CENTRE AREA TRANSPORTATION AUTHORITY  

REGULAR BOARD MEETING MINUTES

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December 18, 2017

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp

                                                            Mark Parfitt

                                                            Kelly Felix

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Kimberly Fragola, Assistant General Manager for Operations

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Transportation

                                                            Liz Pierce, Director of Human Resources & Compliance

Mark Kutzer, Maintenance Manager

Shelby Serafin, Finance Manager

 

OTHERS PRESENT:                         Tim Kraft, Reinsel Kuntz Lesher – authority auditors

                                                            Clayton Reed – CATA Bus Operator

           

                                                                                                           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       OLD BUSINESS

 

A.        Approval of Minutes of November 27, 2017 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the November 27, 2017 regular board meeting. Joe Davidson moved, and Mark Parfitt seconded.  Due to the lack of action information for item V. A – Purchase – Vanpool Vans, Chairman Spychalski recommended delaying final approval to the January 2018 meeting; Joe Davidson and Mark Parfitt agreed to the delay.

 

B.        Receipt of FY 2016/17 Audited Financial Statements

            Tim Kraft, of Rinsel Kuntz Lesher, the authority’s auditing firm, presented the FY 2016/17 audit. It was reported that there were two findings, one on the disposal of assets and one on the use of Act 44 funds, but that those findings did not affect the audit.  Discussion ensued on the board approving versus receiving the audit.  The auditor confirmed that PennDOT regulations require the board to approve the audit.

 

Chairman Spychalski entertained a motion to approve the FY 2016/17 audit documents. Joe Davidson moved and Kelly Felix seconded.  The motion carried unanimously.

 

C.        Receipt of the June final and November 2017 Finance Reports

Chairman Spychalski entertained a motion to receive the June final and November 2017 finance reports.  Kelly Felix moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Receipt of November Performance Reports

Kimberly Fragola presented the November 2017 CATABUS, CATARIDE and CATACOMMUTE performance reports. Chairman Spychalski entertained a motion to receive the November 2017 performance reports.  Mark Parfitt moved and Kelly Felix seconded.  The motion carried unanimously.

 

E.        Facility Expansion Update

Louwana Oliva had nothing to add to the report she had provided by email in advance of the meeting. This item was for information and discussion only; no formal action was requested.

 

IV.       NEW BUSINESS

 

A.                 Resolution of Appreciation – Clayton Reed

Chairman Spychalski entertained a motion to adopt a resolution of appreciation for Clayton Reed, upon his retirement after 29 years of service as a CATA bus operator.  Joe Davidson moved and Mark Parfitt seconded.  The motion carried unanimously. Clayton was present to receive the resolution.   

 

B.                 Resolution of Appreciation – Ryan Harshbarger  

Chairman Spychalski entertained a motion to adopt a resolution of appreciation for Ryan Harshbarger, who is leaving CATA after nine years of employment, in recognition of his contributions during his tenure.  Kelly Felix moved and Mark Parfitt seconded.  The motion carried unanimously.  Ryan was present to receive the resolution.

 

C.                 Contract - CNG

After soliciting proposals, staff received only one proposal from our currently contracted vendor, UGI Energy Services.  The price came in at NYMEX plus basis of -$0.294.

 

Chairman Spychalski entertained a motion to authorize the general manager to enter into a contract for natural gas supply services for calendar year 2018, with UGI Energy Services for an amount not to exceed the budgeted amount of $722,560.00, with the option to renew on an annual basis for up to four additional years. Joe Davidson moved and Kelly Felix seconded.  The motion carried unanimously.

 

D.                Maintenance Staffing Plan  

Ryan Harshbarger presented a proposed maintenance staffing plan.  Chairman Spychalski entertained a motion to authorize the general manager to advance the hiring of the maintenance trainer in the final three months of FY 2017-18, and begin recruitment of up to four maintenance positions with two positions starting in May of 2018, and an additional two for the start of FY 2018-19. Mark Parfitt moved and Richard Kipp seconded.  The motion carried unanimously.

 

E.                 Health Care and Liability and Workers’ Compensation Insurance Pool Updates

Louwana Oliva provided an overview of materials that were provided in the board packet regarding the health care and liability and worker’s compensation insurance pools in which CATA participates.  Due to technology issues that were experienced in getting the reports to the board, board members expressed their preference to have additional time to review the information.  This item was for information and discussion only, no action was requested.

 

F.                 Reorganizational Meeting Date

Chairman Spychalski entertained a motion to approve Monday, January 22, 2018 for the board’s annual reorganizational meeting and the advertising of that date.  Joe Davidson moved and Mark Parfitt seconded.  The motion carried unanimously.

 

V.        OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva had nothing to add to the report she had provided by email in advance of the meeting.

 

B.        Information Services Report

Chairman Spychalski referenced the written reports which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski made no report.

           

VI.       ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 5:32 p.m.

 

VII.     EXECUTIVE SESSION

The board reconvened in executive session to discuss contractual matters.

 

 

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date