CENTRE AREA TRANSPORTATION AUTHORITY

 

BOARD MEETING

MINUTES

 pdf version

JANUARY 24, 2011

4 PM

STATE COLLEGE BOROUGH BUILDING

Room 241, 243 S. Allen Street, State College, PA

 

BOARD MEMBERS PRESENT:                 John Spychalski, Chairman

                                                                        Joseph L. Davidson, Vice Chairman

                                                                        Richard Kipp, Treasurer

                                                                        Gary Powers

                                                                        Kathryn Bittner

 

STAFF PRESENT:                                         Hugh Mose, General Manager

                                                                        Louwana Oliva, Assistant General Manager

                                                                        Judith Minor, Director of Administration

                                                                        Kimberly Fragola, Assistant Director of Administration

                                                                        Mark Kutzer, Director of Maintenance

Eric Bernier, Service Development Manager

                                                                        Jackie Sheader, Marketing Manager

                                                                        Julie Hartley, Human Resource Manager

                                                                        Greg Kausch, Transportation Planner

                                                                        Nick Soccio, Facilities Manager

Marsha Kyper, Assistant to the General Manager

           

                                                           

I.          CALL TO ORDER

Chairman Spychalski called the meeting to order at 4:02 p.m.

II.        2011 ADMINISTRATIVE ACTIONS

 

A.        Election of Officers
Chairman Spychalski stated that in accordance with the Authority’s Bylaws, the election of Board Officers is to occur annually at the first regularly scheduled meeting of the new calendar year.  He also stated that the position of Assistant Secretary should be added in order to be consistent with the changes to the Bylaws which were approved at the November 22, 2010 Board meeting.   The following Board officers were nominated by Richard Kipp:

 

Chairman                     John Spychalski, Ferguson Township

Vice-Chairman                        Joseph Davidson, College Township

Treasurer                     Richard Kipp, Harris Township

Asst. Treasurer            Judith Minor, CATA Director of Administration

Secretary                     Hugh Mose, CATA General Manager

Asst. Secretary                        Louwana Oliva, CATA Assistant General Manager

Chairman Spychalski entertained a motion to close the nominations.  Kathryn Bittner moved and Gary Powers seconded.  The motion carried unanimously.  Chairman Spychalski entertained a motion to elect the slate of CATA Board Officers nominated for 2011.  Joe Davidson moved and Gary Powers seconded.  The motion carried unanimously.

 

 

            B.        Gary Powers’ Final Meeting

Chairman Spychalski acknowledged that because a Patton Township representative is to serve until a successor is appointed, this would be Gary Powers’ final meeting as a CATA Board member, rather than the December Work Session as was previously announced.

 

C.        Adoption of 2011 Meeting Dates and Location
The following dates, times and locations for 2011 meetings were presented to the Board for consideration as is required by law.

 

                        January 24       February 28                 March 28           April 25

                        May 23                        June 27                        July 25               August 22

                        September 26   October 24     November 28    December 19

 

All meetings will begin at 4:00 PM on the 4th Monday of the month with the exception of December 26 (to avoid the week between Christmas and New Years).  Meetings will be held at the State College Borough Building, Room 241 with the exception of February 28, which is scheduled for Borough Council Chambers to accommodate the annual Public Hearing.

 

Chairman Spychalski entertained a motion to adopt the 2011 meeting dates, times and locations as proposed.  Richard Kipp moved and Gary Powers seconded.  The motion carried unanimously.

                                   

III.       PUBLIC COMMENT

       There was no public comment.

 

IV.       OLD BUSINESS

A.        Approval of Minutes for November 22, 2010 Board Meeting
Chairman Spychalski entertained a motion to approve the November Board Meeting Minutes with the following editorial revisions: under Old Business, Section A, delete the period at the end of the title; Section C, change “date” to “data”; and Section E, add an “s” to “Power”.  Richard Kipp moved and Kathryn Bittner seconded.  The motion carried unanimously.

B.        Approval of Minutes from December 15, 2010 Work Session

Chairman Spychalski entertained a motion to approve the December Board Work Session Minutes with the following editorial revisions: removal of any periods at the end of bold titles.  Gary Powers moved and Richard Kipp seconded.  The motion carried unanimously.

 

C.        November & December 2010 Finance Reports

The November and December Finance Reports were presented.  Judi Minor explained the revised pages which were distributed at the meeting and called attention to the fact that both Paratransit Reports were labeled November while one was for December.  Chairman Spychalski noted his desire to discuss Football Shuttle fares at the Budget Work Session.

 

Hugh Mose commented that in December there was one less Full Service weekday in 2009 than 2010, and that Campus ridership continues to show a decline, while Community Routes are running ahead of 2009.  Hugh further commented that the decline in paratransit ridership continues and that effective January 1, CATACOMMUTE rates will be increased by $0.03 cents per mile to offset increases in fuel prices.  ONEPASS sales are down, but still 16.5 % ahead of last year; Ride-for-Five participation has recovered and is now running ahead of last year (814 vs. 800).  Jackie Sheader stated that she is coordinating research of those who have dropped out of the Ride-for-Five program and will provide that information to the Board at a future meeting.

 

Chairman Spychalski entertained a motion to approve the November and December Finance Reports, including the revised pages, as presented.  Gary Powers moved and Joe Davidson seconded.  The motion carried unanimously.

 

D.        Policy Adoption and Review
The personnel policies which were presented for review at the November 22, 2010 meeting (Sections 9 through 18) were presented for approval.  Chairman Spychalski entertained a motion to approve all of the policies as presented.  Kathryn Bittner moved and Richard Kipp seconded.  The motion carried unanimously.

 

Julie Hartley presented two new policies for Board review and comment, a Social Media Policy, created by the Marketing Department and Human Resources and reviewed by Solicitor John Baker, and a Leave-Sharing Policy.  Joe Davidson requested that Julie Hartley check with John Baker as to whether the existence of such a Social Media Policy then requires or implies that CATA will monitor social media.  Chairman Spychalski requested that any suggested changes to either policy be directed to Julie Hartley prior to the February 28, 2011 Board meeting. 

 

V.        NEW BUSINESS

 

A.        FY 2011/2012 Budget Timetable

Chairman Spychalski entertained a motion to adopt the FY 2011/2012 Budget Timetable as      presented, including the setting of a Public Hearing for 4:00 PM on Monday, February 28, 2011 in the State College Borough Council Chambers, and a Budget Work Session at 4:00 p.m. on Monday, March 21 in the CATA Board Meeting Room.

 

Richard Kipp moved and Gary Powers seconded.  The motion carried unanimously.

 

B.        CCMPO Technical and Coordinating Committee Representatives

In response to the Centre County Metropolitan Planning Organization’s (CCMPO) request that CATA re-designate their respective representatives to the Coordinating and Technical Committees, every two years, the following designees were reaffirmed.  

 

            Chairman Spychalski  Coordinating Committee member

            Joe Davidson              Alternate to the Coordinating Committee

            Hugh Mose                 Technical Committee member

            Louwana Oliva           Alternate to the Technical Committee

 

                        Chairman Spychalski entertained a motion to accept the nominations to the Centre County 

                        Metropolitan Planning Organization Coordinating and Technical Committees as presented. 

                        Joe Davidson moved and Kathryn Bittner seconded.  The motion carried unanimously.

 

C.        PennDOT Land Sale Agreement

Kimberly Fragola reported that several months ago, PennDOT approached CATA about acquiring a strip of CATA’s property to be used for the widening of Whitehall Road.  The small parcel of land is not currently being used nor are there any plans for future use by CATA.  Nick Soccio commented that CATA may need to work with Ferguson Township on a future revision to the setback requirements if the pending building expansion should utilize the open space on the Whitehall Road side of the property.  

 

 Kimberly further reported that the property which PennDOT will acquire in this land sale consists of approximately 13 feet along CATA’s frontage on Whitehall Road, totaling 0.15 acres or 1.85 percent of the total parcel.  Additionally, PennDOT’s Required Slope Easement, which covers another three to five feet for fill placed outside the required right-of-way, consists of 0.03 acres or 0.37 percent of the total parcel.

 

Kimberly Fragola went on to state that an appraisal has been completed; valuing that property at $31,500, and the sale has been approved by the Federal Transit Administration (FTA).  This land was originally purchased by CATA using 80 percent federal grant money, therefore, 80 percent of the sale value (or $25,200) must be returned to the FTA upon receipt of payment from PennDOT.  Copies of the property plot, appraisal and purchase agreement were provided for the Board’s review.

 

After considerable discussion, Chairman Spychalski entertained a motion that the Board approve the sale of the portion of land as defined in the property plot and purchase agreement to PennDOT for the appraised value of $31,500, and that CATA reimburse the FTA in the amount of $25,200 upon receipt of payment from PennDOT.  Joe Davidson moved and Kathryn Bittner seconded. The motion carried unanimously.

 

D.        Emergency Response Plan

Hugh Mose reported that one of the tasks assigned to Nick Soccio, CATA’s new Facilities Manager, is the maintenance of CATA’s Emergency Response Plan.  Because the plan had not been revised since August 2005, Nick has recently completed an update.  A memo summarizing the changes was provided.

 

Hugh Mose went on to state that at the time the Emergency Response Plan (ERP)was first compiled the Board officially adopted it, which suggests that any subsequent revisions should also be approved by the Board.  However, the Plan is really a set of operating procedures, rather than a policy document, and the changes simply update the underlying document to reflect today’s staffing, equipment and practices, as well as other current conditions.  Therefore, Hugh Mose recommended that the Board authorize the General Manager to administratively approve this and subsequent updates to the Plan.

 

Nick Soccio commented that he recommends the ERP be updated every three years and that the Safety Committee will reproduce parts of the Plan as fact sheets for Drivers.

 

Chairman Spychalski entertained a motion to authorize the General Manager to administratively approve this and subsequent updates to the Plan.  Joe Davidson moved and Gary Powers seconded.   The motion carried unanimously.

 

            E.        Interior Bus Advertising Opportunity – “Michelangelo” Advertisements

Jackie Sheader reported that staff was approached by OnCampus Advertising, CATA’s interior bus advertising vendor, to consider “Michelangelo” advertisements on a trial basis.  “Michelangelos” are decals placed directly onto the interior ceiling of buses.  Jackie provided a memo which included additional information on both the product and the expected revenue. 

 

Chairman Spychalski entertained a motion that the Board authorize staff to incorporate “Michelangelo” advertisements into CATA’s current advertising sales agreement with OnCampus Advertising, on a trial basis, to begin July 1, 2011.  Gary Powers moved and Richard Kipp seconded.  Judi Minor stated that the trial could start right away with an amendment to the current contract.   Gary Powers restated his motion to provide that the trial begin immediately; the seconder concurred. The motion carried unanimously.

 

 

VI.       OTHER BUSINESS


 A.        General Manager’s Report

                        Hugh Mose reported the following:

·         Regarding federal funding, the House of Representatives is talking about a rollback to 2008 levels; the focus seems to be on New Starts.

·         Senator Casey has extended an invitation for earmark requests; CATA will submit the same request as last year, for on-board cameras.

·         Governor Corbett has appointed Barry Schoch to fill the position of Secretary of Transportation.  

·         CATA is hosting a CBICC/CEO luncheon on February 1, during which staff will provide a presentation on CATA’s CNG program.

·         It may be time to do an RFP for legal services following the conclusion of Labor negotiations.

·         CATA has terminated, for convenience, its contract with Todd Smith of ELA, Inc., due to persistent requests for additional payments for work for which he did not request prior authorization.

·         He will be serving as the Co-chairman for the 2011 Centre County United Way Campaign.

 

Mark Kutzer reported that RFPs for the following have been advertised:

·         Maintenance Software

·         Water Treatment for the bus wash

 

Chairman Spychalski referenced and Greg Kausch commented on CATA having received

a $100,000 Pennsylvania Community Transportation Initiative (PCTI) grant for the study of the impact of Universal Access on CATA and the Community.

 

 B.  Service Development Report

      Chairman Spychalski noted that a written report was enclosed for the Board’s review.

 

VII.     ADJOURNMENT

Chairman Spychalski entertained a motion to adjourn the meeting.  Joe Davidson moved and in his final act as a member of the CATA Board of Directors, Gary Powers seconded.  The motion carried unanimously.  The meeting was adjourned at 5:37 p.m.