CENTRE AREA TRANSPORTATION AUTHORITY  

REGULAR BOARD MEETING MINUTES

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July 25, 2016

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:      John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tammy Gentzel

                                                            Wendy Pardee

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Kimberly Fragola, Director of Finance

                                                            Liz Pierce, Director of Human Resources & Compliance

                                                            Chris Jordan, Operations Manager

                                                            Jaime Miller, Procurement Specialist

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Chris Flavin, Patton Township resident   

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:05 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       OLD BUSINESS

 

A.        Approval of Minutes of June 27, 2016 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the June 27, 2016 regular board meeting minutes with one editorial correction to change the words “recourse” to “resource”. Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

B.        Receipt of June 2016 Finance Report

            Kimberly Fragola referenced the abbreviated draft year-end report and stated that a full report would be presented at a future meeting, after the audit.  Kimberly went on to comment that we ended the year at 88% of budget and that advertising revenue had exceeded $100,000. 

 

Chairman Spychalski entertained a motion to receive the June 2016 finance report.  Wendy Pardee moved and Tammy Gentzel seconded.  The motion carried unanimously.

   

C.        Receipt of June 2016 Performance Reports

Chris Jordan referenced Ryan Harshbarger’s cover memo and reports.  Chairman Spychalski entertained a motion to receive the June 2016 performance reports.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Facility Expansion Update

                          Louwana Oliva reported that the:

·         Elevator inspection has been postponed and will not be rescheduled until the issue cited by the code officer has been resolved.

·         Fire alarm system passed inspection, but the sprinkler system needs accelerator parts.

 

This item was for information and discussion only; no formal action was requested at this time.    

 

E.        Drug and Alcohol Policy – Zero Tolerance – Non-Safety Sensitive Employees

Liz Pierce referenced the zero tolerance drug and alcohol policy for non-safety sensitive employees.  Chairman Spychalski entertained a motion to adopt the policy.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.  

 

IV.       NEW BUSINESS

 

A.        Policy Update – Personal Electronic Devices  

            Liz Pierce referenced the personal electronic device policy for non-represented employees, and the personal electronic device policy for represented employees. 

 

            Following discussion, Chairman Spychalski entertained a motion to adopt the personal electronic device policy for non-represented employees, with suggested edits. Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously. 

 

            Chairman Spychalski entertained a motion to adopt the personal electronic device policy for represented employees, with suggested edits.  Wendy Pardee moved and Richard Kipp seconded.  The motion carried unanimously. 

 

B.        Policy Update – Public Comment Regarding Major Service Reductions and Fare Increases.

            Eric Bernier referenced the accompanying documents: public input process evaluation, new community engagement plan, existing policy on public comment regarding major service reductions and fare increases, which the board had adopted on April 28, 1997, and a proposed revised policy.  Eric stated that the suggested revisions include:

·       Changing the name to Public Hearing policy;

·       Changing the sentence that reads “or 10% or more of the number of daily trips on a particular route,” to “25% or more of the number of daily trips serving a particular area.”

·       Updating the manner in which public hearings are advertised and comments processed.

           

            Following discussion, Chairman Spychalski entertained a motion to adopt the revised public hearing policy, with the request that the staff review the impact of a 25% reduction in service in  several areas. Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.            

 

C.        Contract – Gasoline

            Jaime Miller reported that five companies registered for an Invitation for Bid for gasoline, and responses were received from Nittany Oil and RKA Petroleum Company, with the Nittany bid determined to be non-responsive due to errors and omission on forms related to federal clauses. 

            RKA Petroleum Company bid a mark-up price of $0.2815 per gallon to be added to the daily average rack rate for Altoona.

 

            Following discussion, Chairman Spychalski entertained a motion to authorize the general manager to execute a one-year contract with RKA Petroleum Company for the purchase and delivery of gasoline from August 1, 2016 through July 30, 2017 at a mark-up price of $0.2815 per gallon.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

VII.     OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva referenced her recent update which had been provided to the board.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski made no report.

 

At 5:10 p.m., Chairman Spychalski declared a recess of the regular meeting in order to conduct the Public

Hearing on proposed service reductions on the VN Route.

 

At 5:16 p.m., Chairman Spychalski reconvened the meeting.

 

VIII.    EXECUTIVE SESSION

                        Chairman Spychalski recessed the meeting for an executive session to discuss contract matters.  

 

                        Following the executive session, Chairman Spychalski reconvened the meeting, during which the following actions were taken:

 

                        Chairman Spychalski entertained a motion to authorize the general manager, with advice from legal counsel, to negotiate and enter into a Change Order with Lobar, Inc., to resolve any and all issues with respect to caisson depth and time for performance.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously. 

 

                        Chairman Spychalski entertained a motion to request that the general manager contact PennDOT regarding concerns and questions the board has as Trillium moves forward with its construction plans for the CNG-P3 project in August.  Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

VIII.    ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 6:15 p.m.

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date