REGULAR BOARD MEETING MINUTES
January 25, 2016
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Louwana Oliva, General Manager
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Operations
Kimberly Fragola, Director of Finance
Liz Pierce, Director of Human Resources and Compliance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner
Dave Lomison, Director, Centre Country Office of Transportation
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:09 p.m.
II. ADMINISTRATIVE ACTIONS
A. CATA Bylaws – Review and Revision
The board had submitted written suggestions for revisions to the CATA bylaws, which were then reviewed and a consensus reached on each suggestion at a board work session, that had been held beginning at 3:15 p.m. just prior to this regular meeting.
Chairman Spychalski entertained a motion for the board to approve the following draft revisions to the CATA bylaws contingent upon review by authority legal counsel. Joe David moved and Richard Kipp seconded. The motion carried unanimously.
Bylaws Revisions 1-25-16
Section 2: deleted “and the year of its incorporation - two existing seals do not contain the year of incorporation.
Section 2: added an asterisk after the title “Officers” and the following footnote at the bottom of the section: *The titles “Chairwoman” and “Chairperson” are permissible alternatives for use at the discretion of the office holder.
Section 2: Replaced the second and third sentences with: "The Chairman and Vice Chairman shall be elected from the members of the Board of the Authority. The Secretary and the Treasurer may be appointed from the managerial staff of the Authority and shall not be voting members of the Authority."
Section 3: deleted the terms “Assistant Secretary” and “Assistant Treasurer”, deleted “or until their terms as Board members shall expire, whichever comes first” and added “or appointed”.
Section 4: deleted “Assistant Secretary”.
Section 7: deleted entire section.
Section 8: renumbered this section as Section 7, deleted the second sentence, and revised the third sentence to read as follows: "The Treasurer shall insure that (1) all disbursements of funds shall be made in compliance with standards and processes for internal control approved by the Board, (2) regular and accurate books of records and accounts showing the receipt and expenditures are kept, and (3) reports of transactions and financial performance and condition of the Authority are made to the Board of the Authority at its regular monthly meeting, or more frequently when requested.
Section 9: deleted entire section.
Section 11: deleted “Assistant General Manager” and added “General Manager’s designee”
Sections 10, 11, and 12 were renumbered to coincide with deletion of section 9.
Section 2: the word “board” was added between all occurrences of the words “special meeting” and deleted the words “and shall be considered special meetings” at the end of the fourth sentence.
Section 3:At all meetings of the Board of the Authority, a majority of the Board present shall constitute a quorum for the purpose of transacting business provided, however, that a smaller number may meet and adjourn to some other time or until a quorum is present. Added – With the exception of actions to amend these Bylaws, as specified in Article V, Seciton1, the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the Board. For purposes of quorum and transaction of business in this section, “present” shall include all or any member of the Board –replaced “which with who”- can hear and participate in a meeting through a telephone conference call, which telephonic connection must be for the length of the entire meeting and must allow all persons present in the meeting room to hear any comments made by members participating by telephone.
Section 1: deleted the apostrophe after the word “days’ ”.
B. Election of Officers
In accordance with
the authority’s bylaws, the election of officers is to occur annually at the
first regularly scheduled meeting of the new calendar year. Tammy Gentzel nominated John Spychalski as chairman
and Joe Davidson as vice-chairman; Richard Kipp seconded the nomination. Joe
Davidson nominated Louwana Oliva as secretary and Kimberly Fragola as treasurer;
Richard Kipp seconded the nomination.
Joe Davidson moved to close the nominations and elect the slate of
officers as nominated. Richard Kipp
seconded. The motion carried
C. Adoption of 2016 Meeting Dates and Locations
Chairman Spychalski entertained a motion to adopt the following 2016 board meeting dates, with meetings to begin at 4:00 p.m. and held in room 241 of the State College Borough Building, with the exception of February 22, which will be held in the third floor council chambers and to authorize the publication of the schedule, time and locations. Wendy Pardee moved and Richard Kipp seconded. The motion carried unanimously.
D. CCMPO Technical and Coordinating Committee Representatives – 2016/17
Tammy Gentzel moved to designate the following as CATA’s CCMPO Technical and Coordinating Committee Representatives for 2016/17; Wendy Pardee seconded.
The motion carried unanimously.
Coordinating Committee Representative: John Spychalski
Coordinating Committee Alternate Representative: Joe Davidson
Technical Committee Representative: Louwana Oliva
Technical Committee Alternate Representative: Ryan Harshbarger
E. FY 2016/17 Budget Timetable and 2016 Public Hearing
Chairman Spychalski entertained a motion to approve the FY 2016/17 budget timetable as presented or subsequently revised, including the setting of a public hearing for 5:00 p.m., Monday, February 22, 2016 in the State College Borough council chambers. Joe Davidson moved and Tammy Gentzel seconded. The motion carried unanimously.
III. PUBLIC COMMENT
There was no public comment.
CATA’s new Director of Human Resources and Compliance, Liz Pierce, was introduced to the board.
V. OLD BUSINESS
A. Approval of Minutes of December 14, 2015 Regular Board Meeting
Chairman Spychalski entertained a motion
to approve the December 14, 2015 regular board meeting minutes. Tammy Gentzel
moved and Richard Kipp seconded. The motion carried unanimously.
B. Receipt of December 2015 Finance Report
Kimberly Fragola referenced the finance report and noted that the line of credit would be completely paid off by the end of the second quarter of 2016, and that paperwork will be filed for receipt of the retroactive reauthorization of the CNG tax credit of $350,000 for 2015 and then 2016, and those funds applied to CATA’s reserve. At the request of Joe Davidson, the staff will provide information on CNG fuel use by other entities, which had been fueling at CATA’s facility.
Following discussion, Chairman Spychalski entertained a motion to receive the December 2015 finance report. Tammy Gentzel moved and Joe Davidson seconded. The motion carried unanimously.
C. Receipt of December 2015 Performance Reports
Ryan Harshbarger referenced his cover memo and provided a detailed analysis of the decline in LOOP service ridership since 2012; he found no relationship to weather, but believes that the introduction of the express service has caused people to migrate from driving their cars to campus commuter lots to taking the bus directly from shops near their residence, and to taking multiple trips to and from campus. At the request of Richard Kipp, the staff will provide information on the decline in B Route ridership by time of day.
Following discussion, Chairman Spychalski entertained a motion to receive the December 2015 performance reports. Tammy Gentzel moved and Joe Davidson seconded. The motion carried unanimously.
D. Facility Expansion Update
Louwana Oliva referenced her memo. This item was for information and discussion only; no formal action was requested at this time.
E. Exercise Options on Existing Vanpool Van Contract
Jaime Miller reported that CATA had received PennDOT approval for 100 percent funding of $350,000 to purchase ten vanpool vans – two for fleet expansion and eight replacements; the existing contract with Lake Chevrolet contains options for up to 20 additional vans at the then current market price of $31,769, or at a cost not to exceed five percent of the original bid price of $30,819, whichever is less. Jaime went on to report that a five percent increase would be $32,359, and that the vans would therefore be under contract to purchase at the current market price of $31,769 or only $950 more per van than the original purchase price. The staff has asked PennDOT to approve the purchase of an eleventh van.
Following discussion, Chairman Spychalski entertained a motion to authorize the general manager to exercise the options on the existing contract with Lake Chevrolet for the purchase of additional multi-passenger vans at a cost not to exceed $350,000. Joe Davidson moved and Tammy Gentzel seconded. The motion carried unanimously.
F. Service Vehicle Purchase
Jaime Miller reported that CATA had received PennDOT grant approval of up to $300,000 for the purchase of ten service vehicles – four for fleet expansion and six replacements. The staff recommendation is to purchase nine gasoline powered Ford Focus and one Ford Fusion hybrid vehicle as a trial, in lieu of the previously purchased CNG powered Honda Civics which are no longer being produced.
Jaime went on to report that special pricing is available through the commonwealth’s cooperative purchasing program (COSTARS) approved vendor Lake Ford, at a per vehicle cost of $16,677 and $23,647 respectively.
Kimberly Fragola reported that the number of vehicles the staff had applied to PennDOT for purchase approval had been based on the vehicles that met the mileage and useful life requirements for disposition, as well as the bureau’s preference that the service vehicle fleet not be expanded. Kimberly further reported that staff would approach the bureau for guidance on how the remaining grant funding may be utilized.
Following discussion, Chairman Spychalski entertained a motion to authorize the purchase of ten service vehicles through the commonwealth’s COSTARS cooperative purchasing program, at a total cost not to exceed $300,000. Tammy Gentzel moved and Wendy Pardee seconded. The motion carried unanimously.
G. North Central Regionalization Study – Ad Hoc Committee Report
Louwana Oliva reported that comments by the CATA board ad hoc committee on the North Central Pennsylvania Transit Regionalization Stakeholder Power Point slides and a cover letter would be provided to PennDOT. Dave Lomison, Director of the Centre County Office of Transportation, reported that the same would be done on behalf of the county. Greg Kausch reported that comments from both groups would be compared for common ground. The board expressed consensus on the ad hoc committee responses to the Regionalization PowerPoint.
This item was for information and discussion only; no formal board action was requested at this time.
VI. NEW BUSINESS
A. Supplemental Transit Planning Funds – Potential Project Concepts
Greg Kausch reported that the Centre County Metropolitan Planning Organization (CCMPO) prepares and adopts a unified planning work program (UPWP) that is required every two years and outlines all transportation planning activity to be completed during a two-year period. Greg went on to explain that as part of the UPWP process, supplemental transit planning funds are often made available, which provide for the completion of a planning project that would otherwise not be financially feasible to undertake.
Greg Kausch further reported that in relation to the five focus areas of the recently adopted CATA Strategic Plan Update 2016/26 potential concepts being submitted for consideration include:
· Articulated bus utilization
· Electronic pubic information technology
· “First mile” and ‘last mile” considerations
· Service models for areas of low population density
This item was for information and discussion only; no formal board action was requested at this time.
VII. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva referenced her written report and called the board’s attention to information she had provided on an error in ADA miles reporting back in 2012/13, which resulted in an overpayment in state operating funds. As a result a repayment - including 25% interest - of $11,406 will be deducted from this year’s section 1513 funds. Louwana went on to report on times she will be out of the office next week and in the month of March.
B. Information Services Report
Chairman Spychalski and Eric Bernier referenced a written report which had been provided.
C. Chairman’s Report
Chairman Spychalski had nothing more to report.
Chairman Spychalski adjourned the meeting at 5:47 p.m.
IX. EXECUTIVE SESSION
The board reconvened in executive session to discuss vendor contract matters.
Louwana S. Oliva, Secretary Date