CENTRE AREA TRANSPORTATION AUTHORITY

BOARD WORK SESSION

MINUTES

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SEPTEMBER 6, 2012

4:00 p.m.

Board Meeting Room

2081 W. Whitehall Rd

State College, PA 16801

 

 

BOARD MEMBERS PRESENT: John Spychalski, Chairman

Joe Davidson, Vice-Chairman

Richard Kipp, Treasurer

Tom Kurtz

Tammy Gentzel

 

STAFF PRESENT: Hugh Mose, General Manager

Louwana Oliva, Assistant General Manager

Judi Minor, Director of Administration

Kimberly Fragola, Assistant Director of Administration

Mark Kutzer, Director of Maintenance

Bob Reska, Facilities Manager

Marsha Kyper, Assistant to the General Manager

 

OTHERS PRESENT: Ed Roethlein, CDM Smith

Matt Sickles, CDM Smith

Lynn Fulton, CDM Smith

 

I. CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II. PUBLIC COMMENT
There was no public comment.

III. INTRODUCTIONS

CATA staff and CDM Smith representatives introduced themselves.

IV. MAINTENANCE FACILTIY EXPANSION CDM SMITH PRESENTATION

 

A. Programming

Ed Roethlein, Project Manager, provided a summary of how the design developed by CDM Smith will address the CATA Facility Expansion programming requirements, which include: storage of the fleet now and in the future, including articulated buses; types of maintenance, fueling and washing requirements of the fleet; energy efficiency and sustainability (LEED capable, but not certified due to cost and time involved in achieving certification); administration and operations office space; and the architectural facade design.

 

 

 

 

 

 

B. Project Status

Ed Roethlein reviewed progress on Phase I, which includes the addition of Auxiliary Parking and upgrades to the Gas Monitoring System. Ed further reported on additional activities which have been completed since reporting to the Board at the January meeting. These include site alternatives analysis, zoning requirements, schematic design (currently under review by CATA staff), NEPA category analysis and documentation, and the State of Good Repair (SGR) grant application process.

 

C. Facility Design

Ed Roethlein reported that current project phasing is based on the SGR award of $17.5 million for final design, construction management, and initial construction of Phase II. The construction phases include:

 

Phase II Construction of a standalone maintenance facility utilizing the current employee parking area

Renovation of the existing building to accommodate 80 coach buses

Site and roof-top parking

New bus wash and fueling facility

Phase III Expansion of the bus storage to accommodate 96 buses

Additional parking over the bus storage facility

 

Phase IV Expansion of the bus storage to accommodate 126 buses

Expansion of the administration and operations office facility

Additional parking over the bus storage facility

 

Ed Roethlein provided an overview of the facility design function related to vehicle counts,

vehicle and pedestrian circulation, parking, security and public access, rooftop parking (including a post-tensioned slab versus a conventional slab to save on future maintenance costs), fueling and washing of buses, maintenance equipment and support spaces and storage. Ed also provided an overview of utilities, stormwater management, site grading and paving, retaining walls, and mechanical and electrical considerations and plans. Lynn Fulton, Architect for CDM Smith, reviewed the energy efficiencies, facade design and materials and finishes being recommended for the overall design.

 

Discussion was held regarding the addition of an elevator. An elevator is not necessary to meet ADA for Phase II because there are handicapped accessible parking spaces on ground level. Ed Roethlein stated that regardless of the need to remove the elevator in Phase IV, he would recommend that one be considered in Phase II.

 

In response to recommendations made by Tom Kurtz, CDM staff project staff agreed to consult the fire code for any prohibitions to parking against the buildings and the Ferguson Township requirements for a designated truck loading area and the amount of glass in the facade. Tom also expressed concern that the ramp to the rooftop parking must be designed so that it is safe to travel during winter weather events. Tammy Gentzel expressed concern that the design should include enough room for a visitor to turn a vehicle around if they enter the incorrect driveway.

 

Ed Roethlein reported that the current generator may have the capacity to be used; that and the reason for the locations of the transformers will be confirmed with another member of the CDM Smith team.

 

 

 

Ed Roethlein then provided budget and funding information on combining Phase II and III, and

estimated that the cost savings will be in the $1 million plus range, and from a design standpoint the issue of having to deal with remaining support columns would not exist.

 

D. Schedule

Ed Roethlein provided the following Design Schedule:

Schematic design delivered today, August 27, 2012

Design development September to December, 2012

Construction documents January to May, 2013

Bid and award June to July, 2013

 

Ed Roethlein provided the following Construction Schedule:

Maintenance building construction July 2013 to June 2014

Fuel Islands, bus wash and bus storage July 2014 to December 2014

Rooftop parking and other remaining work December 2014 to June 2015

 

E. Constructability

Ed Rothlein reported that two major issues which will need to be addressed in the

construction planning are construction activity within an operating site and off-site parking

requirements.

 

F. Next Steps

Ed Roethlein presented the next steps as:

Design development

Permitting

Funding

 

V. ADDITIONAL PROJECT FUNDING ASSISTANCE FROM DELTA DEVELOPMENT

Hugh Mose reported that with federal MAP- 21 eliminating the federal discretionary capital program, in all likelihood it will be many years before funding is available to bring employee parking back on site, or to replace the remaining part of the existing bus storage building, both of which are addressed in Phase III construction. CDM Smith will provide three cost estimates; what can actually be built with the $17.5 million SGR grant, what it would cost to include access to the rooftop parking in Phase II, and

how much it would take to add Phase III into the construction of Phase II. Preliminary estimates suggest that these elements would add between $5.0 and $10.0 million to the cost.

 

Hugh Mose stated that he and Louwana Oliva believe that it would be worthwhile to explore additional funding opportunities, mainly at the state level, and have met with representatives of Delta Development, who shared an outline of funding possibilities and described similar work that they have done recently with the SEDA-COG JointRail Authority. Hugh and Louwana proposed that CDM Smith be asked to solicit a proposal from Delta Development as a sub-contractor, to develop a funding and financing strategy that, if successful, will allow CATA to construct at least the rooftop parking and perhaps build the entire Phase III, at this time.

 

The Board consensus was that CDM Smith should solicit a proposal from Delta Development for a funding and financing strategy, which would be brought before the Board for its concurrence.

 

 

 

 

 

 

 

 

 

VI. OTHER BUSINESS

A. September Meeting Date

Hugh Mose and Louwana Oliva proposed that the September 24, 2012 meeting date be changed to Thursday, September 27, 2012 at 4 p.m., due to conflicts on their schedules. The Board consensus was to move the meeting date to September 27. Chairman Spychalski directed the staff to make the necessary public announcements regarding the date change.

B. Construction Management Funding

Hugh Mose reported that there may be potential for PennDOT to underwrite the cost of construction management by a third party, which may cost approximately $1.5 million. The Board consensus was that staff should explore the option.

IV. ADJOURNMENT

Chairman Spychalski entertained a motion to adjourn the meeting. Tom Kurtz moved and

Joe Davidson seconded. The motion carried unanimously. The meeting was adjourned at 7:39 p.m.

 

 

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Hugh A. Mose, Secretary Date