CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
June 4, 2012
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
BOARD MEMBERS ABSENT: Tom Kurtz
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Kimberly Fragola, Assistant Director of Administration
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Greg Kausch, Transportation Planner
Terri Quici, Commuter Services Manager
Marsha Kyper, Assistant to the General Manager
Bob Reska, Facilities Manager
Chris Jordan, Operations Supervisor
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:03 P.M.
II. ANNOUNCEMENT OF EXECUTIVE SESSION
Chairman Spychalski announced that an Executive Session had been held on May 31, 2012.
Hugh Mose and Louwana Oliva introduced Bob Reska, CATA’s new Facilities Manager, and Chris Jordan, who was recently promoted from Dispatcher to Operations Supervisor.
There was no public comment.
V. OLD BUSINESS
A. Approval of Minutes of April 23, 2012 Regular Board Meeting
Chairman Spychalski stated that Tom Kurtz, via email, had requested that under Old Business, section A, the word “per” be added between the words “Passenger” and the word “Revenue”. When no other comments were made, Chairman Spychalski entertained a motion to approve the June 2, 2012 Regular Board Meeting minutes as amended. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
B. Receipt of April 2012 Finance Report
Judi Minor explained that the negative dollar amount of $1,169,793.44 on the General Checking line of the Balance Sheet is related to the accounting software reconciliation of payments for new New Flyer buses. Terri Quici reported that the net fuel price per gallon has been added to the CATACOMMUTE Report in response to a request from Joe Davidson. Hugh Mose commented on ridership.
Chairman Spychalski entertained a motion to receive the April 2012 Finance Report.
Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
C. Response to Banking Questions
In response to questions raised at the April 23, 2012 Regular Board meeting, Judi Minor reported that there is no requirement by the Auditors to have a Board member sign checks, only that checks have two signatures. Hugh Mose commented that the present system of having a Board member sign checks works well, because it gives him an opportunity to regularly get together with the Board Chairman or another Board member. The Board consensus was to continue the current practice of having one Board member sign checks.
Judi Minor further reported that in response to the Board’s inquiry about issues relating to having only one staff member authorized to access CATA’s internet banking program, Kimberly Fragola, Assistant Director of Administration, now also has access to the accounts in addition to Accounting Manager, Annette Filoromo-Beck.
D. Adoption of FY 2012/2013 FINAL Budget
Hugh Mose reported that at their meeting on May 29, the COG General Forum completed the municipal review process and approved the local shares allocated to the participating municipalities. Chairman Spychalski entertained a motion to adopt the FINAL FY 2012/2013 Budget. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
E. Adoption of the FY 2012/2013 Service Plan
Eric Bernier referenced his memo which provided the final list of planned service changes and provided a brief review of the changes. Chairman Spychalski entertained a motion to adopt the planned service changes and direct the staff to finalize the details necessary to implement them effective with the start of Fall Semester 2012. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
F. Vanpool Van Donations
Hugh Mose reported that as was discussed at the April Board meeting, CATA’s vanpool program has now reached the point where the staff expects to be disposing of vanpool vans each year. While these vans will have reached their End of Useful Life (EUL) as a transit vehicle, the staff believes that they will still have value to nonprofit agencies and local governments.
Terri Quici referenced her memo in which she describes a proposed program for making vanpool vans that have reached their EUL available for donation, consistent with our approved Disposition of Assets Policy. Also included was a draft program for soliciting and evaluating applications for such vehicles.
Terri further stated that of the six vanpool vans that CATA expects to be surplusing, the staff believes that a starting point, given the current financial situation, would be to make two vans available for donation this year.
Chairman Spychalski requested that a modification be made to the policy in the fifth paragraph to insert after the word “award” and before the word “also,” “the $500 charge will be subject to annual review and possible revision." Board consensus was to add the word “calendar” between 30 and days.
Chairman Spychalski entertained a motion to approve the Vanpool Van Donation process with the recommended modifications to the policy document, and the staff recommendation that two vans be made available for donation this year. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
G. Facility Expansion Update
Louwana Oliva reported that the sole bid received for the Gas Sensor project was extremely high, which has caused the staff to reject the bid and to ask for a third party review of the bid package before re-advertising. Also, the request for a zoning ordinance change will go before the Ferguson Township Supervisors at their June 18 meeting.
VI. NEW BUSINESS
A. Penn State Contract Renewal
Hugh Mose reported that the contract with Penn State for the LOOP and LINK and other transportation services has traditionally covered a three year period, with amendments done each year to specify the agreed-upon costs for that year as well as any amendments to the non-financial provisions of the agreement. Hugh further stated that the current three-year contract expires at the end of June, and presented a new draft agreement, for the period from July 1, 2012 through June 30, 2015, which includes no material changes from the current contract, although in some sections the wording has been changed to reflect current terminology.
Hugh went on to state that for the first year of the contract, the hourly rate for revenue service will increase by 3%, but agreed-upon reductions in service hours result in a total cost equal to that for the current year ($2,204,087).
Richard Kipp requested that in section 2.5 the word “practicable” be changed to “practical”. Joe Davidson stated that he would prefer that the next contract contain language that provided less control by the University of external advertising and tighter control by CATA of revenue. The Board consensus was to consider doing so in the next contract.
Chairman Spychalski entertained a motion to approve the contract with Penn State, authorize the General Manager to sign it on behalf of CATA, and direct the staff to forward it to the University for final execution. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
B. Contract Award for Auxiliary Parking
Louwana Oliva reported that bids for the construction of auxiliary outdoor parking at the Cato Park facility were opened on April 19, 2012; of the six bids received, the low bidder was Stone Valley Construction from Pine Grove Mills, with a bid of $406,500; the engineer’s estimate was $427,000. Louwana went on to report that a review of the submittal confirms that the bid is responsive to the IFB, and Stone Valley Construction is clearly a responsible bidder.
Louwana Oliva further stated that the other bids received were from Stickler Construction, LLC, $438,000; Mid-State Paving, LLC, $458,000; Leonard S. Fiore, Inc., $462,000; Ameron Construction Co., Inc., $467,988; and RC Bowman, Inc., $473,250; upon contract award a pre-construction meeting will be held the week of June 4, and construction is expected to begin shortly thereafter, with a target date of October 1 for project completion.
Chairman Spychalski entertained a motion to award a contract for the construction of auxiliary outdoor parking at CATA’s Cato Park facility to Stone Valley Construction, Inc., at a cost not to exceed $406,500, and that the General Manager be authorized to execute the same on CATA’s behalf. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
C. Contract Award for Universal Access Study
Hugh Mose reported that the State College Area Universal Transit Access Study is intended to gauge the effects of universal transit access (no fare paid at the point of service) on CATA and the surrounding community. Funded by the second round of the Pennsylvania Community Transportation Initiative (PCTI), this study will be completed with consultant assistance.
Greg Kausch reported that the six proposals which were received in response to the Request for Proposals were reviewed by a selection committee made up of representatives from CATA, the Centre County Metropolitan Planning Organization (CCMPO), PennDOT and Penn State, and that four firms were chosen to be interviewed.
Greg Kausch went on to report that the selection committee is recommending that a contract be awarded to LSC Transportation Consultants, Inc. of Colorado Springs, CO based on their extensive experience in transportation consulting within university communities (with direct experience in universal access programs), a basic working knowledge of CATA and the State College community, a well-defined scope of work, and the ability to complete the study quickly and efficiently. In addition, LSC’s cost proposal was deemed to be in the competitive range, allowing ample funds to complete the study while still allowing about 15% of grant funds to be used to offset CATA’s project management costs.
Tom Kurtz, via email, requested that the staff provide him with a copy of the Scope of Work from the RFP.
Chairman Spychalski entertained a motion that the Board of Directors authorize the General Manager to execute a contract with LSC Transportation Consultants, Inc. of Colorado Springs, CO for completion of the State College Area Universal Transit Access Study, in an amount not to exceed $85,000. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
D. Summer Board Meeting Schedule
Hugh Mose reported that because the staff does not foresee any critical action items that will require the Board to meet before July, cancellation of the June meeting is suggested. Chairman Spychalski entertained a motion that the Board act to cancel the June 25, 2012 Regular Board Meeting, and authorize the staff to publish notice of cancellation as required by law and to hold the July Regular Board Meeting as scheduled. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
VII. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose referenced his “Bi-weekly – For Your Information Report” which accompanied the Board packets.
B. Service Development Report
Chairman Spychalski referenced the Service Development written report which was included in the Board packets.
C. Ratification of General Manager’s Compensation Increase
Chairman Spychalski announced that the Board of Directors had agreed to increase
the compensation of the General Manager by three percent (3%) for FY 2012-2013. Chairman Spychalski entertained a motion to ratify the General Manager’s Compensation Increase of 3%. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
Chairman Spychalski entertained a motion to adjourn the meeting. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously. The meeting was adjourned at 5:45 P.M.
IX. EXECUTIVE SESSION
The Board reconvened in Executive Session to discuss labor negotiations and personnel issues.
Hugh A. Mose, Secretary