CENTRE AREA TRANSPORTATION AUTHORITY
PUBLIC HEARING AND
REGULAR BOARD MEETING
February 28, 2011
STATE COLLEGE BOROUGH BUILDING
Borough Council Chambers, Room 304, 243 S. Allen Street
State College, PA 16801
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Louwana Oliva, Assistant General Manager
Judith Minor, Director of Administration
Kimberly Fragola, Assistant Director of Administration
Mark Kutzer, Director of Maintenance
Jackie Sheader, Marketing Manager
Julie Hartley, Human Resources Manager
Marsha Kyper, Assistant to the General Manager
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:04 p.m.
Chairman Spychalski introduced Thomas S.Kurtz, the newly appointed Patton Township representative to the Board.
II. PUBLIC HEARING TO RECEIVE SUGGESTIONS ON BUS SERVICE CHANGES
Jackie Sheader referenced a memo from Eric Bernier, Service Development Manager, which provided
background for the need and process being utilized as possible service reductions are considered. Jackie stated that the following list of service reductions provides both a scope of the amount of service that will likely need to be reduced over the next three years along with a list of the likely reductions themselves should the current Budget projections hold:
· Elimination of some or all of Saturday service on the B, H, K, W, P, & X Routes.
· Elimination of the weekday mid-day trips on the C, F, & Z Routes.
· Reduction of frequency on the N, R & V Routes with a shift to more express service between the core destinations.
· Elimination of the AP Route.
· Reduction of frequency and operating hours on the RED LINK.
· Elimination of all service on selected holidays such as July 4th and other “observed” holidays.
Chairman Spychalski stated that 48% to 52% of CATA’s Operating Budget comes from passenger revenue and the remainder from a combination of federal, state and local funds. The chairman then referenced a memo from Eric Bernier, which provided one comment received by email prior to the meeting.
From: CHERYL SHARPE
Sent: Friday, February 25, 2011
· Extend the X route to the new Weis store in Spring Township (outside Bellefonte).
· Add a bus stop at the Berkey Creamery (both sides) on campus.
Chairman Spychalski then called for Public Comment.
Cheryl White, Executive Director for Centre Volunteers in Medicine (CVIM), 2120 Green Tech Drive, State College, PA.
· Requested that the bus stop which was removed from CVIM with the January service reductions be restored.
Jolly Harris, Bellefonte, Pennsylvania, expressed his understanding of the need to make service cuts but requested consideration of the following:
· Not cutting all Saturday service from the X (Bellefonte/Pleasant Gap) Route.
· Bundling the H (Toftrees) and W (Valley Vista) Routes and whether these Routes need to run every one-half (1/2) hour in the afternoon during Reduced Service.
· Not cutting trips on the C (Houserville) Route because it is not within walking distance of any other
· Whether running the M (Mall) Route every one-half hour on Saturday is necessary.
· If the F (Pine Grove) Route mid-day were cut, reinstating the S (Science Park) Route to provide service.
With no further members of the public coming forward to offer comment, Chairman Spychalski closed the Public Hearing at 4:15 p.m.
III. EXECUTIVE SESSIONS.
Chairman Spychalski announced that the Board of Directors held Executive Sessions on Thursday, February 10, Wednesday, February 16 and Tuesday, February 22, to discuss personnel matters.
IV. PUBLIC COMMENT
There was no public comment.
V. OLD BUSINESS
A. Approval of Minutes of January 24, 2011 Board Meeting
Chairman Spychalski entertained a motion to approve the January 24, 2011 Board Meeting
Minutes with the following editorial revisions: New Business, Section C, add the letter (e) to the word slop; Section D, add “The motion carried unanimously”; Other Business, General Manager’s Report, add “Pennsylvania Community Transportation Initiative” after $100,000.
Chairman Spychalski asked that revised copies of the minutes be provided to Board members
for their records. Richard Kipp moved and Joe Davison seconded. The motion carried unanimously with Tom Kurtz abstaining because he had not yet been appointed to the CATA
Board and therefore, was not in attendance at the January meeting.
B. January 2011 Finance Report
Judi Minor stated that the January 2011 Finance Report reflects CNG fuel credits for calendar year 2010. Joe Davidson inquired about the amount of the phone bill. Judi responded that the phone bill has included, since August, $800 per month in staff cell phone allowances. Chairman Spychalski and Hugh Mose commented that at 60.54% Passenger Revenue is running ahead of what was budgeted.
Hugh Mose commented that with one more Full Service weekday in January 2011 than in January 2010, Community Service experienced a 9.7% increase; Paratransit continued to decline with the trend being away from the use of taxis to the use of CATA vehicles; CATACOMMUTE received more revenue in January than the direct cost of running the program; OnePass sales increased by 33% over January 2010; Ride-for-Five sales have recovered with 828 participants compared to 805 in January 2010; token sales were also up.
Chairman Spychalski entertained a motion to receive the January Finance Report as presented.
Tom Kurtz moved and Richard Kipp seconded. The motion carried unanimously.
C. Policy Review - Policy Manual
Julie Hartley presented the following policies from CATA’s Policy Manual, which applies to both represented and non-represented employees, for the Board’s review: Scope of Coverage, ADA Reasonable Accommodation Policy, Bulletin Board Posting Policy, Cell Phone Policy, Code of Conduct Regarding Fraud and Ethical Conduct, Community Outreach/Internal Fundraising Policy, Criminal History Records Investigations Policy, Driver’s License Policy, Drug-Free Workplace Policy, Employee Assistance Program, Equal Employment Practices Policy, Equal Employment and Title VI Non-Discrimination Complaint Process, Fair Labor Standards Act, Family and Medical Leave Act, Military Leave Policy, and Military Reserves or National Guard Leave Policy.
Tom Kurtz reported that he had sent an email to Hugh Mose which provided ten suggestions regarding possible changes to the policies up for review; he specified that one suggestion was to
remove references to the Board in Code of Conduct Policy so that the document relates only to employees, and to then develop a separate Code of Conduct Policy for CATA Board members.
Joe Davidson suggested the following change to the Cell Phone Policy: replace the first sentence with “Cell phones will not be used while operating any CATA vehicle or machinery.” Chairman Spychalski requested that any additional comments regarding changes to the policies presented for Board consideration be provided to Julie Hartley prior to the March 28, 2011 meeting.
D. Social Media and Leave Sharing Policy Approval
Julie Hartley referenced her memo responding to the question raised at the January 24, 2011 Board meeting as to whether the existence of a Social Media Policy then requires or implies that CATA will monitor social media. Solicitor John Baker’s response to the questions was that the existence of a Social Media Policy does not then require that social media be monitored but does reserve the right for CATA to do so if such action is determined to be necessary.
Kathryn Bittner requested that language in the Social Media Policy be changed for consistency sake to either use the word CATA or Authority but not both. Chairman Spychalski entertained a motion to approve the Social Media and Leave Sharing Policies as presented, with the editorial changes noted. Kathryn Bittner moved and Joe Davidson seconded. The motion carried unanimously.
E. Budget Update
Judi Minor reported that staff is working on estimates for next year’s revenues and expenses for the FY 2011/12 Budget. Chairman Spychalski reported that the Board would hold a Budget Work Session at 4:00 p.m. on March 21, in the CATA Board Room.
VI. NEW BUSINESS
A. Resolution Authorizing Chairman Spychalski to Sign Land Sale Documents.
Hugh Mose stated that at the January 24, 2011 meeting, the Board authorized the sale of CATA property to PennDOT for the widening of Whitehall Road. Subsequently, Interstate Acquisition Services, the firm which is handling the CATA land acquisition for PennDOT, made a request for a resolution authorizing Chairman Spychalski to sign the acquisition settlement documents on CATA’s behalf.
Chairman Spychalski entertained a motion to adopt the resolution authorizing Chairman Spychalski to sign the PennDOT land acquisition documents on CATA’s behalf. Joe Davidson moved and Richard Kipp seconded. The motion carried unanimously. Chairman Spychalski noted that the signing of the document would be subject to the completion of changes to the signature format which Tom Kurtz had suggested.
B. Resolution Concerning Fitness for Duty
Hugh Mose stated that a resolution concerning “Fitness for Duty” had been developed in response to the Board’s request following discussion at the February 16, 2011 Executive Session. Chairman Spychalski entertained a motion to adopt the resolution concerning “Fitness for Duty.” Tom Kurtz moved and Kathryn Bittner seconded. The motion carried unanimously.
Chairman Spychalski noted that the signing of the document would be subject to the completion of changes to the signature format which Tom Kurtz had suggested.
C. Fare Media and Discounts
Kimberly Fragola referenced her memo which outlined the various fare media and discounts offered by CATA’s peer organizations in campus communities and throughout Pennsylvania. Kimberly stated that staff is recommending that CATA restructure its fare media offerings to offer only one and four month passes and that the discount price be adjusted as follows to bring discounts back in line with the levels offered prior to FY 2010/11 fare increase. Chairman Spychalski emphasized that the changes do not affect the availability of the Family Pass.
Price Discount from Cash Fare
Current Proposed Current Proposed
Roll of 20 tokens $28.00 $29.00 6.67% 3.33%
1 month pass $55.00 $59.00 8.83% 1.67%
4 month pass $215.00 $229.00 10.42% 4.58%
Chairman Spychalski entertained a motion to approve the restructuring of CATA’s fare media and the proposed token and OnePass prices as presented to take effect on August 1, 2011.
Kathryn Bittner moved and Tom Kurtz seconded. The motion passed unanimously.
D. Maintenance Software
Mark Kutzer described the need for a new maintenance management information system to replace the current Fleetmax software and the process which staff utilized to narrow the potential vendor pool from seven to four and to further evaluate those four vendors. Although only $55,000 has been programmed for this acquisition, the selection committee has recommended the purchase of Chevin Fleet Solutions’ RoadBASE software at a cost of $65,000. The consensus of the selection committee is that suitable replacement software is not available for the amount currently budgeted. Funds will be transferred from a project which came in under budget.
Chairman Spychalski entertained a motion to authorize the General Manager to award a contract for a maintenance management information system to Chevin Fleet Solutions for the purchase of their RoadBASE software at a price not to exceed $65,000. Richard Kipp moved and Tom Kurtz seconded. The motion passed unanimously.
VI. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose reported that CATA experienced what may be the record for Saturday ridership (37,400+) on State Patty’s Day and that due to teamwork, advance planning, adequate capacity and the support of the State College and Penn State Police, things went as well as could be expected. Hugh and Louwana Oliva expressed appreciation for everyone’s efforts and Chairman Spychalski expressed appreciation on behalf of the Board.
Richard Kipp left at 5:15 p.m.
Hugh Mose further stated that Penn State had agreed to purchase up to 30 hours of additional service on the LOOPs which was a big help in providing the capacity needed to handle the crowd. Louwana Oliva reported that due to the high ridership, the fareboxes became overloaded with cash.
Hugh Mose then referenced his Bi-weekly “For Your Information” Report of February 25, 2011.
B. Service Development Report
Chairman Spychalski noted that a written report was enclosed for the Board’s review.
Chairman Spychalski entertained a motion to adjourn the meeting. Tom Kurtz moved and Joe Davidson seconded. The motion carried unanimously. The meeting was adjourned at 5:17 p.m.