CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING MINUTES

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November 28, 2016

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tammy Gentzel

                                                            Mark Parfitt

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Kimberly Fragola, Director of Finance

                                                            Liz Pierce, Director of Human Resources & Compliance

                                                            Chris Jordan, Transportation Manager

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

Chairman Spychalski announced that an executive session had been held on November 18, 2016, to discuss contractual matters, which is privileged information under the Right to Know Law. 

 

III.       PUBLIC COMMENT

There was no public comment.

 

IV.       OLD BUSINESS

 

A.      Approval of Minutes of October 24, 2016 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the October 24, 2016 regular board meeting.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

B.      Approval of Minutes of November 9, 2016 Work Session  

Chairman Spychalski entertained a motion to approve the minutes of the November 9, 2016 work session.  Mark Parfitt moved and Richard Kipp seconded.  The motion carried unanimously.

 

C.      Receipt of October 2016 Finance Reports

         Kimberly Fragola commented that we are 5% under budget and ahead in revenue.  The consensus was to restore the cash solvency analysis report, which had been discontinued in March of 2016, to the finance reports. Following discussion, Chairman Spychalski entertained a motion to receive the October 2016 finance reports.  Tammy Gentzel moved and Joe Davidson seconded. The motion carried unanimously.      

 

D.     Receipt of October 2016 Performance Reports

Chris Jordan referenced Ryan Harshbarger’s memo. Following discussion, Chairman Spychalski

entertained a motion to receive the October 2016 performance reports.  Tammy Gentzel moved and Joe

Davidson seconded.  The motion carried unanimously.

 

E.      Facility Expansion Update

         Chairman Spychalski referenced a report and photos that Louwana Oliva had provided prior to the meeting. Louwana commented that construction is on-time for the revised schedule for moving into building B in April 2017. This item was for information and discussion only; no board action was requested.  

 

F.      25% Service Change Scenarios

This item was postponed until the December 2016 regular meeting; the staff member responsible was absent due to illness.

 

VI.       NEW BUSINESS

 

A.      Policy Review – Open Records

Chairman Spychalski entertained a motion to approve the updated Open Records Policy as presented. Richard Kipp moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

B.     Policy Review and Adoption – Facility and Vehicle Surveillance Systems

The consensus was to: add the words “of resources” after the word “security” in the third line of the first paragraph and to change the word “every” to “reasonable”, and to delete the words “on a daily basis” in the first line of the final paragraph.  Chairman Spychalski entertained a motion to adopt the Facility and Vehicle Surveillance Systems Policy with the suggested edits.  Joe Davidson moved moved and Richard Kipp seconded.  The motion carried unanimously.  

 

C.     Policy Review and Adoption– CATA Driver’s License and Vehicle Use  

         Further discussion on this policy was postponed until the December 2016 regular meeting.

 

D.     Policy Review and Adoption - Criminal History and Credit History Investigation

         Tammy Gentzel stated that she is philosophically opposed to the conducting of credit history investigations. Following discussion, Chairman Spychalski entertained a motion to adopt the Criminal History and Credit History Investigation Policy as presented.  Mark Parfitt moved and Joe Davidson seconded.  The motion carried with four affirmative votes (Spychalski, Davidson, Kipp and Parfitt) and one negative vote (Gentzel).

 

E.     Policy Review and Adoption – Employee Code of Conduct and Ethics

         Louwana Oliva commented that the policy had been developed using the Board Code of Conduct and Ethics Policy as a template but that the limit on gifts had been raised to be comparable with the state ethics law which is $250.00.   The consensus was to omit the words “provided by vendors” and to change the word “to” to “for” in the second line of the second paragraph in section 5. Gifts, Favors and Other Things of Value.  Chairman Spychalski entertained a motion to adopt the Employee Code of Conduct and Ethics Policy with suggested edits.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

 

VII.     OTHER BUSINESS

 

A.      General Manager’s Report

Louwana reported that:

 

B.      Information Services Report 

Chairman Spychalski referenced the written report that had been provided. 

 

C.     Chairman’s Report

         No report was made.  

 

VIII.    ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 5:16 p.m.

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date