CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

Print version

APRIL 23, 2012

4:00 p.m.

 

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA  16801

 

BOARD MEMBERS PRESENT:     John Spychalski, Chairman

                                                            Joe Davidson, Vice-Chairman

                                                            Richard Kipp, Treasurer

                                                            Tom Kurtz

                                                            Tammy Gentzel

 

STAFF PRESENT:                             Hugh Mose, General Manager

                                                            Louwana Oliva, Assistant General Manager

                                                            Judith Minor, Director of Administration

                                                            Kimberly Fragola, Assistant Director of Administration

                                                            Sherry Snyder, Director of Operations

                                                            Mark Kutzer, Director of Maintenance

                                                            Eric Bernier, Service Development Manager

                                                            Jackie Sheader, Marketing Manager

                                                            Terri Quici, Commuter Services Manager

                                                            Marsha Kyper, Assistant to the General Manager

 

OTHERS PRESENT:                         Former CATA Driver Jennylind Crum and her husband Bob

                                                            Penn State Students: Kasandra Allwein, Skyler Peters,

                                                            Katherine Caswell, Jarett Grown, Derek Bates, and Liz

                                                            McTish

 

I.          CALL TO ORDER

            Chairman Spychalski called the meeting to order at 4:02 p.m.

 

II.        EXECUTIVE SESSIONS

            Chairman Spychalski announced that Executive Sessions had been held on March 28 and April 13           to discuss personnel issues.

 

III.       PUBLIC COMMENT

            There was no public comment.

 

IV.       OLD BUSINESS

 

            A.        Approval of Minutes of March 27, 2012 Regular Board Meeting

                        Chairman Spychalski entertained a motion to approve the March 27, 2012 Regular                         Board Meeting minutes.  Joe Davidson moved and Tom Kurtz seconded.  The                               motion carried unanimously.

 

           

           

            B.        Receipt of March 2012 Finance Report

                        Judi Minor commented that the Advertising Revenue of $13,965 was comprised of                       $8,589 for Interior Advertising and $5,376 for Exterior Advertising; wages look                            high due to there being three pay periods in the month; the Miscellaneous                                              Non-Transportation Income Revenue reflects the disposition of three 1996 Orion                                   buses, the old fork lift and scrap metal.  The $1,173,251 in Accounts Payable is for                the new buses.

 

                        Hugh Mose referenced the Ridership Report noting a 10% overall decline compared to                 March of 2011, which he suggested could be a result of there being one less Full-                          Service weekday this year than last, and the extremely mild March weather;  Sherry                      Snyder suggested that the lower ridership during State Patty’s Day       weekend would also               have impacted the numbers. 

 

                        Hugh Mose acknowledged the addition of Cumulative Annual Ridership to the report in             response to a request made at the March Board meeting.  Tom Kurtz expressed his                        appreciation for the addition of Passengers per Revenue Hours to the cover memo in                     response to his previous request.

 

                        Hugh Mose reported that paratransit ridership hit an all time high in March.  Tom                           Kurtz requested that the paratransit report now include a reference point at which                          the new paratransit provider took over operations.

 

                        Terri Quici commented that the high gasoline consumption shown on the                                        CATACOMMUTE Report is indicative of March being a longer month than                                 February, as well as the longer distance which several of the new vanpool groups                               are traveling.  Terri reported that the 30th vanpool will start on Tuesday, to be followed                         by another the following week, and that five 12 passenger vans are to be delivered in                       August.  Joe Davidson requested that the average price per gallon of gasoline paid by               vanpools be included on the report.

 

                        Chairman Spychalski entertained a motion to receive the March Finance Report.

                        Joe Davidson moved and Tom Kurtz seconded.  The motion carried unanimously.

 

            C.        FY 2012/2012 Service Plan Update

                        Eric Bernier referenced the description and list of service changes contained in the                        DRAFT FY 2012/2013 Budget document which was provided in the Board packets                     and that were discussed at the March Board Work Session.  Eric went on to report              that after further consideration the proposed service changes will no longer include              interlining of the A (Park Forest) and G (Stormstown) Routes, because the                            anticipated savings would not be realized, however, it will be proposed that the G                                 Route follow the same route as the A when on campus to provide more attractive                          departure times from the Pattee Library stop. 

 

                        Eric Bernier further reported that the VE (Vairo Blvd. Express) Route will be extended                to a more functional layover that is not in a residential area.  Eric concluded by stating                         that a revised list of proposed service changes will be presented for the Board’s                                 approval at the May (June 4) Board meeting.  

           

 

 

 

 

 

 

 

            D.        FY 2012/2012 Budget Update

                        Hugh Mose reported that over the past month the staff has worked to prepare the                          DRAFT Budget and get it to the COG for the General Forum meeting this evening,                      which will be followed by meetings with individual municipalities’ governing bodies              over the next three weeks, and then a subsequent review by the COG Finance                                  Committee on May 15; with the concurrence of the Finance Committee, the CATA                Budget will go back to the General Forum on May 29 for their approval of the                           municipalities’ local shares.  Several Board members commented on a number of                            edits which need to be made to the document.

 

                        This item was for information and comment only.  No formal action was required                          of the Board at this time.

 

            E.        Vanpool Van Disposition Procedure

                        Hugh Mose commented that CATA had previously received an inquiry as to whether                    any CATA vans would become available for donation when they were taken out of                 service.  This inquiry has resulted in the development of a Vanpool Van Disposition               Procedure, which the Board first reviewed at the March Work Session; the changes                  suggested at that meeting were included in the document now before the Board for              consideration.

 

                        Terri Quici referenced the Vanpool Van Disposition Procedure document, which                           was included in the Board packet.  Joe Davidson requested that wording be added                               to the second paragraph to define the four years as being “since CATA acquired the                    vans;” Tammy Gentzel requested that in the third paragraph, the word “condition” in              the heading be changed to “value,” and that a sentence be added to explain how the              $5,000 vehicle value is determined.

 

                        Hugh Mose stated that the staff will continue to refine the document to include                             verbiage to address the points raised by the Board, and will then present a revised                                     document for consideration at the May (June 4) Regular Board meeting.

 

            F.        Contract Award for Banking Services

                        Judi Minor reported that the staff had prepared and distributed a Request for Proposals

                        (RFP) for banking services in February of this year, and at the March Board meeting,                    the Board authorized the staff to make a selection for banking services in advance of              the April Board meeting, subject to the Board’s concurrence at that meeting, so that               the transition process could begin as quickly as possible.  Judi further reported                                   that four proposals had been received and the proposal from M & T Bank was rated the                      highest of the four on the weighted criteria included in the RFP.

 

                        Judi Minor went on to state that should the Board concur, the next steps in the transition              are to complete and process the required paperwork to establish new accounts and the                         lines of credit required by the RFP.  Judi referenced two resolutions for the Board to                   consider and adopt; one for Treasury Management Services and the other for the                                    establishment of lines of credit.  Judi also provided new signature cards for each of the                        new accounts, to be signed by each individual currently authorized to sign checks.

 

                        The Board requested that Judi Minor check with CATA’s Auditors to determine if it                    is necessary to have a Board member sign checks, and what issues need to be                                    considered with having only one staff member authorized to access the accounts.

 

                        Chairman Spychalski entertained a motion to approve the selection of M & T Bank                        to provide banking services for the Authority, and that the required resolutions be                              adopted by the Board and forwarded to the bank.  Joe Davidson moved and Tammy                     Gentzel seconded.  The motion carried unanimously.

 

            G.        Bus Donation to CPI

                        Hugh Mose reported that in follow-up to discussion held during the March Board                                     Work Session the Central Pennsylvania Institute of Science and Technology (CPI)                        has expressed, in writing, their interest in acquiring one of the CNG-powered buses                 that CATA will surplus this summer.  Chairman Spychalski referenced a copy                                   of the letter from CPI, which was included in the Board packet.

 

                        Chairman Spychalski entertained a motion to donate one of the surplus 1996                                  Orion CNG buses to the Central Pennsylvania Institute of Science and Technology,                      and that the staff be directed to make the necessary arrangements for the transfer.                           Tom Kurtz moved and Richard Kipp seconded.  The motion carried unanimously.

 

            H.        Facility Expansion Update

                        Hugh Mose reported that over the past month the staff has been concentrating its                          efforts on trying to promote CATA’s application for Federal Transit Administration                      State of Good Repair grant funding as well as working on the Auxiliary Parking Lot                       and Gas Sensor projects.  Louwana Oliva reported that Congressman Glenn                            Thompson’s office initiated a joint congressional letter to the FTA in support of the                  project, copies of which were circulated at the meeting.

 

                        This item was for discussion only; no Board action was requested.

 

V.        NEW BUSINESS

 

            A.        Contract Award for Audit Services for FY 2011/2012

Judi Minor reported that a Request for Proposals (RFP) for Audit Services for FY 2011/2012 was publically advertised in March; proposals were received from current contractor Reinsel, Kuntz, Lesher and from ParenteBeard, with the Reinsel proposal being rated highest by staff.  As in the past, the RFP includes an option for CATA to extend the contract annually for up to four additional option years at the prices included in the proposal.

                        Chairman Spychalski entertained a motion to authorize the staff to award the contract                   for FY 2011/2012 Audit Services to Reinsel, Kuntz, Lesher at a price not to exceed                $21,000.  Richard Kipp moved and Tom Kurtz seconded.  The motion carried                                  unanimously.

 

            B.        Resolutions of Appreciation

                        Hugh Mose reported that earlier this month two of CATA’s more senior employees                       concluded their employment; John Beaver, Bus Driver, retired after fourteen years of                    service, while Bus Driver Jennylind Crum resigned after thirteen years of                                        employment to join her family out of state.

 

 

                        Hugh Mose presented Draft Resolutions of Appreciation for the Board to consider

                        adopting for each of these individuals.  Chairman Spychalski entertained a motion                         to formally adopt the Resolutions of Appreciation for John Beaver and Jennylind Crum.                   Tammy Gentzel moved and Joe Davidson seconded.  The motion carried                                          unanimously.

 

                        Jennylind Crum and her husband Bob were in attendance at the meeting; Chairman                       Spychalski read and presented Jennylind with her resolution, and expressed, on behalf                  of everyone at CATA, how much she would be missed.  Hugh Mose and Sherry Snyder                       reiterated that sentiment.

 

                        John Beaver’s resolution will be provided to him through the mail.

 

VI.       OTHER BUSINESS

 

            A.        General Manager’s Report

                        Sherry Snyder reported that the loss of five Drivers over the Spring Semester                                 resulted in some difficulty in filling all of the work assignments during the Blue / White                Game weekend, but that ultimately Drivers did fill the shifts.    

 

                        Mark Kutzer reported that ten of the eleven new New Flyer buses from the first                            order have arrived; six of the second 17 ordered have been delivered, with more                            expected by the end of the week and the remainder within four weeks.  Mark                                    further reported that the estimate for repairs on the new Excelsior (Bus # 6), which was                    involved in a collision, is $198,000.

 

                        Louwana Oliva reported that the first two weeks of transition for paratransit services                    from Handy Delivery to Ride Right went smoothly, and then five complaints were                        received during week three, each of which have been addressed.

 

                        Hugh Mose reported that he would be attending the Spring Pennsylvania Public                            Transportation Association (PPTA) Conference in Lancaster on Tuesday, April 24,                        and would then be out of the office the remainder of the week for vacation; Sherry                 Snyder will be in charge until Louwana Oliva returns from PPTA on Thursday, April                     26.

 

            B.        Service Development Report

                        Eric Bernier referenced his written report which was provided in the Board packets, and               commented on a land development plan submitted for an 1100 bedroom undergraduate                student housing complex, along Toftrees Avenue between the Village at Penn State and                existing Toftrees apartments, which is being proposed for Patton Township,  

 

VII.     ADJOURNMENT

            Chairman Spychalski entertained a motion to adjourn the meeting.  Tom Kurtz moved and            Joe Davidson seconded.  The motion carried unanimously.  The meeting was adjourned at       5:30 p.m.

 

VIII.    EXECUTIVE SESSION

            The Board reconvened in Executive Session to discuss labor negotiations and personnel    issues.

 

________________________________________                            _________________________

Hugh A. Mose, Secretary                                                                   Date