CENTRE AREA TRANSPORTATION AUTHORITY

 

REGULAR BOARD MEETING

MINUTES

  print version

October 26, 2015

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Kimberly Fragola, Director of Finance

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Greg Kausch, CCRPA Senior Transportation Planner;

                                                            Joe Soloski, CATA Financial Analyst

Cindy Zerbe, CATA ADA/Paratransit Manager;

Ashley Kuhn, CATA Accounting Clerk;

Mark Zettlemoyer, Reinsel Kuntz Lesher Accounting Firm

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:06 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       INTRODUCTION

CATA ADA/Paratransit Manager, Cindy Zerbe and Accounting Clerk, Ashley Kuhn were introduced to the board.

  

IV.       OLD BUSINESS

 

A.        Approval of Minutes of September 28, 2015 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the September 28, 2015 regular board meeting minutes. Tammy Gentzel moved and Tom Kurtz seconded.  The motion carried unanimously.

 

B.        Receipt of September 2015 Finance Report

Kimberly Fragola referenced the September 2015 Finance Report.  Following discussion, Chairman Spychalski entertained a motion to receive the September 2015 finance report.  Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.

 

C.        Receipt of September 2015 Performance Reports

Ryan Harshbarger referenced his cover memo and reported that CATABUS ridership is down 8.4% compared to September 2014; we moved 78,311 fewer riders this September, 73,455 can be contributed to campus service; the reduction in passengers and an increased cost per mile have resulted in an increase in cost per passenger from $1.48 to $2.06; Terri Quici continues to try to fill two available CATACOMMUTE vans; CATARIDE ridership continues to trend behind FY 2014/15.

 

Chairman Spychalski entertained a motion to receive the September 2015 performance reports.  Tammy Gentzel moved and Richard Kipp seconded.  The motion carried unanimously.

 

D.        Facility Expansion Update

                          Louwana Oliva referenced her memo and reported that a new CDM Smith staff member who  has been involved in the project has been assigned to replace Lynn Fulton who is leaving the firm, and provided information on bolt hole size issue, which is being addressed.

 

This item was for information and discussion only; no formal action was requested at this time.    

 

E.        Strategic Plan Update

Greg Kausch provided information on the Strategic Plan Update public comment period, conducted through October 8, 2015 and provided a draft comment period summary report. The board was asked to provide a critique by Friday, October 30 on the draft responses to input received during the public comment period, so that appropriate changes can be made to the strategic plan text in advance of tentative adoption at the November 2015 regular board meeting.

 

V.        NEW BUSINESS

 

A.        Receipt of the FY 2014/15 Audited Financial Statements

            Mark Zettlemoyer, of Reinsel Kuntz Lesher (RKL), the authority’s auditing firm, provided hard copies of the audit documents and a verbal overview of the results and stated that it was a clean audit.   

 

            Chairman Spychalski entertained a motion to receive the FY 2014/15 Financial Statements, Report to the Board and Single Audit Report.  Joe Davidson moved and Richard Kipp seconded.   The motion carried unanimously.             

 

B.        FTA Lift Review

            Ryan Harshbarger reported that the FTA had conducted a Fixed Route Bus Accessibility, Equipment, Maintenance, Reliability, and Use Review from June 29 – July 1, 2015; three minor deficiencies related to signage in Eldorado and New Flyer buses and kneeling mechanisms on several Eldorado buses, which caused the slope of the ramp to exceed the maximum ratio of 1:4 when deployed, were reported and immediately addressed; in response to two advisory comments funding to purchase a scooter to have available for training new operators instead of waiting until one is rented for annual training is being considered, and pre-trip ramp deployment can now be monitored through a CAD/AVL system feature.

 

            This item was for information and discussion only; no formal board action was requested.

 

 

C.        Facility Expansion Change Orders

            Louwana Oliva referenced her memo regarding Facility Expansion change orders. Following discussion, Chairman Spychalski entertained a motion to authorize a change order for the purchase and installation of a Radio Frequency Identification (RFID) sensor system on the buses for security gate operation at a cost not to exceed $10,000.  Joe Davidson moved and Tom Kurtz seconded.  The motion passed unanimously.

 

D.        FY 2016/17 Budget – Miller Formula

            Louwana Oliva referenced her memo. Following discussion Chairman Spychalski entertained a motion to approve the use of the current fiscal year’s miles and productivity measures to generate the next fiscal year’s Miller formula local match shares so that notification can be provided during the municipal budget planning process.  Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

Richard Kipp was excused from the meeting at 5:35 p.m.

 

E.        Resolution – PennDOT Engineering and Construction Management System (ECMS)

            Greg Kausch described the need to register CATA with PennDOT’s Engineering and Construction Management System (ECMS) in order to draw down the $50,000 Transportation Alternatives Program (TAP) grant funds provided for the solar lighting project to improve stop lighting and safety.  The board consensus was that they need to review a copy of the agreement in order to adopt the resolution, and that this item should be placed on the agenda for the November 19 board work session. Chairman Spychalski had entertained a motion to adopt the resolution; Tammy Gentzel and Joe Davidson withdrew their motion to adopt the resolution.

 

OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva referenced her written report.  Following discussion, the board consensus what that a firm should be engaged to help conduct a search for a Director of Human Resources and Compliance.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski expressed his gratitude for having been nominated for and receiving the 2015 APTA Outstanding Public Transportation Board Member.

           

VIII.    ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 6:25 p.m.

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date