REGULAR BOARD MEETING MINUTES
December 18, 2017
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
STAFF PRESENT: Louwana Oliva, General Manager
Kimberly Fragola, Assistant General Manager for Operations
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Transportation
Liz Pierce, Director of Human Resources & Compliance
Mark Kutzer, Maintenance Manager
Shelby Serafin, Finance Manager
OTHERS PRESENT: Tim Kraft, Reinsel Kuntz Lesher – authority auditors
Clayton Reed – CATA Bus Operator
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of November 27, 2017 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the November 27, 2017 regular board meeting. Joe Davidson moved, and Mark Parfitt seconded. Due to the lack of action information for item V. A – Purchase – Vanpool Vans, Chairman Spychalski recommended delaying final approval to the January 2018 meeting; Joe Davidson and Mark Parfitt agreed to the delay.
B. Receipt of FY 2016/17 Audited Financial Statements
Tim Kraft, of Rinsel Kuntz Lesher, the authority’s auditing firm, presented the FY 2016/17 audit. It was reported that there were two findings, one on the disposal of assets and one on the use of Act 44 funds, but that those findings did not affect the audit. Discussion ensued on the board approving versus receiving the audit. The auditor confirmed that PennDOT regulations require the board to approve the audit.
Chairman Spychalski entertained a motion to approve the FY 2016/17 audit documents. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
C. Receipt of the June final and November 2017 Finance Reports
Chairman Spychalski entertained a motion to receive the June final and November 2017 finance reports. Kelly Felix moved and Richard Kipp seconded. The motion carried unanimously.
D. Receipt of November Performance Reports
Kimberly Fragola presented the November 2017 CATABUS, CATARIDE and CATACOMMUTE performance reports. Chairman Spychalski entertained a motion to receive the November 2017 performance reports. Mark Parfitt moved and Kelly Felix seconded. The motion carried unanimously.
E. Facility Expansion Update
Louwana Oliva had nothing to add to the report she had provided by email in advance of the meeting. This item was for information and discussion only; no formal action was requested.
IV. NEW BUSINESS
A. Resolution of Appreciation – Clayton Reed
Chairman Spychalski entertained a motion to adopt a resolution of appreciation for Clayton Reed, upon his retirement after 29 years of service as a CATA bus operator. Joe Davidson moved and Mark Parfitt seconded. The motion carried unanimously. Clayton was present to receive the resolution.
B. Resolution of Appreciation – Ryan Harshbarger
Chairman Spychalski entertained a motion to adopt a resolution of appreciation for Ryan Harshbarger, who is leaving CATA after nine years of employment, in recognition of his contributions during his tenure. Kelly Felix moved and Mark Parfitt seconded. The motion carried unanimously. Ryan was present to receive the resolution.
C. Contract - CNG
After soliciting proposals, staff received only one proposal from our currently contracted vendor, UGI Energy Services. The price came in at NYMEX plus basis of -$0.294.
Chairman Spychalski entertained a motion to authorize the general manager to enter into a contract for natural gas supply services for calendar year 2018, with UGI Energy Services for an amount not to exceed the budgeted amount of $722,560.00, with the option to renew on an annual basis for up to four additional years. Joe Davidson moved and Kelly Felix seconded. The motion carried unanimously.
D. Maintenance Staffing Plan
Ryan Harshbarger presented a proposed maintenance staffing plan. Chairman Spychalski entertained a motion to authorize the general manager to advance the hiring of the maintenance trainer in the final three months of FY 2017-18, and begin recruitment of up to four maintenance positions with two positions starting in May of 2018, and an additional two for the start of FY 2018-19. Mark Parfitt moved and Richard Kipp seconded. The motion carried unanimously.
E. Health Care and Liability and Workers’ Compensation Insurance Pool Updates
Louwana Oliva provided an overview of materials that were provided in the board packet regarding the health care and liability and worker’s compensation insurance pools in which CATA participates. Due to technology issues that were experienced in getting the reports to the board, board members expressed their preference to have additional time to review the information. This item was for information and discussion only, no action was requested.
F. Reorganizational Meeting Date
Chairman Spychalski entertained a motion to approve Monday, January 22, 2018 for the board’s annual reorganizational meeting and the advertising of that date. Joe Davidson moved and Mark Parfitt seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva had nothing to add to the report she had provided by email in advance of the meeting.
B. Information Services Report
Chairman Spychalski referenced the written reports which had been provided.
C. Chairman’s Report
Chairman Spychalski made no report.
Chairman Spychalski adjourned the meeting at 5:32 p.m.
VII. EXECUTIVE SESSION
The board reconvened in executive session to discuss contractual matters.
Louwana S. Oliva, Secretary Date