  The motion carried unanimously.

 

B.     Adoption of 2017 Board Meeting Dates and Location

 

Chairman Spychalski entertained a motion to adopt the following 2017 board meeting schedule, time and location and authorize its publication.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously.

 

February 27

May 22 

August 28

November 27

March 27

June 26

September 25

December 18

April 17

July 31 

October 23

 

 

 

 

 

 

 

 

 

All meetings will begin at 4:00 p.m. in the State College Borough building. 

     

C.     FY 2017/18 Budget Timetable

 

Chairman Spychalski entertained a motion to approve the FY 2017/18 budget timetable (below) or as subsequently revised, set February 27, 2017 at 5 p.m. as the date and time for a CATARIDE public input meeting, and schedule a board budget planning work session for February 15, 2017.   Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

                        January

Public input meeting

February

CATA board budget planning work session

                               CATARIDE public input meeting

                  March

Staff attends municipal meetings

COG Finance Committee: municipal comments reviewed: local match shares budget support document referred to General Forum

COG General Forum meeting: action on referral of local match shares to municipalities for adoption

April
CATA board budget work session / adjust policy level goals

Board adoption of draft budget

                                    Municipalities adopt resolutions committing to local match shares      

                        May

                                    Board adoption of final budget   

 

IV.       PUBLIC COMMENT

Clark Meacham stated that he and his wife appreciate that the bus numbers have been relocated further

back in the vehicles, and requested that an announcement be made for passengers to allow persons with

disabilities to board first.

 

V.        INTRODUCTION

Chairman Spychalski introduced Kelly Felix, the newly appointed board representative for State College Borough.       

 

VI.       OLD BUSINESS

           

A.        Approval of Minutes of December 19, 2016 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the December 19, 2016 regular board meeting minutes. Richard Kipp moved and Kelly Felix seconded.  The motion carried unanimously.

 

B.        Receipt of November and December 2016 Finance Reports

Kimberly Fragola commented that, due to the Fleet-Net software conversion, the format is temporary and that the projected year end column and variance cover sheets are not available.

Chairman Spychalski entertained a motion to receive the November and December finance reports.  Joe Davidson moved and Kelly Felix seconded.  The motion carried unanimously.

 

C.        Receipt of December 2016 Performance Reports

Ryan Harshbarger referenced his cover memo and reported that CATABUS ridership is down 11.6% compared to December 2015, with two fewer full service weekdays occurring in December 2016; CATARIDE completed trips and passengers were both up for the month; CATACOMUTE vanpools have dropped to 36.

 

Chairman Spychalski entertained a motion to receive the December 2016 performance reports.  Mark Parfitt moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Facility Expansion Update

                          Louwana Oliva stated that she had nothing more to add to the written report she had provided to the board the previous week.

 

This item was for information and discussion only; no formal action was requested at this time.    

 

E.        Public Hearing Policy  

Eric Bernier referenced the discussion held at the December 19, 2016 board meeting regarding suggested revisions to the Public Hearing Policy, which the board had approved at the July 25, 2016 regular meeting and the suggestions from board members regarding revisions to that document.  Consensus was that the staff should provide a revised version of the document based on discussion at the meeting and bring it before the board for adoption at a future meeting.

 

This item was for information and discussion only; no formal action was requested at this time.

 

VII.     NEW BUSINESS

 

A.        Policy Review and Adoption – Family and Medical Leave Act (FMLA)

            Liz Pierce reported on CATA’s FMLA policy, which is based on federal law and in consultation with solicitor John Baker. 

 

At 5:02 p.m., Chairman Spychalski recessed the regular board meeting in order to conduct the public input meeting scheduled for 5 p.m.

 

At 6:14 p.m., Chairman Spychalski reconvened the regular board meeting.

 

Discussion on the FMLA policy resumed and at its conclusion, Chairman Spychalski entertained a motion to adopt the FMLA policy as presented.  Joe Davidson moved and Kelly Felix seconded.  The motion carried unanimously.  

 

            B.        Contract – CATACOMMUTE Vanpool Fleet Services        

            Ryan Harshbarger provided background from the August 18, 2016 board work session, during which staff presented information on a possible contract for a phased approach to outsourcing CATACOMMUTE vanpool fleet services.  Following discussion, Chairman Spychalski entertained a motion to authorize the general manager to enter into a three-year contract with vRide or its successor, with two optional one-year extensions, for CATACOMMUTE vanpool services with a subsidy of $200 each month for each of the 16 groups transitioned to the new program for the remainder of FY 2016/17.  Joe Davidson moved and Mark Parfitt seconded.  The motion carried unanimously.        

 

VIII.    OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva stated that she had nothing more to add to the written report she had provided to the board the previous week.

 

            Joe Davidson made a motion to adjust the FY 2016-17 Budget by $63,686.62, to reflect the effect of the Leap Year, which resulted in 27 pay periods in the 2016 calendar year.  Kelly Felix seconded.  The motion carried unanimously.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.  Louwana Oliva

shared a photograph of a pole-mounted solar light, which is being tested at the bus stop across

from the Nittany Crossing apartment complex.  Eric Bernier reported that bus operator Shawn

McKean began his employment today in the newly created position of IT Support Assistant I.

 

C.        Chairman’s Report

            Chairman Spychalski made no report.          

           

VIII.    ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 6:40 p.m.

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date