CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES
November 23, 2015
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Louwana Oliva, General Manager
Ryan Harshbarger, Director of Operations
Kimberly Fragola, Director of Finance
Marsha Kyper, Executive Assistant/Board Liaison
Ashley Kuhn, Accounting Clerk
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner
Wendy Pardee, incoming board representative for Patton Township
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. PUBLIC COMMENT
There was no public comment.
Wendy Pardee, Ph.D., Patton Township’s newly appointed representative to the CATA Board of Directors, effective November 25, 2015 to complete the unexpired term of member Tom Kurtz, was introduced to the board.
V. OLD BUSINESS
A. Approval of Minutes of October 26, 2015 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the October 26, 2015 regular board meeting minutes. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
B. Approval of Minutes of November 19, 2015 Board Work Session.
Chairman Spychalski entertained a motion to approve the November 19, 2015 board work session minutes with the following revision to the second paragraph of Section III. 4;
“ Discussion resulted in a consensus that rate adjustments would be subjected to board action on either the budget for next fiscal year or any contract resulting from a formal RFP process”; and deletion of the word “for” in the first line of the second paragraph in section III. 3.
Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
C. Receipt of October 2015 Finance Report
Kimberly Fragola referenced the October 2015 finance report and mentioned that she projects we could end up $110,000 under budget. Following discussion, Chairman Spychalski entertained a motion to receive the October 2015 finance report. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
D. Receipt of October Performance Reports
Ryan Harshbarger referenced his cover memo and reported that CATABUS ridership was down 8.1% from October 2015, with one less full service weekday this year than last; gains in schedule adherence continued to occur and the APC accuracy was 97%.
CATACOMMUTE staff continued to try to fill three available vanpool vans; CATARIDE ridership continued to trend behind FY 2014/15.
Following discussion, Chairman Spychalski entertained a motion to receive the October 2015 performance reports. Richard Kipp moved and Tammy Gentzel seconded. The motion carried unanimously.
E. Facility Expansion Update
Louwana Oliva reported that in follow-up to information provided to the board at the October 2015 meeting, it has been determined that the new parking structure is safe, regardless of the bolt holes exceeding design specifications. However, questions remain about what other issues may arise from the problem, such as cracks or added maintenance costs, as well as any effect on the support for the headlight screening mesh on the outside surface of the building. CMD Smith is reviewing and developing a correction plan to address the bolt hole issue; the cost of their work on this portion of the project will be deducted from contractor Lobar’s total contract amount. PennDOT is in agreement with this approach.
Louwana Oliva went on to report that the other two change orders discussed at the October 2015 meeting are still being vetted by the construction manager.
This item was for information and discussion only; no formal action was requested at this time.
F. Hillis-Carnes Contract - Reauthorization
Louwana Oliva reported that a correction was needed on the board’s Hillis-Carnes contract authorization for facility inspections required by Centre Region Code Administration in order to match the “not to exceed $99,999” amount on the signed agreement; the previous authorization was “not to exceed $96,000.”
Chairman Spychalski entertained a motion to approve a corrected authorization amount of “not to exceed $99,999” for the Hillis-Carnes contract. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
Louwana Oliva referenced her memo regarding a CDM Smith contract amendment and reported that we are waiting on PennDOT approval of the amount of the amendment.
This item was for information and discussion only: no formal action was requested at this time.
H. Strategic Plan – Adoption
Greg Kausch referenced the final draft Strategic Plan document that was presented to the board for proposed adoption and went over the minor changes that had been made to the text as a result of the public and municipal comment period and subsequent board review.
Chairman Spychalski entertained a motion to adopt outright the Centre Area Transportation Authority (CATA) Strategic Plan Update 2016-2026. Tom Kurtz moved and Tammy Gentzel seconded. The motion carried unanimously.
I. ECMS Agreement and Resolution
Kimberly Fragola referenced a memo regarding the need for a resolution authorizing the registration of CATA with PennDOT’s Engineering and Construction Management System (ECMS) as a government sector business partner in order to draw down grant funds for the Transportation Alternatives Program (TAP) grant of $50,000 for improved lighting and safety through the installation of solar lighting equipment at existing transit stops in West Aaron Drive and Martin Street corridors.
Chairman Spychalski entertained a motion to approve the adoption of the resolution authorizing CATA to register with ECMS, as a government sector business partner. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
VI. NEW BUSINESS
A. Resolution of Congratulations – Chairman John Spychalski
Vice-chairman Davidson entertained a motion to ratify the Resolution of Congratulations, which had been presented to chairman Spychalski at the October 26, 2015 board meeting in recognition of his having received the 2015 APTA Outstanding Board Member Award. Tom Kurtz moved and Tammy Gentzel seconded. Chairman Spychalski abstained from the vote. The motion carried unanimously.
B. North Central Pennsylvania Transit Regionalization Study – Ad Hoc Committee Appointment
Chairman Spychalski declared the appointment of an Ad Hoc Committee to consider the results of the PennDOT North Central Pennsylvania Transit Regionalization Study to include board members Joe Davidson and Richard Kipp; CCRPA senior transit planner, Greg Kausch and CATA staff members Louwana Oliva and Ryan Harshbarger.
C. Resolution of Appreciation – Tom Kurtz
Chairman Spychalski presented Tom Kurtz with a Resolution of Appreciation for his five years of service as the Patton Township representative; Tom is relocating outside the area, and cannot complete his term of office, which will expire on December 31, 2015. Patton Township has named Wendy Pardee to complete Tom’s unexpired term; she will be eligible for reappointment to a full five year term beginning in January of 2016.
VII. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva reported that CATA had received official word from PennDOT that we would not be required to implement zone fares for the CATARIDE shared ride service, which had originally been part of the required conversion to use of Ecolane software.
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski expressed his appreciation of the team effort that resulted in CATA’s successes and his having received the 2015 APTA Outstanding Board Member Award.
Chairman Spychalski adjourned the meeting at 5:15 p.m.
IX. EXECUTIVE SESSION
The board reconvened in executive session to discuss a vendor contract issue.
Louwana S. Oliva, Secretary Date