CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES
December 14, 2015
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Louwana Oliva, General Manager
Eric Bernier, Director of Information Services
Ryan Harshbarger, Director of Operations
Kimberly Fragola, Director of Finance
Marsha Kyper, Executive Assistant/Board Liaison
OTHERS PRESENT: Greg Kausch, CCRPA Senior Transportation Planner
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:04 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of November 23, 2015 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the November 23, 2015 regular board meeting minutes. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
B. Receipt of November Finance Report
Kimberly Fragola referenced the finance report and pointed out that:
· The passenger fare revenue being up for CATABUS and down for CATARIDE and CATACOMMUTE correlates with service usage and the associated expenditures.
Following discussion, Chairman Spychalski entertained a motion to receive the November 2015 finance report. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
C. Receipt of November 2015 Performance Report
Ryan Harshbarger reported that the separate CATARIDE, CATACOMMUTE and Fare Media reports that had previously accompanied the ridership report were being consolidated into the ridership and finance reports and had been eliminated from inclusion in the board agenda packet. Ryan went on to reference his cover memo and reported that CATABUS ridership is down 7.5% with the decrease centered on campus service; CATACOMMUTE is down to 41 vanpool groups and CATARIDE ridership continues to be down. Chairman Spychalski requested that with the elimination of the fare media report pass sales be reflected elsewhere in either the ridership or finance report.
Following discussion, Chairman Spychalski entertained a motion to receive the November 2015 performance report. Joe Davidson moved and Tammy Gentzel seconded. The motion carried unanimously.
D. Facility Expansion Update
Louwana Oliva referenced her memo and the change order to the facility expansion project for the addition of a fall arrest system, which had been included in both the design and equipment list, but not included by CDM Smith in the bid specs.
Following discussion, Chairman Spychalski entertained a motion to approve the addition of the
fall arrest system to the Lobar contract in the amount of $36,290.44. Joe Davidson moved and
Tammy Gentzel seconded. The motion carried unanimously.
E. CDM Smith Contract Amendment - #8
Louwana Oliva referenced her memo and stated that after the memo had been distributed she received word from PennDOT that the CDM Smith contract amendment would be funded, and reported that the CDM Smith contract amount is still within the industry standard 10% of total project cost.
Following discussion, Chairman Spychalski entertained a motion to approve CDM Smith contract amendment #8 in the amount of $597.301. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
VI. NEW BUSINESS
A. Resolution of Appreciation – Tom Kurtz
Chairman Spychalski reported that the board had presented Tom Kurtz with a Resolution of Appreciation at the November 23, 2015 meeting upon his resignation from the board after five years of service as the Patton Township appointed representative. The chairman entertained a motion to ratify the resolution of appreciation for Tom Kurtz. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
B. CATA Bylaws – Review and Revision
Chairman Spychalski referenced the copy of the CATA Bylaws which had been included in the board meeting agenda packet and last revised in January 2014; a June, 2013 memo from Tom Kurtz, which contained suggestions regarding revisions to the bylaw that had not been addressed in the 2014 revisions; and copies of the chairman’s suggestions for possible revisions to Section 3 and Section 4 in response to Mr. Kurtz’s memo. The chairman requested that each board member review each document and provide their comments and suggestions for revisions to the CATA Bylaws to Marsha Kyper by January 15, 2016.
C. Succession Planning – Temporary Operations Supervisor-in-Training Position
Ryan Harshbarger reported that in preparation for the retirement at the end of June 2016 of veteran operation’s supervisor Jim Ewing, the staff would like to hire an operations supervisor in January in order to have time for Jim to help train that person as well as to transition his special projects to other supervisors. The board consensus was to support the hiring of an additional operations supervisor for a period of six months for succession planning for the retirement of Jim Ewing at the end of June, 2016.
D. Digital Meeting Recording Retention Policy
Marsha Kyper reported that based on advice provided by legal staff of both the Pennsylvania State Association of Township Supervisors and the Pennsylvania Office of Open Records during a webinar on the Right to Know Law a digital recording retention policy was being presented for board consideration. Chairman Spychalski entertained a motion to approve the Digital Meeting Recording Retention Policy with the addition of the word “audio” after the word “digital” wherever it appears in the document per a request from Joe Davidson. Tammy Gentzel moved and Joe Davidson seconded. The motion carried unanimously.
E. CATA Board January Reorganization Meeting and Work Session
Chairman Spychalski entertained a motion to approve the scheduling of a reorganizational meeting of the authority board of directors at 4 p.m. on Monday, January 25, 2016, and a board work session on Wednesday, February 3, at 4 p.m. Richard Kipp moved and Tammy Gentzel seconded. The motion carried unanimously.
VII. OTHER BUSINESS
A. General Manager’s Report
Louwana Oliva referenced her written report and added that:
· Due to not having a place to hold the usual group breakfast orientation session for newly elected officials to the boards and councils of CATA’s municipal funding partners, the staff has scheduled separate group sessions for each interested municipality.
· The newly hired Director of Human Resources and Compliance will begin her employment on Monday, January 11, 2016.
· Chairman Spychalski had recommended the exploration of moving to an automated check signing system with input and approval by the auditors. Tammy Gentzel requested that provision for board oversight beyond the check history report be included in such a system. Board consensus was to approve the exploration of moving to an automated check signing system.
B. Information Services Report
Chairman Spychalski referenced the written report which had been provided.
C. Chairman’s Report
Chairman Spychalski referenced the policy statement regarding the recording of CATA board of director’s meetings, which had been added under the Call to Order heading on the agenda, and the policy statement regarding the timing and length of public comment which had been added under that heading on the agenda. The chairman entertained a motion to ratify those policy statements. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
Chairman Spychalski adjourned the meeting at 5:38 p.m.
Louwana S. Oliva, Secretary Date