CENTRE AREA TRANSPORTATION AUTHORITY

 REGULAR BOARD MEETING MINUTES

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June 29, 2015

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Borough Council Chambers, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Eric Bernier, Director of Information Services

                                                            Ryan Harshbarger, Director of Operations

                                                            Joe Soloski, Financial Analyst

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Greg Kausch, CCRPA Senior Transportation Planner;

CATA Transportation Department staff members: Jen Bellis, Steve Campbell, Dustin Clark, Javier Cordero, Tim Gerasenko, Sean Howard, Chris Jordan, Mark Kutzer, Stephanie Martinez, Joe Parmenter, Bob Reska, Justin Schmidt, Terri Quici;

Jolley Harris, Bellefonte Borough resident  

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:03 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

            Chairman Spychalski announced that an executive session had been held on June 2, 2015 to discuss personnel matters.

 

III.       PUBLIC COMMENT

There was no public comment.

 

Tammy Gentzel arrived at 4:10 p.m.

IV.       INTRODUCTION

CATA Transportation Department staff members listed above were introduced to the board; each provided a brief history of their time at CATA. It was noted that department members Jim Ewing, Derek Sherman and Rick McClellan were unable to attend the meeting. 

  

Richard Kipp arrived at 4:18 p.m.

 

V.        OLD BUSINESS

 

A.        Approval of Minutes of June 1, 2015 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the June 1, 2015 regular board meeting minutes. Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

B.                    Receipt of May 2015 Finance Report

Joe Soloski referenced the finance report and commented that:

·         The decline on the solvency ratio graphs is due to accounts payable taking a jump in May for a $750,000 payment to facility expansion contractor Lobar; such activity will continue to affect the graphs throughout the expansion project.

 

·         At 91% through the fund year we are at 85% of the budget.

 

Chairman Spychalski entertained a motion to receive the May 2015 Finance Report.  Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Receipt of May 2015 Performance Reports

Ryan Harshbarger referenced his cover memo and reported that CATABUS ridership is down 4.6% over May 2014 with one less weekday of service in 2015; on-time performance was the best it has been all year at 81.3% of stops serviced on time and only 5.1% of stops serviced ahead of schedule; due to additional training and time invested by maintenance staff the APC counts are now at 95% accuracy as advertised by the manufacturer; CATACOMMUTE vanpool groups have dropped to 43, and Terri is working to fill the two vacant vans; CATARIDE ridership continues to trend behind FY 2014/15.

 

Chairman Spychalski entertained a motion to receive the May 2015 performance reports.  Richard Kipp moved and Tammy Gentzel seconded.  The motion carried unanimously.

 

D.        Facility Expansion Update

                          Louwana Oliva reported that:

·         Meetings continue to take place concerning the overall project schedule, and a recovery schedule due to the project being behind.

·         Steel should be appearing above ground by mid-August.

·         The electrical contractor successfully repositioned the Verizon and Comcast lines that were in direct conflict with one of the parking structure caissons.

 

This item was for information and discussion only; no formal action was requested at this time.    

 

E.        Strategic Plan Update – Public Involvement

Greg Kausch provided a progress report and stated that the staff plans to ask for authorization of the board at the July 27 meeting to present the document for public comment as outlined in his accompanying memo for the proposed period of August 15 through September 25, 2015, including an on-line comment mechanism; the plan is scheduled for adoption at the November board meeting. Tom Kurtz suggested that as part of the public comment plan hard copy of the plan also be provided to the nine municipalities served by CATA.  

 

This item was for information and discussion only; no formal action was requested at this time.

 

F.        Contract Extension – Paratransit Service

           Ryan Harshbarger stated that it is time for the board to decide whether to exercise the second of two contract year options at a cost of $22.17 per passenger for paratransit services with Ride Right, Inc, which staff believe operates the service well.

 

           Chairman Spychalski entertained a motion to approve the final one-year extension of CATA’s contract with Ride Right, Inc., for the period July 1, 2015 through June 30, 2016, at the per passenger rate of $22.17.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

G.        Contract Extension – Avail ITS System Maintenance and Support

           Eric Bernier reported that Avail Technologies has submitted a proposal to extend our ITS system maintenance and support contract, which will now include the base system, ITS system upgrades, hosting cost, and myAvail passenger information.  Eric went on to report that the staff recommends the contract be extended for a five-year period from June 1, 2015 through May 31, 2020 at a total cost of $688,498 to be paid as follows:

 

June 1, 2015 to May 31, 2016            $116,690

June 1, 2016 to May 31, 2017                        $129,728

June 1, 2017 to May 31, 2018                        $138,293

June 1, 2018 to May 31, 2019                        $146,252

June 1, 2019 to May 31, 2020                        $157,535

 

Eric further stated that the five-year contract with annual payments at the start of each plan year will result in a 10% discount or $76,500 savings over an annual contract.  Eric Bernier and Ryan Harshbarger confirmed that Avail does provide training.   

 

Chairman Spychalski entertained a motion to approve the extension of a contract with Avail Technologies for ITS maintenance and support for a five-year period from June 1, 2015 through May 31, 2020 with annual payments due at the beginning of each plan year not to exceed $116, 690 for 2015/16; $129,728 for 2016/17; $138,293 for 2017/18; $146,252 for 2018/19 and $157,535 for 2019/20.  Tom Kurtz moved and Richard Kipp seconded.  The motion carried unanimously.

 

H.        Local Match Share

Louwana Oliva referenced a letter from Bellefonte Borough in response to their increase in local match share for FY 2015/16, and her memo regarding the issue.  The board directed staff to send a letter to Bellefonte Borough requesting a meeting with borough council to go over the potential loss in state funding and obtain their input on two service cut options.

 

This item was for information and discussion only; no formal action was requested at this time.

 

VI.       NEW BUSINESS

 

A.        Adoption of FY 2015/16 Service Plan

            Eric Bernier referenced the document providing a list of the service changes from the adopted FY 2015/16 budget with revisions to that list noted in bold italics.

 

            Chairman Spychalski entertained a motion to adopt the planned service changes and direct the staff to finalize the details necessary to implement them effective with the start of fall semester 2015 on Saturday, August 22, 2015.  Tammy Gentzel moved and Joe Davidson seconded.  The motion carried unanimously.                

 

VII.     OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva referenced her written report.

 

B.        Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

C.        Chairman’s Report

            Chairman Spychalski reported that the board had completed its annual performance review of the general manager.

           

            Joe Davidson moved that the board approve the adjustment in compensation for the general manager for FY 2015/16 as specified in the letter to the general manager dated June 30, 2015.

            Richard Kipp seconded.  The motion carried unanimously.

 

VIII.    ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 6:25 p.m.

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date