CENTRE AREA TRANSPORTATION AUTHORITY  

REGULAR BOARD MEETING

MINUTES

  print version

April 27, 2015

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Borough Council Chambers, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel                                  

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Kimberly Fragola, Director of Finance

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

 

OTHERS PRESENT:                         Greg Kausch, CCRPA Senior Transportation Planner;

CATA Information Services staff members: Nancy Baker, Emily Garner,

Donny Lynch, Kelly Saylor and Jackie Sheader;

Annie Harris, and Clark Meachem, State College residents (arrived after public comment period had taken place)

 

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        PUBLIC COMMENT

There was no public comment at this time.

 

III.       INTRODUCTION

CATA Information Services staff members Nancy Baker, Emily Garner, Donny Lynch, Kelly Saylor and Jackie Sheader, were introduced to the board and a brief overview of their current job responsibilities was provided. 

 

IV.       OLD BUSINESS

 

A.        Approval of Minutes of March 30, 2015 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the March 30, 2015 regular board meeting minutes.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

   

B.        Approval of Minutes of March 31, 2015 Strategic Plan Work Session 

Chairman Spychalski entertained a motion to approve the minutes of the March 31, 2015 strategic plan update work session. Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Receipt of March 2015 Finance Report

Kimberly Fragola referenced the finance report and commented that at 75% through the budget year, we are at 70% of the budget.  Chairman Spychalski entertained a motion to receive the March 2015 finance report.  Tom Kurtz moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Receipt of March 2015 Performance Reports

Ryan Harshbarger referenced his cover memo and the cost recovery model accuracy he had included.  Ryan further reported that one vanpool group had disbanded due to the lack of riders. Tammy Gentzel requested that staff look into and provide feedback to the board on the year-to date decline in ridership on CATARIDE.  Joe Davidson requested that the three routes with the most and least utilization of the OnePass be identified and that information be provided to the board, in consideration of the potential for more marketing.

 

Chairman Spychalski entertained a motion to receive the March 2015 performance reports. Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously.

 

E.        Facility Expansion Update

                        Louwana Oliva reported that:

·       The administration building has been torn down.

·       Core sample drilling will begin this week.

·       Ed Roethlein, project manager for CDM Smith, has taken a position elsewhere; project

architect Lynn Fulton, will take over the lead on the project, and Greg McDowell, who has experience with construction phasing, will provide back-up.

·       Gannett Fleming is analyzing the project’s original schedule.

·       Staff continues to touch base with PennDOT regarding the letter which the board had requested to confirm funding and that has still not been received.

·      The building permit for the administrative and maintenance building portion of the project is in process.

 

This item was for information and discussion only; no formal action was requested at this time.

 

F.         Strategic Plan Update

Greg Kausch provided a status report on the strategic plan and the following key board milestones left in the project. 

·         May 7 - Board Decision Lens validation session, and presentation of Chapter 8 (Institutional and Regulatory Environment)

·         May 15 - Board comments due on Chapter 8 (Institutional and Regulatory Environment)

·         May 29 - Chapter 9 (Recommendations) distributed to board

·         June 1 - Strategic Actions (as part of Chapter 9 - Recommendations) discussed and approved by board

·         June 26 - Final DRAFT Strategic Plan distributed to board members

·         June 29 - Tentative board approval of strategic plan

·         July 1 and onward - Public involvement process, for future discussion and approval by board

This item was for information and discussion only; no formal action was requested at this time.    

 

G.        FY 2015/16 Draft Budget

Kimberly Fragola reported that the local match shares budget support document has been reviewed by the COG Finance Committee, and will be presented to the General Forum, followed by meetings of individual municipal governing bodies over the coming weeks.  Comments from those meetings will be considered by the COG Finance Committee, and that group’s

recommendation will then be considered by the COG General Forum.  Kimberly further reported that each municipality is then required to adopt a resolution committing to their respective local match share. 

Louwana Oliva reported that the local match hares budget support document and a cover memo explaining the impact of the 3% increase had been provided to the non-member municipalities of Bellefonte, Spring and Benner Township and that she will follow-up by phone.

 

This item was for information and discussion only; no formal action was requested at this time.

 

V.        NEW BUSINESS

 

A.        Supplemental Transit Planning Funds Study – Change in Scope

Louwana Oliva reported that during the staff’s January presentation to PennDOT on five- year projects, the plan to use supplemental planning funds to prepare a financial plan for fleet replacement for the Center County Office of Transportation (CCOT), as well as to examine other potential funding methods for CATA fleet vehicle replacement had been declined by Laverne Collins of the PennDOT Bureau, at that time. The study had originally been approved through PennDOT’s Planning Division.  Louwana went on to report that staff is now proposing that those funds be used to further study coordination efforts between the two agencies. Greg Kausch reported that if a change in scope is approved, $37,500 in supplemental planning funding would be available to update the 2010 study.

           

Chairman Spychalski entertained a motion to approve the conducting of a study, funded by the supplemental transit planning program, to focus on coordination efforts between the Centre County Office of Transportation and CATA, not to exceed $37,500.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

 

B.        Contract Award for Audit Services for FY 2014/15

Kimberly Fragola reported that CATA had participated in a joint Request for Proposals for Audit Services with Capital Area Transit, Lebanon Transit, and Rabbit Transit, with proposals received form Baker Tilly, Maher Duessel, Reinsel Kuntz Lesher, and SB & Company.  Kimberly went on to report that the proposal from Reinsel Kuntz Lesher (RKL) was rated highest by both the joint evaluation committee and by CATA’s individual evaluators; RKL’s proposal included audit services for FY 2014/15 and FY 2015/16 at $21,750 each, as well as the option for CATA to extend the contract annually for up to three additional years.  

   

Chairman Spychalski entertained a motion to authorize the general manager to execute a contract with Reinsel Kuntz Lesher, for FY 2014/15 and FY 2015/16 audit service at a price not to exceed $21,750 per year.  Joe Davidson moved and Tom Kurtz seconded.  The motion carried unanimously.

 

C.        Contract Award for Bus Advertising Sales

            Eric Bernier referenced a memo from Jackie Sheader which stated that with the current contract with OnCampus Advertising expiring on June 30, 2015, a Request for Proposals (RFP) had been released.  The RFP included the addition of eight more buses, for a total of 12, to be available for full bus wrap advertising, per the board’s approval earlier this spring.       

 

Jackie Sheader’s memo stated that two responsive proposals had been received, from OnCampus Advertising and Gateway Outdoor Advertising.  However, OnCampus Advertising was deemed by the evaluation team to be not responsible based on experience during previous contracts with this company. The proposal evaluation team agrees that the proposal submitted by Gateway Outdoor Advertising is responsive to the solicitation, and that the firm is a responsible one.   

 

Under Gateway’s proposal, CATA could expect the following estimated revenue for the next two years:

            Percentage Revenue Share:             55%

Monthly Guarantee:                         $9,000 ($108,000 annually)

 

CATA will receive 55% of all revenues coming from the sale of advertising, or a guaranteed $108,000 for the year, whichever is greater.

 

Chairman Spychalski entertained a motion to authorize the general manager to award a contract for the sales and maintenance of interior and exterior bus advertising to Gateway Outdoor Advertising, for the two-year period from July 1, 2015, through June 30, 2017, including three, one-year renewal options in 2017, 2018 and 2019.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.               

 

D.        Resolution Certifying Local Match

            Kimberly Fragola provided a resolution to certify the local match for CATA’s FY 2015/16 state operating assistance grant, which is required as part of CATA’s grant application and reported that the amount shown is the minimum required to match CATA’s state grant, not the total shown in the budget.

 

            Chairman Spychalski entertained a motion to adopt the resolution, which certifies the local match for CATA’s FY 2015/16 state operating grant.  Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

At this point in the meeting, Chairman Spychalski permitted Ms. Annie Harris, who had not been present during the formal public comment portion of the meeting, to address the board.  Ms. Harris expressed a number of complaints and confirmed that the comments she made at this meeting had been previously submitted in writing to CATA. 

 

VI.       OTHER BUSINESS

 

A.         General Manager’s Report

Louwana Oliva:

 

·         Provided the board with information on activity at the federal level on transportation funding

re-authorizing legislation.

·         Reported that CATA’s contract with Penn State is due to expire and meetings with the university will begin.

 

B.         Information Services Report 

 Eric Bernier referenced his written report, and provided samples of CATA’s new senior fare free transit mag stripe identification cards.    

 

VII.     ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 5:40 p.m.

 

VIII.    EXECUTIVE SESSION     

            The board reconvened in executive session to discuss personnel matters.

 

 

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date