CENTRE AREA TRANSPORTATION AUTHORITY
SPECIAL BOARD MEETING MINUTES
June 23, 2008
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street, State College, PA
BOARD MEMBERS PRESENT: John Spychalski, Chairman
Joseph L. Davidson, Vice Chairman
Richard Kipp, Treasurer
STAFF PRESENT: Hugh Mose, General Manager
Joe Gilbert, Director of Operations
Sherry Snyder, Asst. Director of Operations
Judith Minor, Director of Administration
Dina Ruggiero, Grants Manager
OTHERS PRESENT: Theresa Lafer, State College Borough Liaison
Robert Martin, CATA Solicitor
Reporter from WTAJ-TV
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:07 PM. Chairman Spychalski noted that Kathryn Bittner would be arriving late.
II. PUBLIC COMMENTS
There were no public comments.
III. OLD BUSINESS
A. Centre Ride Contract
Hugh Mose provided a summary of the solicitation of proposals for the operation of CENTRE RIDE. Hugh stated that as discussed at the last regular Board meeting, CATA received two proposals; one from Handy Delivery and one from MV Transportation. After conducting an initial review of the proposals and meeting with representatives of both companies, staff has concluded that there is not nearly enough time to thoroughly evaluate both proposals, negotiate best and final offers, and make a recommendation prior to the end of the current contract on June 30. Furthermore, if MV Transportation were selected, even more time would be required for the transition. Hugh acknowledged that with Handy Delivery having been the sole proposer in past solicitations, the staff did not fully appreciate how much time would be required to evaluate multiple offers and then, if necessary, transition to a new provider.
Therefore it was the staff’s recommendation that the Board reject both proposals and negotiate a one year contract extension with Handy Delivery. Extending the current contract will allow CATA to re-advertise later this year, giving the staff enough time to conduct a thorough solicitation process, and to make a smooth transition if a new provider is selected.
Gary Powers moved to extend the current contract with Handy Delivery for one year with Chairman Spychalski noting that the contract should encompass changes as the staff deems necessary. Joe Davidson seconded.
There was brief discussion regarding what amendments could be made to the current contract and Joe Davidson specifically asked which proposal had the most favorable financial terms. Judi Minor stated that MV Transportation had provided a “conditional rate,” based on an assumed level of productivity, which was higher than the rate provided by Handy Delivery. Richard Kipp inquired as to when the new Request for Proposals would be sent out after the extension; Hugh indicated at the beginning of 2009.
With no further discussion, the motion carried unanimously.
B. Collective Bargaining Agreement
Hugh Mose stated that at the time the agenda was put together it was hoped that the Union membership would ratify the proposed labor contract. Unfortunately, the rank-and-file voted down the proposal, so therefore no formal action is requested from the Board at this time. However, the Board may wish to recess to Executive Session to discuss the current situation.
Chairman Spychalski announced that the Board would recess to Executive Session to discuss the details of the labor negotiations with CATA’s attorney, Bob Martin. He excused those not required to attend the session.
IV. EXECUTIVE SESSION
An Executive Session was held to discuss personnel matters and labor negotiations.
At 5:30 pm the Board returned to Open Session, at which time Chairman Spychalski called for a motion to adjourn. It was moved by Joe Davidson and seconded by Kathryn Bittner that the meeting be adjourned. There being no discussion, Chairman Spychalski called for a vote, which passed unanimously.