CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING
May 23, 2011
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
BOARD MEMBERS ABSENT: Tom Kurtz
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Kimberly Fragola, Assistant Director of Administration
Mark Kutzer, Director of Maintenance
Eric Bernier, Service Development Manager
Jackie Sheader, Marketing Manager
Terri Quici, Commuter Services Manager
Greg Kausch, Transportation Planner
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:04 p.m.
There was no public comment.
III. OLD BUSINESS
A. Approval of Minutes of April 25, 2011 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes of the April 25, 2011 Regular Board meeting with the following corrections: Old Business, Section F, line two, change the name Tom Kurtz to Joe Davidson; Other Business, Section A, General Manager’s report: remove the word “that” from the first bullet point. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
B. Receipt of April 2011 Finance Report
Chairman Spychalski entertained a motion to receive the April 2011 Finance Report as presented. Judi Minor reported that $700,000 in Federal Operating Funds has been drawn down. The amount of Federal Appropriation received was $50,000 less than expected; wages and benefits appear high due to there being three pay payroll periods in the month of April.
Hugh Mose reported that there was one less Full Service weekday this year (21) than last (22) and that ridership trends continued as in past months with CATABUS Routes showing an increase overall, while campus routes and CATARIDE continued to show declines in ridership; OnePass sales were well ahead of last year while token sales were down twenty percent but up twenty-five percent for the year.
Terri Quici referred to an updated version of the CATACOMMUTE Operating Report, a newspaper article about the program from the Lewistown Sentinel and a color poster which Jackie Sheader had designed to help promote the CATACOMMUTE program. Terri reported that routine maintenance had been performed on twelve vans; the paratransit van which is not being used in the vanpool program is being transferred to the CATARIDE program; twenty vanpool groups are currently operating and that there may be five more by August; three old Dodge vans are being brought back into service; three new vans were ordered through the JARC grant and should be delivered by the end of August and that there is still a need to replace three vans which are coming to the end of their “useful life” according to FTA guidelines.
Kathryn Bittner moved and Richard Kipp seconded. With no further discussion, the motion carried unanimously.
C. Adoption of FY 2011/2012 FINAL Budget
Hugh Mose referred to the FY 2011/2012 five-page Operating Budget in the Board packets and stated that the complete FY 2011/2012 Budget document was distributed to the Board in April. Hugh further reported that the COG Executive Committee had cancelled the May General Forum meeting, and that Jim Steff would be writing to all of the COG municipalities informing them that they are authorized to adopt their respective local shares as presented. Hugh Mose and Chairman Spychalski expressed appreciation to the staff for its work on the Budget.
Chairman Spychalski entertained a motion to adopt the FY 2011/2012 FINAL Budget. Richard Kipp moved and Joe Davidson seconded. The motion carried unanimously.
D. Adoption of the FY 2011/2012 Service Plan
Eric Bernier referenced his memo and the attachments which provide a list and details regarding the planned service changes including a notation of any change which differs from the original list included in the Budget.
Chairman Spychalski entertained a motion to approve the planned service changes as presented and direct staff to finalize the details necessary to implement them effective with the start of Fall Semester 2011. Richard Kipp moved and Kathryn Bittner seconded. The motion carried unanimously.
E. Exterior Advertising
Jackie Sheader reported that at the April 25 Meeting, the Board had accepted the staff’s recommendation to move forward with the implementation of a year-long exterior bus advertising program contingent on the gathering of municipal support and staff working further with the University to negotiate content restrictions and revenue share for advertisements placed on LOOP and LINK routes, per the current service agreement. Jackie referenced her memo and the attachments which provide a summary of steps that have been taken since that meeting and an action plan for implementing the pilot program.
This item was for review and comment only. No formal action was required of the Board.
F. Policy Adoption
Julie Hartley referenced the Policy Manual sections that were reviewed at the March 28th meeting and again at the April 25th meeting, approval of which was tabled pending suggested changes. Chairman Spychalski suggested that similar language which had been added to page seven of the Sexual Harassment Policy, “In cases where the complaint involves a member of the Human Resources Department, the General Manager shall serve as the Investigator.” also be added to page five under the “Procedures for filing internal sexual abuse complaints” section.
Chairman Spychalski entertained a motion to adopt the policies with the addition noted. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
IV. NEW BUSINESS
A. Summer Board Meeting Schedule
Hugh Mose stated that the Board typically does not meet during one or more of the summer months and that because the staff does not foresee any critical action items that will require the Board to meet before July, cancellation of the June meeting is suggested. Hugh further stated that in expectation that the July meeting will be held as scheduled, the Board may at that time decide whether to cancel the August meeting.
Chairman Spychalski entertained a motion to cancel the June 27 Regular Board Meeting and authorize the staff to publish notice of cancellation as required by law. Richard Kipp moved and Kathryn Bittner seconded. The motion carried unanimously.
B. Contract for Paratransit Services
Hugh Mose reported that in the latter part of 2009 CATA undertook a solicitation for paratransit (CATARIDE) services. At that time the staff recommended, and the Board approved, awarding Handy Delivery a contract for 18 months, with the option to renew for up to four additional years at rates to be negotiated. Hugh stated that with the initial contract expiring at the end of June, the staff has just begun to discuss with the owners of Handy Delivery rates and other parameters for year two of the five-year period.
Hugh Mose stated that if the Board does not meet in June, there will be no opportunity for the Board to act on a staff recommendation for a contract award to Handy Delivery for year two, which will begin on July 1. Therefore, Hugh requested that he be authorized to execute a contract with Handy Delivery for FY 2011/12 paratransit services if the parties are able to reach mutually agreeable terms, and further stated that he will bring the matter to the Board for its retroactive approval at the July meeting.
Chairman Spychalski entertained a motion to authorize the General Manager to exercise CATA’s option to contract with Handy Delivery for the operation of CATARIDE in FY 2011/12, as provided under the terms of CATA’s Request for Proposals for paratransit services. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
B. Service Development Report
Eric Bernier referenced his memo and also reported that staff will have provided at least five CNG tours and/or presentations by the July Board meeting.
Chairman Spychalski entertained a motion to adjourn the meeting. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously. The meeting was adjourned at 5:27 p.m.
Hugh A. Mose, CATA Board Secretary