CENTRE AREA TRANSPORTATION AUTHORITY
SPECIAL BOARD MEETING
MINUTES
PDF Version

AUGUST 31, 2009
4:00 PM
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street, State College, PA

BOARD MEMBERS PRESENT:          John Spychalski, Chairman
                                                            Joseph L. Davidson, Vice Chairman
                                                            Richard Kipp, Treasurer
                                                            Gary Powers
                                                            Kathryn Bittner

STAFF PRESENT:                               Hugh Mose, General Manager
                                                            Mark Kutzer, Director of Maintenance
                                                            Sherry Snyder, Director of Operations
                                                            Eric Bernier, Service Planning Manager
                                                            Doug Schreffler, Safety and Training Coordinator
                                                            Marsha Kyper, Assistant to the General Manager

I.   CALL TO ORDER
      Chairman Spychalski called the meeting to order at 4:05 PM.

II.  PUBLIC COMMENTS
      There were no public comments.

III. OLD BUSINESS

  1.  Approval of July 27, 2009 Regular Board Meeting Minutes

Chairman Spychalski entertained a motion to approve the July 27, 2009 Regular Board Meeting
Minutes as presented.  Richard Kipp moved to approve the minutes as presented and Gary Powers seconded.  The motion carried unanimously.

  1. Bus Refurbishment Contract

Mark Kutzer reported that thirteen firms requested the Request for Proposals (RFP) for Bus Refurbishment; five proposals were received.  These proposals were rated by Mark Kutzer (Director of Maintenance), Jaime Miller (Purchasing Coordinator), and Judi Minor (Director of Administration) with the proposal from Coach Crafters, Inc. of Tavares, Florida being rated the highest by all three members of the evaluation committee.

Mark Kutzer stated that all of the references for Coach Crafters, Inc. were excellent, and that even though they were not the low bidder, he felt that their overall price should end up significantly lower, because not all of the work will need to be performed on each of the buses. Gary Powers inquired whether Mid-West Bus Rebuilders, who did previous bus refurbishment work for CATA, had submitted a proposal.  Mark responded that they had submitted a proposal, but although their price was lower, their references were not as favorable, and the quality of their previous work for CATA on bus refurbishment was marginal in some areas. Sherry Snyder pointed out that Mid-West Bus Rebuilders could be expected to submit a lower bid based on having done previous refurbishment work for CATA. Hugh Mose stated that he believed the additional quality of Coach Crafters’ work offsets the additional costs. 

Chairman Spychalski called for a motion to approve the awarding of a contract to Coach Crafters, Inc. for refurbishment of up to 10 buses, with the price per 40’ bus not to exceed $207,999; the price per 35’ bus not to exceed $204,990, and the price to replace the CNG tanks not to exceed $28,879 for those buses with five tanks, and $34,459 for those buses with six tanks.   Gary Powers moved to award the Bus Refurbishment contract to Coach Crafters, Inc. and Kathryn Bittner seconded.  With no further discussion, the motion carried unanimously.
     

  1. Diesel Tank Remediation Contract

Doug Schreffler stated that earlier this year, one of our underground diesel fuel storage tanks failed its annual testing, which meant that remediation work was required to either repair the existing tank, remove and replace the tank, or take the tank out of service.  It was determined that, since we use so little diesel fuel anymore, our best option would be to decommission both of our underground tanks, and replace them with a much smaller above-ground system.

Eleven firms responded to the Request for Proposals (RFP) for Diesel Tank Remediation; six were present for the mandatory pre-proposal meeting, and four firms submitted proposals.  Doug Schreffler, Training and Safety Coordinator, evaluated the proposals and stated that, based on their being the low bidder, and the high quality of the work they have previously done for CATA, he recommended that DMS Environmental Services of Bellefonte be awarded the contract.    

Doug Schreffler briefly described the remediation process and answered questions.  Doug further reported that once the tank remediation is complete, we will go out to bid for the installation of the above ground fuel tanks, which could not be done at the same time as the tank remediation due to the proximity of the projects.

Chairman Spychalski called for a motion to authorize the General Manager to execute a contract with DMS Environmental Services for an amount not to exceed $11,810 for Diesel Tank Remediation.  Joe Davidson moved to award the Diesel Tank Remediation contract to DMS Environmental Services and Richard Kipp seconded.  With no further discussion, the motion carried unanimously.

IV. NEW BUSINESS
      There was no new business.

V.  OTHER BUSINESS

  1. General Manager’s Verbal Report

Hugh Mose invited various staff members to provide verbal updates about their areas of responsibility.  Sherry Snyder stated that this was the roughest start up of Full Service in a long time due to paving on Beaver Avenue and Research Drive; that passenger overloads have been accommodated in 5-10 minutes; the new drivers are well trained, and that the Supervisors are taking care of issues in a timely manner. 

Sherry Snyder further commented that the new G Route (Stormstown) bus was nearly full the first day, and it is anticipated that ridership will remain strong. Chairman Spychalski inquired whether the Gray’s Woods Elementary spur would be retained on this route.  Eric Bernier responded that the spur should be retained, because Gray’s Wood’s will eventually be connected with Route 550, and would then become part of the main route in place of Meeks Lane.

Richard Kipp requested that Drivers inbound on the B Route (Boalsburg) be instructed to slow down in the area of 403 Belle Avenue, where the bus bottoms out when passing over a bump in the road.  Sherry Snyder responded that she would make that request known to the Drivers.

 

Gary Powers inquired whether there was a concern about the Swine Flu and its effect on CATA employees.  Sherry Snyder responded that information on prevention of transmission will be distributed to employees, and that waterless hand sanitizers will be placed throughout the Day Room and on buses.  Sherry further reported that the possibility of providing employees with the opportunity to receive on-site inoculations against both the seasonal and Swine Flu is also being explored.

Mark Kutzer reported that six of the ten LYNX (Orlando) buses are in service, and one of the IndiGO 40’ buses obtained in the bus trade has been painted.   Mark further commented that completion of the CNG Compressor Project was on hold until circuit breakers could be obtained from the manufacturer.

Marsha Kyper reported that responses to the Request for Proposals (RFP) for Landscaping were due August 31, and that a new Idea Management (former Suggestion Box) program was introduced during August Training.

Hugh reported that ridership is up five percent overall, but that August numbers may be down due to fewer days of Full Service this year as compared to last year.  Hugh also reported that we have already received a proposal from Coach USA in response to the paratransit Request for Proposals (RFP), and expect to receive one from our current contractor, Handy Delivery, as well.  Hugh further reported that we have had to open our Line of Credit due to no longer having a balance in the Act 26 Fund account, and slow reimbursement from the State.

Hugh Mose commented on the completion of the CATA clothing project and the shirts that were provided to the Board members. Hugh also stated that a meeting had been held with Sekula Signs of DuBois, to begin work on new signage for the Downtown Pass Sales Office canopy.

  1. Service Development Report

In addition to a written report, Eric Bernier commented that this year’s pass distribution process went very well, with fewer problems and more passes being processed than ever before.  Eric also stated that we will be sending the Board members their existing biographical descriptions for their review, before posting them to the new web site.  Eric noted that the new LCD sign installation at the Downtown Pass Sales Office is on hold due to issues that Avail needs to work out.

Joe Davidson inquired whether the County Planning Department had been contacted when the new bus stop names and locations were developed.  Eric Bernier responded that the Planning Department was not contacted, but that he will check with them to compare the stop names and locations that were developed using Google maps.

VI. ADJOURNMENT
       Chairman Spychalski called for a motion to adjourn the meeting.  Gary Powers moved and Kathryn     
       Bittner seconded.  The meeting was adjourned at 5:05PM.

VII. EXECUTIVE SESSION
       The Board reconvened in Executive Session to discuss personnel matters.