CENTRE AREA TRANSPORTATION AUTHORITY

 REGULAR BOARD MEETING MINUTES

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August 22, 2016

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tammy Gentzel

                                                            Wendy Pardee

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Liz Pierce, Director of Human Resources & Compliance

                                                            Shelby Serafin, Accounting Specialist

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                                           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:02 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       OLD BUSINESS

 

A.        Approval of Minutes of July 25, 2016 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the July 25, 2016 regular board meeting minutes. Richard Kipp moved and Joe Davidson seconded.  Chairman Spychalski entertained a motion to amend the minutes as follows:  Section VIII; replace the wording “an executive session was held to discuss contractual matters.  Following the executive session” with “Chairman Spychalski recessed the meeting for an executive session to discuss contract matters.  Following the executive session, Chairman Spychalski reconvened the meeting, during which the following actions were taken:” Wendy Pardee moved and Joe Davidson seconded.  The motion carried unanimously.

 

B.        Approval of Minutes of July 25, 2016 Public Hearing 

            Chairman Spychalski entertained a motion to approve the July 25, 2016 public hearing minutes.

            Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

 

C.        Approval of Minutes of August 18, 2016 Work Session 

            Chairman Spychalski entertained a motion to approve the August 18, 2016 work session minutes. Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Receipt of July 2016 Finance Reports

Shelby Serafin referenced the July finance reports. Chairman Spychalski entertained a motion to receive the July 2016 finance reports.  Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

E.        Receipt of July 2016 Performance Reports

Ryan Harshbarger referenced his cover memo and reported that the 6.5% decline in ridership this July in comparison to July 2015 can be attributed to there being three fewer weekdays in 2016; with only one month of data, the new PSU Ride Pass program showed few riders and use of fewer individual passes; CATARIDE experienced more trips, but lower ridership, which can be attributed to more attendants making trips with patrons; CATACOMMUTE is down to 39 vanpool groups.

 

Chairman Spychalski entertained a motion to receive the July 2016 performance reports.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

F.        Facility Expansion Update

                          Louwana Oliva referenced the memo which had been included in the agenda packet, and reported that flooring has been installed in the garage facility.

 

This item was for information and discussion only; no formal action was requested at this time.    

 

IV.       NEW BUSINESS

 

A.        Resolution of Appreciation – Martha (Hoy) Smith  

            Chairman Spychalski entertained a motion to adopt the resolution of appreciation for bus operator Martha (Hoy) Smith who has retired effective August 8, 2016 after over 21 years of service. Wendy Pardee moved and Richard Kipp seconded.  The motion carried unanimously.           

 

B.        Resolution of Congratulations – Percy Hagenbuch

            Chairman Spychalski entertained a motion to adopt the resolution of congratulations for bus operator Percy Hagenbuch, who finished in second place at the 2016 PPTA state level Roadeo competition and is now eligible to compete in the International Bus Roadeo scheduled to be held in Reno, NV in May, 2017.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Policy Revision – Hours of Service

            Chairman Spychalski entertained a motion to approve the revision to the Hours of Service Compliance Policy for safety sensitive employees to reflect the PennDOT reduction of those hours from 18 to 16 per day, effective September 1, 2016. Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

D.        Policy – Discriminatory Harassment

            Chairman Spychalski entertained a motion to adopt the discriminatory harassment policy as presented.  Wendy Pardee moved and Richard Kipp seconded.  The motion carried unanimously.  

   

E.        Policy – Vehicle Maintenance 

            Chairman Spychalski entertained a motion to adopt the Vehicle Maintenance Policy with suggested edits.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

F.        Year-end Department Reports

            Louwana Oliva, Eric Bernier, Ryan Harshbarger and Liz Pierce referenced their 2015/16 fiscal year-end department reports.  The board requested that Kimberly Fragola provide fiscal year-end information on the cash reserve. 

 

This item was for information and discussion only; no formal action was requested.   

 

V.        OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva referenced her written report.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski expressed his appreciation for the look of the new 2016 fall ride guide.

 

This was Wendy Pardee’s final meeting, having submitted her letter of resignation due to an out-of-state relocation.  

 

VI.       ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 5:26 p.m.

 

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date