CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

  print version

June 1, 2015

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Borough Council Chambers, 243 S. Allen Street

State College, PA 16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Tom Kurtz

                                                                                   

EXCUSED ABSENCE:                    Richard Kipp

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Louwana Oliva, General Manager

                                                            Ryan Harshbarger, Director of Operations

                                                            Kimberly Fragola, Director of Finance

                                                            Sylvia Rosa-Ortiz, Director of Human Resources and Compliance

                                                            Marsha Kyper, Executive Assistant/Board Liaison

                                               

OTHERS PRESENT:                         Greg Kausch, CCRPA Senior Transportation Planner;

CATA Finance staff members: Annette Beck, Becky Kellogg, Jaime Miller, Joe Soloski;

Barry Pearce, AFSCME District Council 83  

Bob Beck, CATA Bus Operator

           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        PUBLIC COMMENT

There was no public comment.

 

III.       INTRODUCTION

CATA Finance staff members Annette Beck, Becky Kellogg, Jaime Miller and Joe Soloski were introduced to the board; each provided an overview of their current job responsibilities.  Kimberly Fragola reported that part-time money counter, Rebecca Sherman, also a member of the finance staff was not in attendance.     

 

At 4:43 p.m. the board went into executive session to discuss personnel and contract matters, and reconvened for regular session at 5:20 p.m.

 

 

 

IV.       OLD BUSINESS

 

A.        Approval of Minutes of April 27, 2015 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the April 27, 2015 regular board meeting minutes, with the recommended changes.  Joe Davidson moved and Tom Kurtz seconded.  The motion carried unanimously.

 

B.                    Approval of Minutes of May 7, 2015 Board Work Session

            Chairman Spychalski entertained a motion to approve the minutes of the May 7, 2015 strategic plan work session.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Receipt of April 2015 Finance Report

Kimberly Fragola referenced the finance report and commented that:

·       The balance sheet shows that reserves have been started

·       The percent changes are projected year end versus adopted budget

·       We are still running under budget overall for the fiscal year

 

D.        Receipt of April 2015 Performance Reports

Ryan Harshbarger referenced his cover memo and reported that ridership for the fiscal year is not likely to exceed last year’s fiscal year ridership; there were 100,000 more rides taken through the apartment pass program and over 300,000 on the Ride for Five program; Terri Quici is working to get another vanpool group on the road.  Chairman Spychalski entertained a motion to receive the April 2015 performance reports.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

E.        Adoption of FY 2015/16 Budget

                        Kimberly Fragola referenced her memo, which outlined the changes to the budget since the                                  March 12, 2015 board work session. Chairman Spychalski entertained a motion to adopt the                                 CATA FY 2015/16 budget.  Joe Davidson moved and Tom Kurtz seconded.  The motion carried                                     unanimously.

 

F.        Facility Expansion Update

Louwana Oliva reported that:

·         Caissons are being poured, and that the contractor is dealing with cable and phone lines that are located where one of the caissons is to be installed.

·         Gannet Fleming continues to work with the general contractor to develop a recovery schedule for the first building project, which will impact the remainder of the project; and on issues with the electrical contractor.

·         Gannet Fleming and CDM Smith are in the process of responding to comments from the Centre Region Code office, in order to obtain building permits for Phase 1 and 3. 

·         Staff continues to work with PennDOT staff to obtain the funding letter that would permit us to apply for an infrastructure bank loan at a lower interest rate.

·         LED lighting has been added back into the project as a result of a dramatic drop in cost. 

 

This item was for information and discussion only; no formal action was requested at this time.    

 

G.        Strategic Plan Update

Louwana Oliva went over the revisions to the Strategic Plan Decision Lens Exercise, which the board had requested at the May 7, 2015 work session, and the revised project schedule. Tom Kurtz requested that succinct descriptive titles be developed for the top five categories. Tom provided the following example: “Our strategic plan is to grow thoughtfully, advance technologically, enhance the use of metrics, plan for succession and build reserves.”

It was agreed that since several board members were absent from today’s meeting, Marsha Kyper would poll the entire board via email regarding possible work session dates in mid-July.

 

This item was for information and discussion only; no formal action was requested at this time.

 

V.        NEW BUSINESS

 

A.        Employee Handbook

Sylvia Rosa-Ortiz reported that information previously contained in numerous locations including separate personnel and policy manuals has been updated, and combined into one document in order to simplify access.  Sylvia referenced the list provided in the agenda memo, of policies which have been previously approved by the board, and would, therefore, require a less detailed review by the board; and confirmed that the new document had been cross referenced with all of the old to be certain nothing has been dropped.

 

Consensus was that it would be necessary for the board to vote to repeal the previously approved documents, which the new handbook replaces, and that comments should be provided to Sylvia Rosa-Ortiz in advance of a mid-July work session. 

 

This item was for information and discussion only; no formal board action was requested at this time.

 

B.        CATARIDE Fare Structure

            Ryan Harshbarger reported that after having deployed the Ecolane scheduling software for CATARIDE in January, PennDOT had given its approval to delay until July 1 the implementation of the required mileage-based fare structure, in order to give CATA and the Centre County Office of Transportation an opportunity to further develop coordination to the point that a county-wide fare structure could be put into place.  Ryan went on to report that we are not at a point where such a fare structure can be implemented, but that the July deadline from PennDOT for implementation of a mileage-based fare structure remains unchanged. 

 

            Ryan Harshbarger further stated that a proposal which had been submitted to PennDOT for a mileage-based fare structure that would not increase the $3.00 senior shared ride fare, with CATA covering the difference, had been declined.  Ryan stated that he and Centre County Office of Transportation Director, Dave Lomison, will be approaching the Area Agency on Aging (AAA) about covering the gap in the co-pay, following the agency’s previous decline to cover the entire co-pay, which Dave had requested on CATA’s behalf.  Ryan concluded by stating that if the AAA declines to cover the gap in the co-pay CATA will be required to implement a senior shared ride fare increase, which will necessitate a public meeting and therefore, it is not likely that PennDOT’s July deadline will be met.    

 

            This item was for information and discussion only; no formal board action was requested at this time.

C.        Service Vehicles – Update

            Ryan Harshbarger reported that due to demand, we have not yet been able to remove any old sedans from the service fleet and as a result, staff is requesting permission to issue a request for bids, as required by the Federal Transportation Administration because federal capital money will be used, for two used CNG powered sedans.  

 

            Chairman Spychalski entertained a motion to approve the issuing of a request for bids for two used CNG powered sedans.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

D.        Labor Agreement

            Louwana Oliva reported that on Sunday, May 31, 2015 the membership of AFSCME local 1203 - B voted to ratify the agreement negotiated between the AFSCME and CATA negotiating teams and outlined in previous confidential memos provided to the board and discussed in executive session.

 

            Chairman Spychalski entertained a motion to ratify the new labor agreement as outlined in previous confidential memos and discussed in executive session, and to direct the staff to work with the union to implement the new provisions, with pay increases to be effective June 1, 2015.  Joe Davidson moved and Tom Kurtz seconded.  The motion carried unanimously.

 

Barry Pearce, AFSCME District Council 83, requested and was granted a point of privilege. Barry requested that the board consider making the contract effective May 18, rather than June 1.  Barry contended that the contract was negotiated in a compressed period of time, but still ratified within the required 180 day period prior to the expiration of the current collective bargaining agreement.   

 

            At the conclusion of Barry Pearce’s comments, he and bus operator Bob Beck voluntarily left the meeting room, and at the conclusion of discussion by the board were then invited to return.  Chairman Spychalski entertained a motion to reconsider the previous motion.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.

 

            Chairman Spychalski entertained a motion to ratify the new labor agreement as outlined in previous confidential memos and discussed in executive session, and to direct the staff to work with the union to implement the new provisions, with pay increases retroactive to May 18. Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously. 

 

VII.     OTHER BUSINESS

           

A.        General Manager’s Report

            Louwana Oliva reported that:

·                     Halfmoon Township had voted to approve its local match share, and Bellefonte             Borough and Spring Township had been provided with a good deal of ridership             information with which to make their decision at meetings being held this evening.

 

·                     PennDOT’s Bureau of Transportation has raised concerns about the plan to use             supplemental transit planning funds on an update of the Centre County Office of             Transportation and CATA Coordination study, because they have plans in mind;             CATA and CCOT would continue to work together on coordination efforts.

 

B.       Information Services Report

Chairman Spychalski referenced the written report which had been provided.

 

Chairman Spychalski expressed appreciation to staff for the Orion bus retirement event.     

 

VII.     ADJOURNMENT

            Chairman Spychalski adjourned the meeting at 6:20 p.m.

 

 

______________________________            ______________________________

Louwana S. Oliva, Secretary                          Date