CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
November 26, 2012
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Mark Kutzer, Director of Maintenance
Eric Bernier, Service Development Manager
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:00 p.m.
II. PUBLIC COMMENT
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of October 22, 2012 Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the October 22, 2012 Regular Board Meeting. Tammy Gentzel moved and Richard Kipp seconded. The motion passed unanimously.
Joe Davidson arrived at 4:08 p.m.
B. October 2012 Finance Report
Judi Minor stated that CATA’s short term loan would be repaid in full as soon as state grant money is approved. Tom Kurtz commented that perhaps the weather had an effect on the decline in Ridership per Revenue-hours. Louwana Oliva commented that Paratransit Ridership was up slightly, and that there are 32 vanpool groups currently in operation. In response to an inquiry from Joe Davidson, Marsha Kyper confirmed that there is one CATACOMMUTE vanpool outbound from State College, and that she will report back to the Board regarding its destination. Chairman Spychalski commented on the decline in Ride for Five participants.
Chairman Spychalski entertained a motion to receive the October 2012 Finance Report. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
C. Maintenance Facility Expansion Update
Louwana Oliva and Mark Kutzer reported that following the extensive rains which accompanied Hurricane Sandy, a new sink hole opened up in the retention basin next to the Auxiliary Parking Lot, and that 5 cubic yards of a special concrete mixture had been pumped into the hole to resolve the issue. Mark reported that work on the installation of the new Gas Sensor system should begin in mid-December.
IV. NEW BUSINESS
A. Receipt of FY 2011/12 Audited Financial Statements
Judi Minor referenced the year-end financial statements, the federally-required single audit report and the report to the Board, which have been completed by Reinsel Kuntz Lesher, LLP, the Authority’s audit firm, and provided to the Board. Judi reported that once again this year, no findings are included in the single audit report.
Chairman Spychalski noted that the Auditors should be notified to add vanpools to the list of CATABUS services they list in their reports. Chairman Spychalski then entertained a motion to receive the FY 2011/12 year-end financial audit and single audit reports and authorize their distribution to interested parties. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
B. Resolution Authorizing the Submittal and Modification of PennDOT DOTGrant Objects
Judi Minor reported that with the recent hire of a Finance-Grants Manager, an update to the DOTGrant Objects authorizing resolution is needed and referenced the “Resolution Authorizing the Submittal and Modification of Pennsylvania Department of Transportation DOTGrant Objects” which was provided for the Board’s consideration. Judi stated that this resolution permits the General Manager to submit final grant applications and execute grant agreements; permits the Director of Administration and the Assistant Director of Administration to complete grant administrative tasks; and adds the Finance-Grants Manager as permitted to complete grant administrative tasks.
Chairman Spychalski entertained a motion to adopt the Resolution Authorizing the Submittal and Modification of PennDOT DOTGrant Objects. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
C. Resolution on State Transit funding – Statement of Principles
Chairman Spychalski presented the Resolution on State Transit Funding – Statement of Principles, which Hugh Mose had prepared in order for the staff to have something in hand that represents CATA’s official position as opportunities arise to advocate on behalf of public transportation funding in general and CATA’s needs in particular. Richard Kipp suggested that in point number three, the words “replaced by” be substituted for “made up from.”
Chairman Spychalski entertained a motion to adopt the resolution on State Transit Funding – Statement of Principles including an amendment to substitute “made up from” with “replaced by” in point number three. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously. Chairman Spychalski will sign the Resolution after the change to point number three has been made.
D. Maintenance Facility Expansion – Constructability Review
Louwana Oliva referenced her memo regarding the staff recommendation that CATA work through PennDOT to obtain Constructability Review services from Gannett Fleming, with whom PennDOT has an open-ended Construction Management contract, and responded to various questions from the Board. Louwana confirmed that the cost of Constructability Review services would initially be paid for by PennDOT, and then eventually deducted from CATA’s state funding. Tom Kurtz inquired whether Constructability Review is required by the FTA. Louwana Oliva will provide a response to the Board.
Chairman Spychalski entertained a motion to authorize the General Manager to negotiate a Memorandum of Understanding with Gannett Fleming, Inc., on the scope and cost of Constructability Review with the services to be retained through PennDOT at a cost not to exceed $44,000. Tom Kurtz moved and Tammy Gentzel seconded. The motion carried unanimously.
E. December Board Meeting and Planning Work Session
Chairman Spychalski requested that Board members keep the advertised meeting date of December 17 open in the event a meeting is required. Tom Kurtz reported that he will be out of town for the meeting, but able to review documents and provide comments to be shared with the Board.
Chairman Spychalski also entertained a motion to set a Work Session date of
Wednesday, January 23, 2013, 4 p.m. at the CATA offices. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
In the absence of the General Manager, Louwana Oliva, made the following comments.
· The move to having Football Shuttle buses depart as they fill proved to be more efficient and provided a cost savings due to a reduction in the number of supervisory hours needed.
· One of the newest Driver hires has resigned due to his concerns about his vision; the position will not be filled until the need arises.
· The decision to run a “Saturday Reduced Service” level of service on the Friday after Thanksgiving provided a substantial costs savings; the same schedule will be utilized on December 24, 26, 27, 28 and 31.
B. Service Development Report
Eric Bernier referenced his written report and a photo of the newly installed light at the stop on Vairo Boulevard across from the Pennwood North Apartments. Eric stated that the light project was a culmination of four years of cooperative effort between Patton Township, the property owner, West Penn Power and CATA, and can serve as a model for future projects within Patton and other townships.
Chairman Spychalski entertained a motion to adjourn the meeting. Tammy Gentzel moved and Tom Kurtz seconded. The meeting was adjourned at 5:02 p.m.
VII. EXECUTIVE SESSION
After a brief break, the Board reconvened in Executive Session to discuss personnel matters.
Hugh A. Mose, Secretary