CENTRE AREA TRANSPORTATION AUTHORITY REGULAR BOARD MEETING MINUTES
August 22, 2011
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Mark Kutzer, Director of Maintenance
Jackie Sheader, Marketing Manager
Nick Soccio, Facilities Manager
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order.
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of July 25, 2011 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the July 25, 2011 regular Board meeting with the following corrections: Old Business, Section C, fifth line, change 2012 to 2010; eighth line, add “May” after “month of”; New Business, Section A, add a “period” at the end of the first paragraph; Section D, fourth paragraph, add “appear in red” after “suggestions”. Richard Kipp moved and Tom Kurtz seconded. The motion carried unanimously.
B. Moshannon Valley - State College Commuter Bus Service: Interagency Agreement
Hugh Mose reported that at the July meeting the Board authorized Chairman Spychalski to execute an Interagency Agreement with the Area Transportation Authority of North Central Pennsylvania (ATA) to cover regional commuter bus service coming from Clearfield through the Moshannon Valley and into State College. Since the document had not quite been finalized, the authorization was granted contingent upon the agreement being acceptable to John Baker, who had suggested several additions to the text.
Hugh Mose further reported that the ATA Solicitor had numerous concerns with the agreement, even though it had been drafted by the ATA staff. As a result, the planned August 1st inauguration of the service was delayed until August 15. The ATA attorney responded to CATA Solicitor, John Baker on August 11, and asked for permission to begin the service without an agreement in place. CATA declined, and the start-up was delayed a second time. John Baker spoke to the ATA Solicitor on Monday, August 15 and sent him a revised Agreement on Wednesday, August 17. As of 2 p.m., prior to the Board meeting, John Baker had not received a response from the Solicitor.
The Board discussed whether or not to issue a news release which explained that CATA was not responsible for the hold-up of the ATA Commuter Bus Service. Consensus was to not proceed with such a news release.
IV. NEW BUSINESS
A. Maintenance Facility A&E Contract
Hugh Mose reported that over the past several months the staff has been working through the solicitation of Architectural and Engineering (A&E) services for the expansion of CATA’s Maintenance facility. The RFP resulted in a large number of responses; a staff committee ranked all of the submittals, and narrowed the field to three finalists, who were then invited for interviews. Consistent with the Brooks Act, which governs the selection of professional services when federal funds are involved, the firm whose technical proposal was ranked highest was brought back for negotiations on price.
Louwana Oliva and Nick Soccio referenced a memo from Louwana, which detailed the scope of the project, as well as the process that resulted in the recommendation to retain the services of the firm of CDM-WSA, and accompanying documents which included CDM-WSA’s cover letter, Section 1 of their Technical Proposal as well as their Cost Proposal.
Hugh Mose provided the following background information: CDM is a large engineering firm based in Cambridge, Massachusetts, formerly known as Camp Dresser and McKee; WSA is Wilbur Smith and Associates, a large transportation consulting firm that has recently merged with CDM. The firm has maintained an office in State College for over a decade, although most of the professionals who will work on this project will come from their Pittsburgh office. CDM-WSA is supported by several sub-consultants, including PennTerra Engineering, located in Ferguson Township. Louwana Oliva stated that the CDM project team includes a finance specialist, who could help find construction funding, a project manager who has been involved with the construction of a number of transportation facilities within the state of Pennsylvania and an individual who specializes in the design of transportation maintenance facilities.
Hugh Mose explained that typically the recommendation would have been presented to the Board in two steps: first requesting Board approval of the top ranked proposer and authorizing the staff to engage them in price negotiations, and second, returning to the Board for approval once a contract acceptable to the parties had been arrived at. However, in this case the process needed to be moved ahead quickly, because the preliminary work of the consultant will be used to support a grant application that has a deadline in October. As a result, with the concurrence of Chairman Spychalski, price negotiating was begun right away.
Chairman Spychalski entertained a motion to authorize the General Manager to enter into a contract with CDM-WSA in an amount not to exceed $500,000 for architectural and engineering services on the expansion of CATA’s bus maintenance, servicing and storage areas. Tom Kurtz moved and Kathryn Bittner seconded. Richard Kipp recused himself, because his son is employed with PennTerra Engineering, a sub-consultant on the project team. After some discussion, the motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose and Louwana Oliva reported on the start of Full Service. Jackie Sheader reported that Exterior Advertising for two more buses had been sold to Fulton Financial. Hugh Mose commented on natural gas purchases for fall and winter and the upcoming start of the Football Shuttle. Hugh went on to report that he had attended the ITSPA Annual Meeting at which Greg Kausch accepted the Project of the Year award for the North Atherton Signal Project.
B. Service Development Report
Chairman Spychalski referenced a written report from Eric Bernier.
C. Resolution of Appreciation
Chairman Spychalski stated that this would be Kathryn Bittner’s final meeting as a member of the Board because she was relocating to Buffalo, New York to accept a promotion at M&T Bank. The Board presented Kathryn with a Resolution of Appreciation for her nearly seven years of service to CATA.
Chairman Spychalski entertained a motion to adjourn the meeting. Kathryn Bittner moved and Tom Kurtz seconded. The meeting was adjourned at 5:21 p.m.
VII. EXECUTIVE SESSION
An executive session was held to discuss personnel matters.
Hugh A. Mose, Secretary Date