CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

pdf version

April 25, 2011

4:00 p.m.

STATE COLLEGE BOROUGH BUILDING

Conference Room 241, 243 S. Allen Street

State College, PA  16801

 

 

BOARD MEMBERS PRESENT:                 John Spychalski, Chairman

                                                                        Joe Davidson, Vice-Chairman

                                                                        Richard Kipp, Treasurer

                                                                        Kathryn Bittner

                                                                        Tom Kurtz

 

STAFF PRESENT:                                         Louwana Oliva, Assistant General Manager

                                                                        Judith Minor, Director of Administration

                                                                        Kimberly Fragola, Assistant Director of Administration

                                                                        Mark Kutzer, Director of Maintenance

                                                                        Eric Bernier, Service Development Manager

                                                                        Jackie Sheader, Marketing Manager

                                                                        Greg Kausch, Transportation Planner

                                                                        Marsha Kyper, Assistant to the General Manager

 

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:00 p.m.

 

II.        EXECUTIVE SESSION

Chairman Spychalski announced that Executive Sessions were held on March 28 and March 30 to discuss personnel matters. 


III.       PUBLIC COMMENT
            There was no public comment.

IV.       OLD BUSINESS

A.        Approval of Minutes of March 21, 2011 Board Budget Work Session

Chairman Spychalski entertained a motion to approve the March 21, 2011 Board Budget Work Session Minutes with one correction on the first page, second line from the bottom in the Five- Year Projections, the addition of a “0” to the figure $100,00.  Tom moved and Richard seconded.  The motion carried unanimously.

 

            B.        Approval of Minutes of March 28, 2011 Regular Board Meeting

Chairman Spychalski entertained a motion to approve the March 28, 2011 Regular Board Meeting Minutes.  Richard Kipp moved and Joe Davidson seconded.  The motion carried unanimously.

 

 

 

                       

             C.       Receipt of March 2011 Finance Report

Judi Minor stated that all of CATA’s FY 2010/2011 state funding has been exhausted and federal funds are now being utilized; the Professional Services line item is high due to the inclusion of quarterly payment to the RTC (Regional Technology Coalition) and legal fees related to labor negotiations.  

 

Judi referenced the additional column on the Voucher Report which was provided in response to a request from Tom Kurtz for details on checks for his and the public’s information.  Judi stated that the current MAS 90 software does not accommodate the providing of this information and that including it in the March report required significant staff time.  Judi went on to report that a twenty page pre-check payment entry report could be provided or a separate report for non-obvious checks could be developed. The consensus of the Board was that both the twenty page report offered by Judi Minor and the entries on the Voucher Report which required significant staff time did not need to be provided for the next meeting, but that staff should continue to explore options for providing the check details, including working with MAS 90 software vendor.

           

Joe Davidson inquired whether money is being set aside to replace the aging service vehicles.  Louwana Oliva responded that money is not currently being set aside and an analysis of the service vehicle fleet has been planned as a follow-up to the now completed Fleet Vehicle Replacement study.

 

Kathryn Bittner inquired about borrowing against a grant.  Judi Minor responded that it was not possible to do so.

 

Chairman Spychalski entertained a motion to receive the Finance Report as presented.  Kathryn Bittner moved and Tom Kurtz seconded.  The motion carried unanimously. 

 

            D.        Policy Adoption

Chairman Spychalski referenced the Policy Manual sections which were presented for approval. The Chairman called attention to the sentence in the first paragraph on page thirteen “In cases where the complaint involves a member of the Human Resources Department, the Director of Administration shall serve as the Investigator” and suggested that similar language should be included in the Sexual Harassment Policy on pages six and seven.  Louwana Oliva stated that within the same sentence, the title of Director of Administration should be changed to General Manager to reflect the current reporting structure.  Tom Kurtz stated that the position of Assistant Director of Administration should be added to the Procurement Procedures Policy on page three.

 

Chairman Spychalski entertained a motion to table approval of the Policy Manual sections presented until the suggested changes can be made.  Joe Davidson motioned and Tom Kurtz seconded.  The motion carried unanimously.

 

E.         FY 2011/2012 Service Plan Update 

Eric Bernier referenced his memo which provided the status of the service change process, the service change philosophy and the details of how each route is affected by the changes currently under consideration.  Eric stated that the final plan will be presented for Board approval at the May Board meeting.

 

This item was for review and comment only.  No formal action was required of the Board.    

 

 

 

 

 

F.        FY 2011/2012 Budget Update

Chairman Spychalski referenced the DRAFT Budget document that was included in the Board packets.  Joe Davidson requested that the Board of Directors be added to the CATA Staff Organizational Chart or the title of the document be changed to CATA Staff Organizational Chart.   

 

This item was for review and comment only.  No formal action was required of the Board.

 

G.        Exterior Advertising 

Jackie Sheader referenced her memo which provided the following additional information related to exterior bus advertising which the Board had requested at the Board Budget Work Session held on Monday, March 21:

1)  The feasibility of CATA using digital GPS-dependent exterior bus advertising.

2)  The experience of transit agencies in similar college communities in negotiating their 

      advertising policies and revenues with a university.

 3)  An estimation of staff time and cost involved in developing an in-house advertising    

      program

 

Chairman Spychalski entertained a motion to authorize staff to pursue a pilot exterior bus advertising program to begin on July 1, 2011, subject to the outcome of outreach to CATA’s member municipalities and all relevant stakeholders to identify any concerns, and to work through any issues which might arise.  Joe Davidson moved and Kathryn Bittner seconded. The motion carried unanimously.

 

V.        NEW BUSINESS

            There was no new business.

 

VI.       OTHER BUSINESS

A.        General Manager’s Report
Louwana Oliva referenced the Bi-weekly “For Your Information Report” provided to the Board by Hugh Mose.  Louwana stated that:

·         In addition to the procurements mentioned in the memo, the Chevon Maintenance Software should be installed by July 1.

·         Staff is applying for an AFIG grant to help with the bus procurement.

·         There could be three additional CATACOMMUTE vanpools by mid-May.

 

Chairman Spychalski reported that Hugh Mose was absent from the meeting due to his need to attend a meeting in Harrisburg of the Governor’s Transportation Funding Advisory Commission to which Hugh has been appointed.

B.        Service Development Report
                        Eric Bernier referenced his written report which was included for the Board’s review.


VII.     ADJOURNMENT

Chairman Spychalski entertained a motion to adjourn the meeting.  Kathryn Bittner moved and Joe

Davidson seconded.  The motion carried unanimously.  The meeting was adjourned at 5:17 p.m.

VIII.    EXECUTIVE SESSION

The Board reconvened in Executive Session to discuss personnel matters.  

_________________________________________    

Hugh A. Mose, CATA Board Secretary