CENTRE AREA TRANSPORTATION AUTHORITY

REGULAR BOARD MEETING

MINUTES

pdf format

March 22, 2010

4 p.m.

STATE COLLEGE BOROUGH BUILDING

Room 241, S. Allen Street State College, PA

 

BOARD MEMBERS PRESENT:                                       John Spychalski, Chairman

                                                                                                Joseph L. Davidson, Vice Chairman

                                                                                                Gary Powers

 

BOARD MEMBERS ABSENT:                                         Richard Kipp      

                                                                                                Kathryn Bittner

 

STAFF PRESENT:                                                               Hugh Mose, General Manager

                                                                                                Judi Minor, Director of Administration

                                                                                                Mark Kutzer, Director of Maintenance

                                                                                                Jackie Sheader, Marketing Manager

                                                                                                Julie Hartley, Human Resource Manager

                                                                                                Marsha Kyper, Assistant to the General Manager

 

I.     CALL TO ORDER

       Chairman Spychalski called the meeting to order at 4:13 p.m.

 

II.    PUBLIC COMMENTS

       There were no public comments.

 

III.   OLD BUSINESS

 

        A.  Approval of Minutes of February 22, 2010 Public Hearing and Board Meeting

              Chairman Spychalski entertained a motion to approve the February Board Meeting Minutes as   

              presented.  Joe Davidson moved and Gary Powers seconded.  The motion carried unanimously.

 

        B.  February 2010 Finance Reports 

              Judi Minor presented the Finance Reports and stated that the Farebox year-to-date line   

              is high because it includes the $50,000 reimbursement received from SAFTI.   

              Chairman Spychalski inquired about where the Line of Credit is reflected on the Balance Sheet.              

              Judi replied that she would check and get back to the Board with that information.   Joe  

              Davidson inquired about the Uniform Expense line being so high.  Hugh Mose responded that 

              that was due to more Drivers being hired than had been anticipated.  Judi Minor reported that

              Revenue Vehicle Fuel has been purchased through October of 2010, and that more CNG is being

              used than anticipated, due to service being added to handle increased ridership.  Mark Kutzer  

              reported that the Paratransit Maintenance line is high due to serious wiring issues with the  

              Dodge Sprinter.

 

              Hugh Mose reported that the R (Waupelani) Route experienced a 23% increase in ridership in  

              February, noted that ridership on CATARIDE was down slightly and concurred with Chairman

              Spychalski in his recognition of the extreme drop in ridership on the A (Park Forest) Route.  Hugh  

              further reported that CATACOMMUTE out-of-pocket expenses showed a negative $482 due to  

              major maintenance work performed on vans # 4252 and 5000, and that he would check with

              Terri Quici about the high number of Guaranteed Rides Home (13) in February.

 

        C.  Policy Adoption

              Julie Hartley stated that the following sections of the Policy Manual which were reviewed at the  

              February 22 Board meeting were being recommended for adoption: Scope of Coverage, ADA 

              Reasonable Accommodation Policy, Bulletin Board Posting Policy, Cell Phone Policy, Code of

              Conduct Regarding Fraud and Ethical Conduct (with the policy adoption date retained and a  

              reaffirmation date added), Criminal History Records Investigations Policy, Driver’s License   

              Policy, Drug-Free Workplace Policy, Employee Assistance Program, Equal Employment Practices

              Policy, Equal Employment and Title VI Non-Discrimination Complaint Process, Fair Labor  

              Standards Act, Family and Medical Leave Act, Military Leave Policy, Military Reserves or National  

              Guard Leave Policy, Clothing Policy and Community Outreach/Internal Fundraising Policy.   

 

              Julie Hartley further reported that the language Judi Minor had requested be reconsidered in the

              Criminal History Records Investigation Policy “who have not been subject to a check in the two  

              years prior to promotion and/or transfer” had been approved for deletion last year and that the  

              document text would be corrected accordingly.   Julie further stated that at the Board’s  

              suggestion, the CATA Clothing Policy was renamed the CATA Apparel Policy and language had  

              been added to describe where it would be appropriate for staff to wear CATA logo apparel.

 

              Joe Davidson requested that the name of the Cell Phone Policy be expanded to include other

              electronic devices.   Chairman Spychalski requested that a comma be added after the word

              “however,” in the second line of the Cell Phone Policy.

 

              Chairman Spychalski entertained a motion to adopt the policies as presented with the editorial

              changes noted.  Gary Powers moved and Joe Davidson seconded.  With no further discussion  

              the motion carried unanimously.

 

              Julie Hartley presented the following policies for review and comment: Modified/Alternative  

              Duty/Return to Work Policy, Political Activity Policy, Procurement Procedures, Sexual Abuse  

              Prevention Policy, Sexual Harassment Policy, Smoke-Free Workplace Policy, Transit Pass  

              Program Travel Policies, Tuition Assistance Policy, Unlawful Harassment Policy, Workers’  

              Compensation Policy.  Julie stated that the Weapons Policy, that would normally be included for  

              review this month, would be presented at a later date once staff had considered possible

              changes. 

 

              Since these items were for discussion only, no formal action was taken.

 

        D.  Budget Work Session Follow-up

              Hugh Mose requested clarification of the Board’s position on CATA’s involvement in Regional 

              Commuter Bus Service and the need for updating CATA’s Strategic Plan.  Chairman Spychalski  

              read an email from Richard Kipp, who was absent, in which Richard expressed his position that if  

              there are no overriding grant funding or political concerns to be considered, CATA should not  

              pursue Commuter Bus Service.  Richard also stated in his email that he would be in favor of  

              ongoing, in-house development of a basic updated Strategic Plan.  Chairman Spychalski reported  

              that Kathryn Bittner, also absent, had expressed via email her concurrence with Richard Kipp’s  

              positions.

 

              Chairman Spychalski asked that Hugh Mose clarify the impact on the MPO (Metropolitan

              Planning Organization) if CATA were to back away from providing commuter bus service from

              Phillipsburg.  Hugh responded that since ATA (Area Transportation Authority, Johnsonburg) is

              interested in providing service in the Route 322 corridor, the bigger concern would be neglecting  

              the Centre County portion of the Moshannon Valley.  Hugh stated that in order to receive

              funding, PennDOT is requiring a joint JARC (Job Access Reverse Commute) grant application from

              CATA and ATA.   

 

              The Board consensus expressed on Regional Commuter Bus Service was that CATA staff should

              continue to investigate the possibilities, but must make no commitments; Bus Service; that staff  

              should work with ATA to support their development of service for the Route 322 corridor; and  

              that Greg Kausch should be asked to work with various interested parties to find out if there is  

              interest in generating the local funding required to apply for another JARC Grant next year.  

 

              The Board consensus expressed regarding the update of the  Strategic Plan was that Greg Kausch 

              should explore outside funding sources to be used to develop an updated Strategic Plan, but   

              that if money is not available a more focused plan could be developed in-house.

 

IV.   NEW BUSINESS

 

        A.  FY 2010/2011 DRAFT Budget

              Judi Minor presented the five-page FY 2010/2011 DRAFT Budget, and a cover memo

              describing the changes made from the Preliminary DRAFT Budget that was reviewed at the

              March 18 Work Session.  Those changes included increasing the local shares by 5%, reducing the                

              Farebox Revenueor this year and adjusting the Farebox Revenue for next year.   Judi explained

              that once the DRAFT Budget has been approved, the document will be expanded to include  

              narrative information, performance indicators and other material in preparation for its

              distribution to the Board, the COG Finance Committee, the municipalities and other interested  

              parties.

 

              Chairman Spychalski entertained a motion to adopt the FY 2010/2011 DRAFT Budget and

              authorize its completion and distribution by staff.   Gary Powers moved and Joe Davidson

              seconded.   The motion carried unanimously.

 

              Hugh Mose reported that a Public Hearing would be required because the DRAFT Budget

              includes a fare increase and recommended that the hearing be held in conjunction with the  

              April 26 Board meeting.   Chairman Spychalski entertained a motion that a Public Hearing on the  

              fare increase be set in conjunction with the April 26 Board meeting.  Joe Davidson moved and

              Gary Powers seconded.   The  motion carried unanimously.

 

        B.  Resolution Certifying Local Match

              Judi Minor presented a resolution to certify the local match for CATA’s FY 2010/2011 Act 44

              State Operating Assistance Grant and stated that as instructed by PennDOT, the amount shown

              is the minimum required to match CATA’s State Grant, not the total shown in the budget.

 

              Chairman Spychalski entertained a motion to adopt the resolution which certifies the local   

              match for CATA’s FY 2010/11 Act 44 State Operating Assistance Grant.  Joe Davidson moved and  

              Gary Powers seconded.  The motion carried unanimously.

 

 

 

 

 

 

        C.  Marketing Plan for FY 2010/2011

              Jacqueline Sheader presented a DRAFT Marketing Plan for FY 2010/2011.   It was noted that the  

              Adaptation of Technology section needed to be reworded to reflect CATA’s advances in this  

              area.  Gary Powers inquired about any plans to develop a “Droid” app.  Eric Bernier responded   

              that he is developing an RFP for that purpose.

 

              Chairman Spychalski inquired whether Drivers are included in the development Customer  

              Service Plan.  Jacqueline Sheader responded that they are included.   Joe Davidson requested  

              that it be made clear in CATACOMMUTE  marketing that the program is available to serve  

              destinations within the service area other than State College, such as Bellefonte and Penns  

              Valley.   Chairman Spychalski noted that an editorial change needed to be made to the date on  

              page 14.

 

             Since this item was for discussion only, no formal action was taken. 

 

        D.  2010 Compensation and Classification Review and Proposal

              Julie Hartley provided a memo detailing her work on evaluating CATA’s Compensation Plan for  

              Non-represented Employees and her recommendations for revisions to the plan and to the

              annual performance review process which was shared in Executive Session at the March 18

              Budget Work Session.  Julie reported that as a result of discussion at the March Work Session, 

              the Point Factor Analysis table was expanded to show the Grade Level for each position, the  

              Merit Pay Grid was modified to reflect the Board’s interest in reinforcing the merit pay  

              component, and definitions of the various rating levels were added.

 

              Chairman Spychalski noted that Kathryn Bittner had suggested via email that the word

              “standards”  be changed to “expectations” and that the Merit Pay Grid for the First Quartile

              under “Does Not Meet Expectations” be changed from  0.5%  to 0%.  The Board members  

              present concurred with Kathryn’s suggestions. 

 

              Chairman Spychalski entertained a motion to adopt the new Compensation Plan for Non

              represented Employees and authorize the Human Resources Manager to undertake its 

              implementation, with the modifications noted.   Gary Powers moved and Joe Davidson  

              seconded.  With no further discussion, the motion carried unanimously.

 

V.  OTHER BUSINESS

 

       A.  General Manager’s Report

              Hugh Mose commented on the Legislative Conference that he and Louwana Oliva attended in

              Washington, DC and their meetings with Representative Thompson and staff members of 

              Senators Specter and Casey.   Hugh reported that he had observed the Late Night White LOOP 

              until 3:30 a.m. and found the buses to be quite busy.  Hugh further commented that three bids

              were received for vanpool vans; no bids were received for the cabling required to upgrade the

              GFI Farebox system and that the due date on the bids for CNG Tank Replacement had been  

              deferred.

 

       B.  Service Development Report

              Eric Bernier provided a written report for the Board’s review.  Eric reported that two of the four

              service change requests received at the Public Hearing in February had been implemented.

                  

VI.   ADJOURNMENT

        Chairman Spychalski entertained a motion to adjourn the meeting.  Gary Powers moved and Joe

        Davidson seconded.  The motion carried unanimously.  The meeting was adjourned at 5:46 p.m.