CENTRE AREA TRANSPORTATION AUTHORITY  

REGULAR BOARD MEETING MINUTES

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October 24, 2016

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Richard Kipp, Treasurer

                                                            Mark Parfitt

 

EXCUSED ABSENCE:                     Joe Davidson, Vice-Chairman

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Kimberly Fragola, Director of Finance

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Tim Kraft, Reinsel Kuntz Lesher; Authority’s auditors   

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

II.        PUBLIC COMMENT

There was no public comment.

III.       OLD BUSINESS

A.         Approval of Minutes of August 22, 2016 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the August 22, 2016 regular board meeting.   Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously.

B.         Approval of Minutes of September 21, 2016 Work Session  

Chairman Spychalski entertained a motion to approve the minutes of the September 21, 2016 work session.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously.

C.        Approval of Minutes of October 6, 2016 Work Session

            Chairman Spychalski entertained a motion to approve the minutes of the October 6, 2016 work session.  Mark Parfitt moved and Richard Kipp seconded.  The motion carried unanimously.  

D.        Receipt of August and September 2016 Finance Reports

Chairman Spychalski entertained a motion to receive the August and September 2016 finance reports.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously.

E.        Receipt of August and September 2016 Performance Reports

Ryan Harshbarger reported that: ridership for the month of August had been strong and included two more full-service weekdays; schedule adherence continues to improve; ridership for September was down 2.4% over last year; CATARIDE ridership was up; CATACOMMUTE had 39 vanpools.

Chairman Spychalski entertained a motion to receive the August and September 2016 performance reports.  Mark Parfitt moved and Richard Kipp seconded. The motion carried unanimously.

F.        Facility Expansion Update

            Louwana Oliva provided a verbal update and a photograph for a visual update on the second building.

This item was for information and discussion only; no action was requested of the board.

IV.       NEW BUSINESS

A.        Receipt of FY 2015/16 Audited Financial Statements 

Tim Kraft of Reinsel Kuntz Lesher, the Authority’s auditing firm, presented the FY 2015/16 Financial Statements, Report to the Board, and Single Audit Report.  Additionally, audited numbers were presented in the June 30, 2016 budget comparison report. Tim Kraft reported that the audit was clean, with no findings.  Chairman Spychalski entertained a motion to receive the FY 2015/16 Financial Statements, Report to the Board and Single Audit Report.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously. 

            B.        Contract – Articulated Bus Study

            Eric Bernier reported on the $70,000 planning grant ($60,000 for professional planning services and $10,000 for staff hours), the RFP process for an articulated bus utilization study, two proposals received, staff rating process and results. 

Chairman Spychalski entertained a motion to authorize the general manager to execute a contract with Foursquare Integrated Transportation Planning, Inc. for professional planning services related to the assessment of articulated bus utilization, at a cost not to exceed $60,000. Mark Parfitt moved and Richard Kipp seconded.  The motion carried unanimously.

            C.        Policy Adoption – Advertising

Louwana Oliva commented that the Advertising Policy included in the agenda packet is one that had been developed in consultation with solicitor John Baker.  Chairman Spychalski entertained a motion to adopt the Advertising Policy as presented.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously

D.        Policy Adoption – Compensation Deductions and Reporting Potential Improper Deductions for Salaried Employees

            Louwana Oliva commented that the Compensation Deductions and Reporting Potential Improper Deductions for Salaried Employees policy had been developed in consultation with solicitor John Baker as a result of the employee handbook revision process.   Chairman Spychalski entertained a motion to adopt the Compensation Deductions and Reporting Potential Improper Deductions for Salaried Employees policy.  Richard Kipp moved and Mark Parfitt seconded.  The motion carried unanimously.

E.        Bus Stop Improvement Summary

Eric Bernier reported on bus stop funding for and provided a handout which highlighted high profile improvements that had been made to bus stops this past year in partnership with either Penn State or private developers, as well as several significant stop improvements which were made entirely by private developers.

This item was for information and discussion only; no action was requested of the board.

V.        OTHER BUSINESS

A.      General Manager’s Report

Louwana Oliva commented on:

·         An invitation to board members to attend a meeting with PennDOT staff on the P3 CNG project contract.

·         Meetings with managers of municipal funding partners regarding a CATA alternative Local Match Shares Formula.

·         Community Transportation Association of American advocacy on behalf of small systems.

B.      Information Services Reports 

Chairman Spychalski referenced written reports for September and October, which had been provided.

            C.        Chairman’s Report

            No report was provided.  

VI.       ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 5:16 p.m.

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date