CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

print version 

November 26, 2012

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA  16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Louwana Oliva, Assistant General Manager

                                                            Judith Minor, Director of Administration

                                                            Mark Kutzer, Director of Maintenance

                                                            Eric Bernier, Service Development Manager

                                                            Marsha Kyper, Assistant to the General Manager

 

 

I.          CALL TO ORDER

            Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        PUBLIC COMMENT

            There was no public comment.

 

III.       OLD BUSINESS

            A.        Approval of Minutes of October 22, 2012 Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the October 22, 2012 Regular Board Meeting.  Tammy Gentzel moved and Richard Kipp seconded.  The motion passed unanimously.

                        Joe Davidson arrived at 4:08 p.m.

            B.        October 2012 Finance Report

                        Judi Minor stated that CATA’s short term loan would be repaid in full as soon as state                  grant money is approved. Tom Kurtz commented that perhaps the weather had an                                     effect on the decline in Ridership per Revenue-hours.  Louwana Oliva commented that                 Paratransit Ridership was up slightly, and that there are 32 vanpool groups currently in                        operation.  In response to an inquiry from Joe Davidson, Marsha Kyper confirmed that                       there is one CATACOMMUTE vanpool outbound from State College, and that she will                     report back to the Board regarding its destination.  Chairman Spychalski commented on              the decline in Ride for Five participants. 

 

                        Chairman Spychalski entertained a motion to receive the October 2012 Finance                             Report.  Richard Kipp moved and Tom Kurtz seconded.  The motion carried                                 unanimously.

                       

            C.        Maintenance Facility Expansion Update

                        Louwana Oliva and Mark Kutzer reported that following the extensive rains which                       accompanied Hurricane Sandy, a new sink hole opened up in the retention             basin next to                the Auxiliary Parking Lot, and that 5 cubic yards of a special concrete mixture had been                     pumped into the hole to resolve the issue.  Mark reported that work on the installation                      of the new Gas Sensor system should begin in mid-December.

 

IV.       NEW BUSINESS

            A.                    Receipt of FY 2011/12 Audited Financial Statements

            Judi Minor referenced the year-end financial statements, the federally-required single                    audit report and the report to the Board, which have been completed by Reinsel Kuntz                 Lesher, LLP, the Authority’s audit firm, and provided to the Board.  Judi reported that                 once again this year, no findings are included in the single audit report. 

            Chairman Spychalski noted that the Auditors should be notified to add vanpools to the                list of CATABUS services they list in their reports. Chairman Spychalski then                                     entertained a motion to receive the FY 2011/12 year-end financial audit and single audit                         reports and authorize their distribution to interested parties.  Tom Kurtz moved and Joe                       Davidson seconded.  The motion carried unanimously.

            B.        Resolution Authorizing the Submittal and Modification of PennDOT DOTGrant                         Objects

Judi Minor reported that with the recent hire of a Finance-Grants Manager, an update to the DOTGrant Objects authorizing resolution is needed and referenced the “Resolution Authorizing the Submittal and Modification of Pennsylvania Department of Transportation DOTGrant Objects” which was provided for the Board’s consideration.  Judi stated that this resolution permits the General Manager to submit final grant applications and execute grant agreements; permits the Director of Administration and the Assistant Director of Administration to complete grant administrative tasks; and adds the Finance-Grants Manager as permitted to complete grant administrative tasks.

                        Chairman Spychalski entertained a motion to adopt the Resolution Authorizing the                       Submittal and Modification of PennDOT DOTGrant Objects.   Tom Kurtz moved             and                  Richard Kipp seconded.  The motion carried unanimously.

 

            C.        Resolution on State Transit funding – Statement of Principles

                        Chairman Spychalski presented the Resolution on State Transit Funding – Statement                     of Principles, which Hugh Mose had prepared in order for the staff to have something                       in hand that represents CATA’s official position as opportunities arise to advocate on                behalf of public transportation funding in general and CATA’s needs in particular.              Richard Kipp suggested that in point number three, the words “replaced by” be                                  substituted for “made up from.”

                       

                        Chairman Spychalski entertained a motion to adopt the resolution on State Transit                         Funding – Statement of Principles including an amendment to substitute                                        “made up from” with “replaced by” in point number three.  Joe Davidson moved and                        Richard Kipp seconded.   The motion carried unanimously. Chairman Spychalski will              sign the Resolution after the change to point number three has been made.

 

 

            D.        Maintenance Facility Expansion – Constructability Review

                        Louwana Oliva referenced her memo regarding the staff recommendation that CATA                   work through PennDOT to obtain Constructability Review services from Gannett                          Fleming, with whom PennDOT has an open-ended Construction Management contract,                   and responded to various questions from the Board.  Louwana confirmed that the cost                       of Constructability Review services would initially be paid for by PennDOT, and then                eventually deducted from CATA’s state funding.  Tom Kurtz inquired whether                                   Constructability Review is required by the FTA.  Louwana Oliva will provide a                                 response to the Board.   

 

Chairman Spychalski entertained a motion to authorize the General Manager to negotiate a Memorandum of Understanding with Gannett Fleming, Inc., on the scope and cost of Constructability Review with the services to be retained through PennDOT at a cost not to exceed $44,000.  Tom Kurtz moved and Tammy Gentzel seconded.  The motion carried unanimously.

            E.        December Board Meeting and Planning Work Session

                        Chairman Spychalski requested that Board members keep the advertised meeting date                  of December 17 open in the event a meeting is required.  Tom Kurtz reported that he                         will be             out of town for the meeting, but able to review documents and provide                                    comments to be shared with the Board.

 

                        Chairman Spychalski also entertained a motion to set a Work Session date of

                        Wednesday, January 23, 2013, 4 p.m. at the CATA offices.  Tom Kurtz moved and Joe                Davidson seconded.  The motion carried unanimously.

 

V.        OTHER BUSINESS

            A.        General Manager’s Report

In the absence of the General Manager, Louwana Oliva, made the following          comments.

·         The move to having Football Shuttle buses depart as they fill proved to be more efficient and provided a cost savings due to a reduction in the number of supervisory hours needed.  

·         One of the newest Driver hires has resigned due to his concerns about his vision; the position will not be filled until the need arises.

·         The decision to run a “Saturday Reduced Service” level of service on the Friday after Thanksgiving provided a substantial costs savings; the same schedule will be utilized on December 24, 26, 27, 28 and 31.

            B.        Service Development Report

                        Eric Bernier referenced his written report and a photo of the newly installed light at the                stop on Vairo Boulevard across from the Pennwood North Apartments.  Eric stated that                       the light project was a culmination of four years of cooperative effort between Patton                      Township, the property owner, West Penn Power and CATA, and can serve as a model                   for future projects within Patton and other townships.

                       

 

 

 

VI.       ADJOURNMENT

            Chairman Spychalski entertained a motion to adjourn the meeting.  Tammy Gentzel moved and    Tom Kurtz seconded.  The meeting was adjourned at 5:02 p.m.

 

VII.     EXECUTIVE SESSION

            After a brief break, the Board reconvened in Executive Session to discuss personnel matters. 

 

 

___________________________________________                                 

Hugh A. Mose, Secretary

 

 

___________________________________________

Date