CENTRE AREA TRANSPORTATION AUTHORITY

 REGULAR BOARD MEETING MINUTEs
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July 27, 2015

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Borough Council Chambers, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:†††† John Spychalski, Chairman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Joe Davidson, Vice-Chairman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Richard Kipp, Treasurer

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Tom Kurtz

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Tammy Gentzel

 

STAFF PRESENT:†††††††††††††††††††††††††††† Louwana Oliva, General Manager

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Eric Bernier, Director of Information Services

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Kimberly Fragola, Director of Finance

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Ryan Harshbarger, Director of Operations

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jaime Miller, Procurement Specialist

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Marsha Kyper, Executive Assistant/Board Liaison

†††††††††††††††††††††††††††††††††††††††††††††††

OTHERS PRESENT:†††††††††††††††††††††††† Greg Kausch, CCRPA Senior Transportation Planner

†††††††††††

I.††††††††† CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.††††††† PUBLIC COMMENT

There was no public comment.

 

III.†††††† OLD BUSINESS

 

A.††††† Approval of Minutes of June 29, 2015 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the June 29, 2015 regular board meeting minutes as corrected. Tammy Gentzel moved and Joe Davidson seconded.The motion carried unanimously.

 

B.††††††† ††††††††††† Approval of Minutes of July 13, 2015 Work Session

Chairman Spychalski entertained a motion to approve the July 13, 2015 work session minutes. Tammy Gentzel moved and Richard Kipp seconded.The motion carried unanimously.

 

C.††††††† Receipt of June 2015 Finance Report

Kimberly Fragola referenced the written report and commented that:

         The report reflects unaudited year end numbers

         At the end of the fiscal year, the new capital reserve account held almost $71,000

         The income statements now include the percent of the adopted budget

         All three modes of service were under budget for the fiscal year, which we ended at 91.10% of budget.

         Compared to last year spending increased by 1.21%

 

Chairman Spychalski entertained a motion to receive the June 2015 Finance Report.Tom Kurtz moved and Joe Davidson seconded.The motion carried unanimously.

 

C.†††† †† Receipt of June 2015 Performance Report

Ryan Harshbarger referenced his cover memo and report; and Eric Bernier referenced his memo regarding the new Youth Pass program.

 

Chairman Spychalski entertained a motion to receive the June 2015 performance report. Richard Kipp moved and Tom Kurtz seconded.The motion carried unanimously.

 

D.††††† Facility Expansion Update

††††††††††††††††††††††††† Louwana Oliva referenced her written report and reported that:

         Gannett Fleming is working with the contractor on rephasing in order to catch up over the duration of the entire project; all permitting has been received so that any phase can now be worked on.

         The budget for work by CDM Smith has been exhausted and that the firm is preparing a proposal on additional costs going forward, which will be brought to the board for consideration.

 

This item was for information and discussion only; no formal action was requested at this time.††

 

E.††††††† Strategic Plan Update

Greg Kausch referenced the revised version of chapter 9 and suggestions from the external project management team.The board reached consensus on those suggestions.

 

Chairman Spychalski entertained a motion to authorize the staff to distribute the draft strategic plan document for public comment.Tom Kurtz moved and Richard Kipp seconded.The motion carried unanimously.

 

F.††††††† Title VI Program Update

†††††††††† Greg Kausch referenced the updated Title VI Program document.Chairman Spychalski entertained a motion to approve the update for submission to the FTA as corrected.Tom Kurtz moved and Joe Davidson seconded.The motion carried unanimously.

††††††††††

VI.†††††† NEW BUSINESS

 

A.     †† Contract Award for Gasoline

††††††††††† Jaime Miller reported that an Invitation for Bid for weekly and possibly biweekly delivery of regular 87 octane gasoline to CATAís two 1,000 gallon tanks used to fuel paratransit vans and service vehicles for a one-year period from August 1, 2015 through July 31, 2016 had been issued. Five companies expressed interest, only two officially registered for this procurement and only one bid was received from Nittany Oil Company at a mark-up rate of $0.24 per gallon. The companies that did not bid reported issues with delivery.

 

††††††††††† Chairman Spychalski entertained a motion to authorize the general manager to execute a one-year contract with Nittany Oil Company for the purchase and delivery of regular 87 octane gasoline for the period of August 1, 2015 through July 31, 2016 at a mark-up rate of $0.24 per gallon.Tom Kurtz moved and Joe Davidson seconded.The motion carried unanimously.

 

B.††††††† Shared Ride Fare Structure

††††††††††† Ryan Harshbarger reported that the implementation of Ecolane scheduling software for CATARIDE includes a mileage-based shared ride fare structure required by PennDOT, for which CATAís policy requires that a public meeting be held to receive comment on the proposed increase in co-pay for trips beyond 4.99 miles in distance.

 

††††††††††† Chairman Spychalski entertained a motion to authorize the staff to schedule a public hearing to receive comment on the proposed fare structure, and increase in copay for CATARIDE shared ride service. Tom Kurtz moved and Joe Davidson seconded.The motion carried unanimously.

 

VII.†††† OTHER BUSINESS

†††††††††††

A.††††††† General Managerís Report

††††††††††† Louwana Oliva reported that:

 

         Over 40 people attended the public input open house regarding service cuts on the XB and XG routes.

         Ryan Harshbarger will be participating in the Leadership Centre County program.

†††††††††††

††††††††††† Ryan Harshbarger reported that the preliminary results of the FTA lift and ramp review were very positive.

 

B.††††††† Information Services Report

Chairman Spychalski and Eric Bernier referenced the written report which had been provided.

 

C.††††††† Chairmanís Report

††††††††††† Chairman Spychalski reported that he had attended the APTA Transit Board Member seminar and also moderated a session.

†††††††††††

VIII.††† ADJOURNMENT

††††††††††† Chairman Spychalski adjourned the meeting at 5:38 p.m.

 

 

______________________________††††††††††† ______________________________

Louwana S. Oliva, Secretary††††††††††††††††††††††††† Date