CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

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JULY 23, 2012

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

CONFERENCE Room 241, 243 S. Allen Street

State College, PA  16801

 

 

BOARD MEMBERS PRESENT:                 John Spychalski, Chairman

                                                                        Joe Davidson, Vice-Chairman

                                                                        Richard Kipp, Treasurer

 

BOARD MEMBERS ABSENT:                   Tom Kurtz

                                                                        Tammy Gentzel

 

STAFF PRESENT:                                         Hugh Mose, General Manager

                                                                        Louwana Oliva, Assistant General Manager

                                                                        Judith Minor, Director of Administration

                                                                        Kimberly Fragola, Assistant Director of Administration

                                                                        Eric Bernier, Service Development Manager

                                                                        Terri Quici, Commuter Services Manager

                                                                        Dave Effinger, Lead Operations Supervisor

                                                                        Marsha Kyper, Assistant to the General Manager

 

OTHERS PRESENT:                                     Jared Dailey

                                                                        Fred and Bonnie Dailey

                                                                        Jim Steff

                                                                        Kyle and Robert Sutherland

                                                                        Jolly Harris

                                                                         

 

I.          CALL TO ORDER

            Chairman Spychalski called the meeting to order at 4:09 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

            Chairman Spychalski announced that an Executive Session had been held on July 10, 2012 to discuss

            personnel matters.

 

III.       PUBLIC COMMENT
            There was no public comment.  

                         

IV.       RESOLUTIONS OF APPRECIATION

           

A.        Resolution of Appreciation for David Effinger

            The Board approved and presented David Effinger, CATA Lead Operations Supervisor, with a               Resolution of Appreciation for his service to our country while he was deployed to                                    Afghanistan. 

 

 

            B.        Resolution of Appreciation for Jared Dailey

                        The Board approved and presented Eagle Scout Jared Dailey of Boalsburg with a Resolution                               of Appreciation for his service project, which involved the addition of a bike rest stop on the                                corner of South Atherton Street and Circle Drive in Boalsburg, which also benefits CATA riders                         boarding at the bus stop at that same location.

 

            C.        Resolution of Appreciation for Marcy Baker

                        The Board approved a Resolution of Appreciation for Maintenance Employee, Marcy Baker,

                        who retired effective July 6, 2012; the resolution will be mailed to Ms. Baker.       

                       

V.        OLD BUSINESS

 

            A.        Approval of June 4, 2012 Regular Board Meeting Minutes

Chairman Spychalski entertained a motion to approve the June 4, 2012 Board Meeting Minutes with the addition of “Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously,” under New Business, VI. Section B.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

            B.        Receipt of May 2012 Finance Reports

The May 2012 Finance Report was presented.  Judi Minor reported that Revenue had exceeded Expenses; that the $28,447.23 in Non-Transportation Revenue was for the sale of buses, and that the June Finance Report would not be available until the September Board Meeting when the audit will have been completed.  Hugh Mose reported that a little over 7 million in ridership was

Achieved in FY 2011/2012.

 

Chairman Spychalski entertained a motion to receive the May Finance Report as presented.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

C.        Maintenance Facility Expansion

Louwana Oliva reported that as a result of CATA having been awarded a $12.3 million FTA State of Good Repair grant for the Maintenance Facility Expansion, the staff is recommending that a special Board Work Session be scheduled to provide the opportunity for a thorough discussion of what is being considered.

 

The Board consensus was to direct the staff to find a time when all members of the Board can attend a special Work Session at the end of August or the beginning of September.

 

            D.        Vanpool Van Disposition

                        Hugh Mose reported that the vanpool program has now reached the point where it is expected                              that vans which have reached their End of Useful Life (EUL), but which staff believe still have                           value to nonprofit agencies and local governments, will need to be disposed of each year.  In                                June, the Board approved procedures, consistent with our approved Disposition of Assets                                                 Policy, for soliciting and evaluating applications for such vehicles.

 

                        Terri Quici reported that applications had been solicited, and submittals were received from four                         agencies, all of which met the qualifications established for the disposition program:                                              CentrePeace, Inc., Grace Prep, House of Care/PICCC, and the Second Mile.  The selection                                   process involved an evaluation by a committee of CATA staff using criteria including                                           community benefit, number of trips provided, clarity of application, geographic equity and                                   diversity in population groups served.  The Evaluation Committee ranked CentrePeace, Inc. first                         and Grace Prep second.  

 

                        Chairman Spychalski entertained a motion to authorize the staff to transfer a 2005 Chevrolet                                passenger van to CentrePeace, Inc. and a 2005 Chevrolet passenger van to Grace Prep.  Joe                                  Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

                       

            E.        Summer Board Meeting Schedule

                        Hugh Mose reported that due to the lack of pressing business, the staff does not foresee a need to                         hold the regular August Board meeting, although if the Union membership votes to ratify a new                           labor agreement before the end of Reduced Service, it will be necessary for the Board to hold a                           special meeting as soon thereafter as possible.

 

                        Chairman Spychalski entertained a motion to cancel the August 27, 2012 Regular Board                                       Meeting.   Joe Davidson moved and Richard Kipp seconded.  The motion carried unanimously.

 

VI.       NEW BUSINESS

 

            A.        Natural Gas Marketer Contract Award

                        Judi Minor reported that in May, the staff issued a Request for Proposals (RFP) for the services                           of a Natural Gas Marketer to facilitate the purchase of natural gas futures contracts and provide                           various services associated with the delivery of the gas to CATA.  The staff has not had ample                             time to complete the review of the three proposals received and is unable to make a                                               recommendation at this time.

 

                        Hugh Mose stated that the staff recommendation is for the Board to authorize the awarding of a                         contract to the firm whose proposal is judged most favorable to CATA, which will then be 

                        brought back to the Board at the September meeting for retroactive concurrence.

 

                        Chairman Spychalski entertained a motion to authorize the General Manager to negotiate and

                        award a contract for natural gas marketing services, for the period January 1 to December 31,                               2012, plus subsequent renewals for four additional years, to be exercised at CATA’s option, to                             the proposer whose offer is judged most favorable to CATA.   Richard Kipp moved and Joe                                Davidson seconded.  The motion carried unanimously.

 

VII.     OTHER BUSINESS

 

            A.        General Manager’s Report

                        Hugh Mose commented on:

·         The passage of the federal transportation funding bill, MAP 21, which has resulted in

                                    CATA having lost the flexibility to apply for discretionary funds, and the expected                                               increase in formula funding from $2.1 million to $2.8 million.

·         The $12.3 million federal State of Good Repair grant which CATA received.

·         Staff vacancies and office relocations.

·         A taping for C-Net on CATA Services and CNG.

·         A photo op with CPI staff for the bus donation.

 

            B.        Service Development Report 

                        Eric Bernier provided a written report.

 

VIII.    ADJOURNMENT

 

            Chairman Spychalski entertained a motion to adjourn the meeting.  Joe Davidson moved and Richard             Kipp seconded.  The motion carried unanimously.  The meeting was adjourned at 5:22 p.m.

 

            ________________________________________                __________________________________

            Hugh A. Mose,                       Secretary                                                         Date