CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
January 28, 2013
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Kimberly Fragola, Director of Administration
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:02 p.m.
II. 2013 ADMINISTATIVE ACTIONS
A. Election of Officers
Chairman Spychalski stated that in accordance with the Authority’s By-Laws, the election of Board Officers is to occur annually at the first regularly scheduled meeting of the new calendar year. The following Board Officers were nominated by Tom Kurtz:
Chairman John Spychalski, Ferguson Township
Vice-Chairman Joe Davidson, College Township
Treasurer Richard Kipp, Harris Township
Asst. Treasurer Kimberly Fragola, CATA Director of Administration
Secretary Hugh Mose, CATA General Manager
Assistant Secretary Louwana Oliva, CATA Assistant General Manager
Chairman Spychalski entertained a motion to close the nominations. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously. Chairman Spychalski entertained a motion to elect the slate of CATA Board Officers nominated for 2013. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
B. Adoption of 2013 Meeting Dates and
The following dates, times and location for 2013 meetings were presented to the Board for consideration as is required by law.
January 28 February 25 March 25 April 22 (29)
June 3 June 24 July 22 August 26
September 23 October 28 November
25 December 16
Chairman Spychalski and Tom Kurtz both had conflicts on April 22; the Board agreed to move the meeting one week later to April 29. All meetings will begin at 4:00 PM on the 4th Monday of the month, with the exception of April, to accommodate Board members’ schedules, May, when the meeting is moved back to June 3 on account of Memorial Day, and December, when the meeting is moved ahead to December 16 due to the Holiday Week. Meetings will be held at the State College Borough Building, Room 241. Should meeting changes be made over the course of the year, they will be published in the CDT, as required by law.
Chairman Spychalski entertained a motion to adopt the 2013 meeting dates, times and locations as proposed, including the April 29 date adjustment. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of December 17, 2012 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the December 17, 2012 Regular Board Meeting as presented. Richard Kipp moved and Joe Davidson seconded.
Tom Kurtz abstained from the vote due to his absence from the meeting. The motion carried unanimously.
B. Approval of Minutes of January 23, 2013 Work Session
Chairman Spychalski entertained a motion to approve the January 23, 2013 Board Work Session minutes with the following changes: Chairman Spychalski asked that the words “and could not do so outside of a Public Board Meeting” be added following the word “cutaways”, in the second paragraph of Item 8; Richard Kipp pointed out that in Item 3, the word “side” should be “aside.” Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
C. December 2012 Finance Report
Kimberly Fragola referenced her cover memo which outlined items of note in the financial documents. The staff will report back to the Board about whether the vanpool fuel cost reduction was due to Penn State vanpools not operating during the Holidays. In response to an inquiry by Chairman Spychalski, Hugh Mose reported that the Capital Reserve shown on the CATACOMMUTE report has been set aside for vanpool replacement, and had not been used previously due to the availability of JARC funding.
Chairman Spychalski entertained a motion to receive the December 2012 Finance Report. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
D. Strategic Plan
Greg Kausch reported that in order to provide the Board with more time to digest the scope of work and schedule for the Strategic Plan Update, which he had presented at the Work Session, and to incorporate suggestions made at that time, the topic had been added to the agenda for the January 28 Regular Board meeting. Greg stated that suggested changes as a result of comments received at the January Work Session included not closing the door on using a PennDOT consultant who is already on retainer; an opportunity for input by employees, and plans for a brainstorming exercise to include the Board and key staff members.
In response to additional questions and suggestions from the Board, Greg Kausch stated that resource documents will be utilized rather than reinventing the wheel; his time involvement will be spread out over one and one-half years; various constituencies within Penn State will be included in the stakeholder assessment; consideration will be given to stratifying the survey instrument to obtain adequate sample sizes.
The Board consensus was to submit the proposal for a CATA Strategic Plan Update to PennDOT for funding consideration.
V. NEW BUSINESS
2013/14 Budget Timetable
Chairman Spychalski entertained a motion that the Board adopt the FY 2013/14 Budget Timetable as presented, or subsequently revised, including the setting of a Public Hearing for 4:00 p.m. on Monday, February 25, in the State College Borough Council Chambers. Joe Davidson moved to adopt the Budget Timetable as presented and Tom Kurtz seconded. The motion carried unanimously.
The Board then set a Budget Work Session date of March 12, 4:00 p.m., to be held at CATA’s Main Office.
B. Ratification of Resolution of Appreciation for Judith Minor
Chairman Spychalski reported that a Resolution of Appreciation from the Board had been provided to Judith Minor at her retirement reception which was held on January 18, 2013, and entertained a motion to ratify the resolution. Tammy Gentzel moved and Richard Kipp seconded. The motion carried unanimously.
C. Resolution of Appreciation for Michael Tokarek
Chairman Spychalski presented a Resolution of Appreciation for Part-time Money Counter, Michael Tokarek, who retired effective January 11, 2013, and entertained a motion to adopt the resolution. Tammy Gentzel moved and Tom Kurtz seconded. The motion carried unanimously.
D. Resolution Authorizing the Authorized Official to Assign Roles within dotGrants
Kimberly Fragola reported that in 2008, all transit agencies receiving public transportation funding were required to complete and submit the Electronic Access Licensing Agreement (EALA) to obtain access to the dotGrants system. Assignment of dotGrant roles through each agency’s Authorized Official (AO) is an important element of compliance with the EALA for control of access and security. In the past, several members of the staff have been listed as CATA’s Authorized Officials. PennDOT is requesting that CATA identify and confirm one individual to act as the Authorized Official; the staff recommendation is that the position of Director of Administration be so designated.
Chairman Spychalski entertained a motion to adopt the Resolution Authorizing the Authorized Official to Assign Roles within dotGrants. Tammy Gentzel moved and Tom Kurtz seconded.
The motion carried unanimously.
E. Centre County DEP Grant Application – Aggregation Agreement
Hugh Mose reported that at the Planning Work Session on January 23, the staff’s interest in pursuing the purchase of CNG powered cutaway vans was discussed, which, if approved by the Board, would be eligible for partial funding under a new Pennsylvania Department of Environmental Protection (DEP) grant program, for which Centre County is applying. This grant funding, if awarded, would support fifty percent of the cost of the CNG equipment on the vehicles, estimated to be on the order of $15,000 per vehicle.
Hugh Mose referenced the Pennsylvania Natural Gas Energy Development Program Aggregation Agreement that is required for CATA to participate in Centre County’s grant application. Hugh went on to state that until the viability of CNG-powered cutaway vans can be evaluated more fully by the staff, and their purchase is subsequently approved by the Board, it is understood that CATA’s participation with the County is tentative.
Chairman Spychalski entertained a motion to approve CATA’s participation in a DEP grant application with Centre County, and authorize the General Manager to execute a Pennsylvania Natural Gas Energy Development Program Aggregation Agreement on CATA’s behalf. Tom Kurtz moved and Tammy Gentzel seconded. The motion carried unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose reported that:
· The Governor’s announcement of his transportation funding plan expected this week had been postponed until February 5.
· The closing of SCI Cresson could result in a substantial increase in the vanpool program
· CATA’s Director of Maintenance will be off on extended medical leave.
· Greg Kausch will be representing CATA and Centre County in a Transit Consolidation Study.
· February 23 has been designated as “State Patty’s Day;” the same strategies which have been employed in past years will be utilized to protect CATA’s Drivers, property and passengers.
B. Service Development Report
Eric Bernier referenced his written report and commented that a concept plan had been submitted by the developers of The Retreat on Waupelani Drive, for additional housing units on the opposite side of the street.
Chairman Spychalski adjourned the meeting at 5:21 p.m.
Hugh A. Mose, Secretary