CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
APRIL 23, 2012
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Kimberly Fragola, Assistant Director of Administration
Sherry Snyder, Director of Operations
Mark Kutzer, Director of Maintenance
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Terri Quici, Commuter Services Manager
Marsha Kyper, Assistant to the General Manager
OTHERS PRESENT: Former CATA Driver Jennylind Crum and her husband Bob
Penn State Students: Kasandra Allwein, Skyler Peters,
Katherine Caswell, Jarett Grown, Derek Bates, and Liz
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:02 p.m.
II. EXECUTIVE SESSIONS
Chairman Spychalski announced that Executive Sessions had been held on March 28 and April 13 to discuss personnel issues.
III. PUBLIC COMMENT
There was no public comment.
IV. OLD BUSINESS
A. Approval of Minutes of March 27, 2012 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the March 27, 2012 Regular Board Meeting minutes. Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
B. Receipt of March 2012 Finance Report
Judi Minor commented that the Advertising Revenue of $13,965 was comprised of $8,589 for Interior Advertising and $5,376 for Exterior Advertising; wages look high due to there being three pay periods in the month; the Miscellaneous Non-Transportation Income Revenue reflects the disposition of three 1996 Orion buses, the old fork lift and scrap metal. The $1,173,251 in Accounts Payable is for the new buses.
Hugh Mose referenced the Ridership Report noting a 10% overall decline compared to March of 2011, which he suggested could be a result of there being one less Full- Service weekday this year than last, and the extremely mild March weather; Sherry Snyder suggested that the lower ridership during State Patty’s Day weekend would also have impacted the numbers.
Hugh Mose acknowledged the addition of Cumulative Annual Ridership to the report in response to a request made at the March Board meeting. Tom Kurtz expressed his appreciation for the addition of Passengers per Revenue Hours to the cover memo in response to his previous request.
Hugh Mose reported that paratransit ridership hit an all time high in March. Tom Kurtz requested that the paratransit report now include a reference point at which the new paratransit provider took over operations.
Terri Quici commented that the high gasoline consumption shown on the CATACOMMUTE Report is indicative of March being a longer month than February, as well as the longer distance which several of the new vanpool groups are traveling. Terri reported that the 30th vanpool will start on Tuesday, to be followed by another the following week, and that five 12 passenger vans are to be delivered in August. Joe Davidson requested that the average price per gallon of gasoline paid by vanpools be included on the report.
Chairman Spychalski entertained a motion to receive the March Finance Report.
Joe Davidson moved and Tom Kurtz seconded. The motion carried unanimously.
C. FY 2012/2012 Service Plan Update
Eric Bernier referenced the description and list of service changes contained in the DRAFT FY 2012/2013 Budget document which was provided in the Board packets and that were discussed at the March Board Work Session. Eric went on to report that after further consideration the proposed service changes will no longer include interlining of the A (Park Forest) and G (Stormstown) Routes, because the anticipated savings would not be realized, however, it will be proposed that the G Route follow the same route as the A when on campus to provide more attractive departure times from the Pattee Library stop.
Eric Bernier further reported that the VE (Vairo Blvd. Express) Route will be extended to a more functional layover that is not in a residential area. Eric concluded by stating that a revised list of proposed service changes will be presented for the Board’s approval at the May (June 4) Board meeting.
D. FY 2012/2012 Budget Update
Hugh Mose reported that over the past month the staff has worked to prepare the DRAFT Budget and get it to the COG for the General Forum meeting this evening, which will be followed by meetings with individual municipalities’ governing bodies over the next three weeks, and then a subsequent review by the COG Finance Committee on May 15; with the concurrence of the Finance Committee, the CATA Budget will go back to the General Forum on May 29 for their approval of the municipalities’ local shares. Several Board members commented on a number of edits which need to be made to the document.
This item was for information and comment only. No formal action was required of the Board at this time.
E. Vanpool Van Disposition Procedure
Hugh Mose commented that CATA had previously received an inquiry as to whether any CATA vans would become available for donation when they were taken out of service. This inquiry has resulted in the development of a Vanpool Van Disposition Procedure, which the Board first reviewed at the March Work Session; the changes suggested at that meeting were included in the document now before the Board for consideration.
Terri Quici referenced the Vanpool Van Disposition Procedure document, which was included in the Board packet. Joe Davidson requested that wording be added to the second paragraph to define the four years as being “since CATA acquired the vans;” Tammy Gentzel requested that in the third paragraph, the word “condition” in the heading be changed to “value,” and that a sentence be added to explain how the $5,000 vehicle value is determined.
Hugh Mose stated that the staff will continue to refine the document to include verbiage to address the points raised by the Board, and will then present a revised document for consideration at the May (June 4) Regular Board meeting.
F. Contract Award for Banking Services
Judi Minor reported that the staff had prepared and distributed a Request for Proposals
(RFP) for banking services in February of this year, and at the March Board meeting, the Board authorized the staff to make a selection for banking services in advance of the April Board meeting, subject to the Board’s concurrence at that meeting, so that the transition process could begin as quickly as possible. Judi further reported that four proposals had been received and the proposal from M & T Bank was rated the highest of the four on the weighted criteria included in the RFP.
Judi Minor went on to state that should the Board concur, the next steps in the transition are to complete and process the required paperwork to establish new accounts and the lines of credit required by the RFP. Judi referenced two resolutions for the Board to consider and adopt; one for Treasury Management Services and the other for the establishment of lines of credit. Judi also provided new signature cards for each of the new accounts, to be signed by each individual currently authorized to sign checks.
The Board requested that Judi Minor check with CATA’s Auditors to determine if it is necessary to have a Board member sign checks, and what issues need to be considered with having only one staff member authorized to access the accounts.
Chairman Spychalski entertained a motion to approve the selection of M & T Bank to provide banking services for the Authority, and that the required resolutions be adopted by the Board and forwarded to the bank. Joe Davidson moved and Tammy Gentzel seconded. The motion carried unanimously.
G. Bus Donation to CPI
Hugh Mose reported that in follow-up to discussion held during the March Board Work Session the Central Pennsylvania Institute of Science and Technology (CPI) has expressed, in writing, their interest in acquiring one of the CNG-powered buses that CATA will surplus this summer. Chairman Spychalski referenced a copy of the letter from CPI, which was included in the Board packet.
Chairman Spychalski entertained a motion to donate one of the surplus 1996 Orion CNG buses to the Central Pennsylvania Institute of Science and Technology, and that the staff be directed to make the necessary arrangements for the transfer. Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
H. Facility Expansion Update
Hugh Mose reported that over the past month the staff has been concentrating its efforts on trying to promote CATA’s application for Federal Transit Administration State of Good Repair grant funding as well as working on the Auxiliary Parking Lot and Gas Sensor projects. Louwana Oliva reported that Congressman Glenn Thompson’s office initiated a joint congressional letter to the FTA in support of the project, copies of which were circulated at the meeting.
This item was for discussion only; no Board action was requested.
V. NEW BUSINESS
A. Contract Award for Audit Services for FY 2011/2012
Judi Minor reported that a Request for Proposals (RFP) for Audit Services for FY 2011/2012 was publically advertised in March; proposals were received from current contractor Reinsel, Kuntz, Lesher and from ParenteBeard, with the Reinsel proposal being rated highest by staff. As in the past, the RFP includes an option for CATA to extend the contract annually for up to four additional option years at the prices included in the proposal.
Chairman Spychalski entertained a motion to authorize the staff to award the contract for FY 2011/2012 Audit Services to Reinsel, Kuntz, Lesher at a price not to exceed $21,000. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
B. Resolutions of Appreciation
Hugh Mose reported that earlier this month two of CATA’s more senior employees concluded their employment; John Beaver, Bus Driver, retired after fourteen years of service, while Bus Driver Jennylind Crum resigned after thirteen years of employment to join her family out of state.
Hugh Mose presented Draft Resolutions of Appreciation for the Board to consider
adopting for each of these individuals. Chairman Spychalski entertained a motion to formally adopt the Resolutions of Appreciation for John Beaver and Jennylind Crum. Tammy Gentzel moved and Joe Davidson seconded. The motion carried unanimously.
Jennylind Crum and her husband Bob were in attendance at the meeting; Chairman Spychalski read and presented Jennylind with her resolution, and expressed, on behalf of everyone at CATA, how much she would be missed. Hugh Mose and Sherry Snyder reiterated that sentiment.
John Beaver’s resolution will be provided to him through the mail.
VI. OTHER BUSINESS
A. General Manager’s Report
Sherry Snyder reported that the loss of five Drivers over the Spring Semester resulted in some difficulty in filling all of the work assignments during the Blue / White Game weekend, but that ultimately Drivers did fill the shifts.
Mark Kutzer reported that ten of the eleven new New Flyer buses from the first order have arrived; six of the second 17 ordered have been delivered, with more expected by the end of the week and the remainder within four weeks. Mark further reported that the estimate for repairs on the new Excelsior (Bus # 6), which was involved in a collision, is $198,000.
Louwana Oliva reported that the first two weeks of transition for paratransit services from Handy Delivery to Ride Right went smoothly, and then five complaints were received during week three, each of which have been addressed.
Hugh Mose reported that he would be attending the Spring Pennsylvania Public Transportation Association (PPTA) Conference in Lancaster on Tuesday, April 24, and would then be out of the office the remainder of the week for vacation; Sherry Snyder will be in charge until Louwana Oliva returns from PPTA on Thursday, April 26.
B. Service Development Report
Eric Bernier referenced his written report which was provided in the Board packets, and commented on a land development plan submitted for an 1100 bedroom undergraduate student housing complex, along Toftrees Avenue between the Village at Penn State and existing Toftrees apartments, which is being proposed for Patton Township,
Chairman Spychalski entertained a motion to adjourn the meeting. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously. The meeting was adjourned at 5:30 p.m.
VIII. EXECUTIVE SESSION
The Board reconvened in Executive Session to discuss labor negotiations and personnel issues.
Hugh A. Mose, Secretary Date