CENTRE AREA TRANSPORTATION AUTHORITY

 REGULAR BOARD MEETING MINUTES
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 November 27, 2017

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Council Chamber, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp

                                                            Mark Parfitt

                                                            Kelly Felix

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Transportation

                                                            Liz Pierce, Director of Human Resources & Compliance

                                                            Terri Quici, Commuter Services Manager

                                                            Cindy Zerbe, ADA / Paratransit Manager

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

            Chairman Spychalski announced that an executive session was held on November 6, 2017 to discuss legal matters.

 

III.       PUBLIC COMMENT

There was no public comment.

 

IV.       OLD BUSINESS

 

A.        Approval of Minutes of October 23, 2017 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the October 23, 2017 regular board meeting minutes. Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

Kelly Felix arrived at this point in the meeting.

 

B.        Receipt of October 2017 Finance Reports

Chairman Spychalski entertained a motion to receive the October 2017 finance reports.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Receipt of October Performance Report

            Ryan Harshbarger reported that: overall system ridership is down 7.3%, which equates to a loss of about 178,000 riders in the first four months of service; 85,000 of those riders are represented in the reduction of ridership on the Campus service, and another 62,000 are decreases seen in the apartment pass program; average daily ridership now includes data for the previous fiscal year, to assist in evaluating route performance compared to last year. 

 

Ryan Harshbarger went on to report that the current month exceeds our ACT 44 target metrics, although we expect to exceed the target in months of full service, which should average with reduced service to ensure goals are met; with a continued decline in ridership, these goals may not be met, as original projections were based on 6.9 million riders.

 

Ryan Harshbarger further reported that there was a 3.6% reduction in CATARIDE completed trips, although total riders remained almost flat; lottery trips showed an increase, while ridership was down on ADA, general public and free trips. The total number of CATACOMMUTE vanpools is down to 34, however, that number will increase next month with the start of two new groups. 

 

Chairman Spychalski entertained a motion to receive the October 2017 performance reports.  Mark Parfitt moved, and Kelly Felix seconded.  The motion carried unanimously.

 

D.        Facility Expansion Update

Louwana Oliva reported that work continues on the door security issues and that building B can now be secured at the front doors; drilling of caissons for building C is underway; plastic sheeting is in place to keep the building temperature at a level that starting buses should not be affected; the contractor has picked up four weeks in the schedule.  

 

This item was for information and discussion only; no formal action was requested at this time.

 

V.        NEW BUSINESS

 

A.                 Purchase – Vanpool

Terri Quici presented information regarding the use of $160,000 in already secured grant funding for the purchase of replacement vans on the state COSTARS contract. 

 

Chairman Spychalski entertained a motion to approve the purchase of four replacement vans from Lake Ford of Lewistown at a cost not to exceed $35,968.92 per van.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

B.                 Contract – Executive Search Firm Services

Louwana Oliva reported that last month the board approved budget adjustments to include the personnel changes approved as part of our staffing reorganization, and to the cost of using an executive search firm to assist in recruitment and placement of a Director of Transportation, Director of Finance, and Data Analyst; $71,000 was budgeted for the search based on the independent cost estimates received. An RFP was issued last month, and a committee that included Louwana, Kimberly Fragola and Liz Pierce reviewed two proposals: JURISolutions of Philadelphia, PA and S. Renee Narloch & Associates of Tallahassee, Florida.

Louwana Oliva went on to report that the committee selected Narloch & Associates, based on the quality of the proposal, services offered, and experience doing similar searches, at a cost of $57,500.  The budget adjustment approved by the board last month will provide the ability to cover any candidate travel costs related to the search. The firm expects to complete all three searches within 16 weeks of project kick-off.  Louwana stated that based on the level of discussion we have had on this contract, the approved budget adjustment and the need to keep the searches moving forward, staff has begun negotiations with the firm and is asking the board to approve the contract retroactively.

         Chairman Spychalski entertained a motion to authorize the general manager to enter into a contract with S. Renee Narloch & Associates for executive search services at a cost not to exceed $57,500. Mark Parfitt moved, and Kelly Felix seconded.  The motion carried unanimously.

C.           Year End Summary Reports

Eric Bernier provided a summary, with photographs, of bus stop improvements made during FY 2016-17.

 

This item was for information and discussion only; no formal action was requested at this time.

 

VI.       OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva stated that she had nothing to add to the recent update provided to the board by email.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski made no report.

           

VII.     ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 4:54 p.m.

 

 

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date