CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

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September 26, 2011

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA  16801

 

 

BOARD MEMBERS PRESENT:                      John Spychalski, Chairman

                                                                        Joe Davidson, Vice-Chairman

                                                                        Richard Kipp, Treasurer

                                                                        Tom Kurtz

 

STAFF PRESENT:                                           Hugh Mose, General Manager

                                                                        Louwana Oliva, Assistant General Manager

                                                                        Judith Minor, Director of Administration

                                                                        Kimberly Fragola, Assistant Director of Administration

                                                                        Mark Kutzer, Director of Maintenance

                                                                        Eric Bernier, Service Development Manager

                                                                        Jackie Sheader, Marketing Manager

                                                                        Greg Kausch, Transportation Planner

                                                                        Marsha Kyper, Assistant to the General Manager

                                                                        Ryan Harshbarger, Transportation Analyst

                                                                        Nick Soccio, Facilities Manager

 

OTHERS PRESENT:                                        Matthew Sickles, P.E. Vice President, CDM

                                                                        Ed Roethlein, AIA, CDM

                                                                        Adam Locke, CDM

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        ANNOUNCEMENT OF EXECUTIVE SESSION

Chairman Spychalski announced that an Executive Session had been held on September 12, 2011 to discuss labor contract negotiations. 

 

III.       PUBLIC COMMENT

There was no public comment.

 

IV.       OLD BUSINESS

  

A.         Approval of Minutes of August 22, 2011 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the minutes of the August 22, 2011 Regular Board Meeting.  Joe Davidson moved and Tom Kurtz seconded.  The motion carried unanimously.

   

B.         June, July and August 2011 Finance Reports

Chairman Spychalski entertained a motion to accept the June Finance Report as presented.   Judi Minor reported that although the FY 2010/2011 audit reports have not yet been finalized, staff had reviewed and approved the Draft audit reports and prepared the Finance Reports and year-end internal accounts using the auditors’ worksheets, rather than delay the Board’s receipt of these reports.  In the unlikely event that any data is changed in the final audit, staff will provide restated reports.  Richard Kipp moved and Tom Kurtz seconded.  After brief discussion, the motion carried unanimously.

 

Chairman Spychalski entertained a motion to accept the July and August 2011 Finance Reports as presented.  Tom Kurtz moved and Joe Davidson seconded.  After brief discussion, the motion carried unanimously.

 

V.          NEW BUSINESS

 

               A.      CATABUS Ridership Reporting

Ryan Harshbarger, Transportation Analyst, referenced the newly upgraded and enhanced CATABUS ridership reports which were presented to give the Board the opportunity to discuss them, and to apprise the staff of any revisions that should be made.   The Board consensus was that the report should:

·         Be structured to present Ridership and Revenue Hours by sub-categories of Community and Campus Service and by route.

·         Show Campus Service as other than under the “free” category.

·         Be included in all future Board packets as part of the Finance Report.

 

This item was for review and discussion only.  No formal action was required of the Board.

 

            B.         Transportation Trends           

Louwana Oliva referenced her memo and a set of tables and graphs that illustrate trends in the data being collected in Operations and Maintenance.   Louwana went on to describe plans to further refine the data collection and monitoring processes over the coming year.   Board consensus was that the report should:

·         Provide more description about what is included in the graphs.

·         Be presented to the Board once a year.

 

This item was for review and discussion only.  No formal action was required of the Board.

 

C.       Camp Dresser and McKee, Inc. (CDM) Presentation

Matthew Sickles, P.E. Vice President, Officer in Charge; Edward Roethlein, AIA, Technical Project Manager, and Adam Locke of Camp Dresser and McKee, the firm with which CATA has contracted to provide Architectural and Engineering Services for the Maintenance facility expansion, were present at the meeting to provide information about the members of the project team, the mission/challenge, their approach, the timeline, site-specific challenges and deliverables at the end of the project.  

 

Matthew Sickles reported that in addition to the three CDM staff members introduced at the meeting, Tim King would serve as the lead architect, and the following sub-consultants, some of them local, would make up the remainder of the project team: Ron Hilton, Maintenance Facility Consultants; PennTerra, site surveying, civil engineering and permitting; ARM Group, geotechnical engineering; Eichelberger’s Drilling, Inc., geothermal drilling; Sharon Greene and Associates, funding; Crawford Consulting Services, cost estimating and fulfillment of the  requirement to include a Disadvantaged Business Enterprise.

 

Matthew Sickles stated that the project has come about as a result of CATA having outgrown its present Maintenance facility, which has created functional inadequacies.  Mr. Sickles went on to say that the three critical success factors are the: 1) enhancement of the functionality, operational efficiencies and facility safety 2) employing of innovative, state-of-the-art technologies, while not being the “beta test” for any new products 3) addressing of project-specific challenges including site conditions, budget constraints, site boundaries and the maintaining of operations during construction.

 

Ed Roethlein expounded on the site-specific challenges including the soil conditions, sink holes, interior column in the current Maintenance area, hazardous circulation pattern for buses, and zoning requirements such as set-backs, maximum buildable area, impervious coverage limitation of 60% and the 45 foot building height limit. 

 

Ed Roethlein further explained that due to funding constraints and the need to maintain operations

during construction, consideration is being given to planning for construction in phases.  He went on to state that upon completion of the needs analysis, if it is determined that the expansion will occur on the current site, preliminary design plans, a suggested equipment list and cost estimates will be provided in December; design development will commence in February of 2012, and construction documents and cost estimates will be completed in August, 2012.

 

Joe Davidson expressed concern that the plan needs to take into account the future needs of CATA, inquired about the timing of a decision to build on the current site or elsewhere, and how much money would be spent before that decision is made.  Ed Roethlein and Matthew Sickles responded that programming for the project is taking into consideration CATA’s future needs, and that a Statement of Expandability will be provided at the completion of programming, which will serve as a guide to determining the feasibility of building on the current site.  Ed went on to say that a decision regarding the feasibility of building on the current site will be made immediately after programming for the project is completed, and an estimated $50,000 or less of the project budget will have been spent by that point in the process. 

 

This item was for information and discussion only.  No formal action was required of the Board.

 

VI.       OTHER BUSINESS

             

            A.         General Manager’s Report

                        Hugh Mose referenced his written report.                                                             

 

B.         Service Development Report

                        Eric Bernier referenced his written report.  

 

VII.                  ADJOURNMENT

Chairman Spychalski entertained a motion to adjourn the meeting.  Tom Kurtz moved and Joe Davidson seconded.  The motion carried unanimously.  The meeting was adjourned at 6:09 p.m.

           

 

 

__________________________________________                                                            _________________

Hugh A. Mose, Secretary                                                                                             Date