CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES
January 14, 2008
4:00 PM
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
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BOARD MEMBERS PRESENT:
John Spychalski, Chairman
Joseph L. Davidson, Vice Chairman
Richard Kipp, Treasurer
Gary Powers
Kathryn Bittner

STAFF PRESENT:
Hugh Mose, General Manager
Judith Minor, Director of Administration
Amanda Jones, Assistant Director of Administration
Joe Gilbert, Director of Transportation
Eric Bernier, Service Development Manager
Jacqueline Sheader, Marketing Manager
Greg Kausch, CRPATransportation Planner
Dina Ruggiero, Executive Assistant

I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:04 PM.

II. 2008 ADMINISTRATIVE ACTIONS

A. Election of Officers
Chairman Spychalski entertained a motion from any Board member for Election of Officers. Gary Powers nominated:

Chairman - John Spychalski, Ferguson Township
Vice-Chairman - Joseph Davidson, College Township
Treasurer - Richard Kipp, Harris Township
Asst. Treasurer - Judith Minor, CATA Director of Administration
Secretary - Hugh Mose, CATA General Manager

Kathryn Bittner seconded. There were no other nominations. Chairman Spychalski called for a vote and the slate of officer candidates was elected unanimously.


III. PUBLIC COMMENT
There were no public comments.

IV. OLD BUSINESS

A. Approval of Minutes of November 26, 2007 Regular Board Meeting
Chairman Spychalski entertained a motion to approve the minutes as presented. Richard Kipp moved to approve the minutes of the November 26, 2007 Regular Board Meeting as presented. Gary Powers seconded. The motion carried unanimously.

B. Receipt of November2007 Finance Reports
Chairman Spychalski entertained a motion to receive the November Finance Report. Joe Davidson moved to receive the November 2007 Finance Report. Gary Powers seconded. Judi Minor provided a review of various line items.

Hugh Mose asked Judi to explain the large payment made under Uniforms. Ms. Minor noted that last year the uniform expense was not used, mainly because of delays in getting the uniforms ordered. The amount listed includes uniform purchases for drivers hired both last year and this year.

Chairman Spychalski commented on the Pass Sales & Supplies expense being up and Judi explained that this is because we are printing more passes than before, and the ribbons are somewhat expensive. John also commented on the football shuttle revenue that is higher than anticipated. Richard Kipp commented on the balance in Professional Services. John Spychalski commented on the advertising revenue being low and brief discussion ensued. Gary Powers asked a question regarding the bus re-builds and where they are paid from. Ms. Minor explained that the re-builds are paid with capital dollars.

Hugh Mose explained that ridership for the month of November is down as anticipated however One Pass, PSU Ride for Five, Centre Ride Coupon Book and Token sales have all increased over last year. Paratransit has also increased over last year.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

C. Policy Review and Adoption
Chairman Spychalski entertained a motion to adopt the amended Sections VIII through XVIII of the Personnel Manual. Joe Davidson moved to adopt amended Sections VIII through XVIII. Gary Powers seconded.

Amanda Jones stated that the edits that were recommended at the last Board meeting, which included the addition of the phrase “and designee” where appropriate, have been added.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.


V. NEW BUSINESS

A. Adoption of 2008 Meeting Dates and Location
Chairman Spychalski entertained a motion to adopt the proposed 2008 meeting schedule. Joe Davidson moved to adopt the proposed 2008 meeting schedule. Kathryn Bittner seconded.
With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

B. Appointments to the Centre County Metropolitan Planning Organization
Hugh Mose explained that CATA has never formally designated a representative and alternate to the CCMPO Coordinating and Technical Committees. Mr. Mose suggested that at this time CATA may wish to do so.

Kathryn Bittner moved to appoint Dr. John Spychalski as CATA’s representative to the CCMPO Coordinating Committee with Mr. Joe Davidson serving as the alternate. Ms. Bittner also moved to appoint Mr. Hugh Mose as CATA’s representative to the CCMPO Technical Committee with Mr. Eric Bernier serving as the alternate. John Spychalski seconded the motion.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

C. FY 2008/2009 Budget Timetable
Chairman Spychalski entertained a motion to adopt the 2008/2009 Budget Timetable and to adopt the Public Hearing date of February 25, 2008. There was brief discussion regarding the date of when the Budget Work Session will be held; noting that a definite date will need to be decided later. Richard Kipp moved to adopt the proposed Budget Timetable and the Public Hearing date. Gary Powers seconded.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

D. Resolution Authorizing Application for State Formula Capitol Funds, Section 1517
Chairman Spychalski entertained a motion to adopt the resolution authorizing the filing of the application for State Formula Capital Funds, Section 1517. Richard Kipp moved to adopt the resolution. Gary Powers seconded.

Hugh Mose gave a brief explanation on how the new application process works. He explained that Section 1517 funding is based on ridership numbers. Joe Davidson commented how important it is to capture accurate ridership numbers and questioned if CATA audits the accountability of the drivers. Hugh offered that it may be more effective if CATA were to invest in automated passenger counters for the buses rather than relying on the drivers for passenger counts.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

E. Addition of ICMA-RC’s Roth IRA to CATA’s payroll deducted retirement options
Chairman Spychalski entertained a motion to adopt the addition of the Roth IRA payroll deducted retirement option. Joe Davidson moved to adopt the Roth IRA retirement option. Gary Powers seconded.

Amanda Jones gave a brief overview of how the Roth IRA works and explained that there are no additional costs to CATA associated with this payroll option.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.

F. CATA Annual Report

Chairman Spychalski referred to the draft copy of the CATA Annual Report that was provided to the Board for review and discussion. Ms. Jackie Sheader gave an introduction as to what information the report contains and noted that this is the first report of this kind for CATA. Gary Powers asked about distribution, to which Jackie explained that 1500 copies are planned for distribution along with an electronic version available on the website. Gary also commented that he felt the report was very well done. Richard Kipp asked what size the finished copy will be and if there was any type of binding necessary. Ms. Sheader explained the finished copy size will be 11” x 8 ½” and will have a saddle stitch for the binding. The cost for the printing will be approximately $1900 ($1.31 each). Joe Davidson suggested that we add to the Ridership and Financial page of the report, the statewide or national averages for operating costs and operating revenues per passenger, for a comparison to our peers. Jackie asked for any changes to the report to be sent to her by Friday, January 18th so that she can compile a second draft prior to printing. It is the intent to have the Annual Report ready for hand out at the Elected Officials Breakfast in February.

G. Elected Officials Breakfast
Chairman Spychalski encouraged all the Board members to participate in the Elected Officials Breakfast that is being held at the CATA office on Wednesday, February 13th. Hugh Mose gave a brief history of the programs presented at previous breakfasts. Kathryn Bittner indicated that she would only be able to attend for the first 20 minutes or so due to another commitment.

H. Contract for Stand-By Generator
Hugh Mose provided the Board with a staff report on the Stand-By Generator bid. Hugh indicated that CATA had hoped to have a recommendation for the Board regarding an award however, no bids were received. Joe Gilbert explained that there will be little or no impact on the compressor project schedule due to there being no bids. Mr. Gilbert plans to re-advertise immediately.

Joe Davidson moved to recommend that the General Manger be authorized to award the contract to the lowest responsive and responsible bidder. Richard Kipp seconded. There was brief discussion on the cost, type and specifications of generator that is being considered.

With no further discussion, Chairman Spychalski called for a vote. The motion carried unanimously.


VI. OTHER BUSINESS

A. General Manager’s Report
Greg Kausch gave the Board an update on the progress of the APTS project. All vehicle and building equipment has been installed and is operational. Mr. Kausch explained that there are still some data corrections that need to be worked out. He anticipates the system acceptance testing will be conducted in late January but the testing is more likely to happen in the first part of February. He also indicated that the final payment to Avail will be held until the system acceptance testing has been completed.

Joe Gilbert provided an update to the Board on the Compuvalve situation. Joe stated that currently we have one spare valve on hand. Four additional valves are owed to us by Detroit Diesel but we are unlikely to receive them. Mr. Gilbert explained that a fuel system rebuild kit has been purchased to replace one of the Compuvalves, which will upgrade the fuel system. Mr. Gilbert expects that we will need to update the entire bus fleet with the rebuild kits, as the Compuvalves are proving very difficult to find.

Hugh Mose noted that Eric Bernier has executed an agreement with Lamar Outdoor Advertising to transition over the interior bus advertising contract that was formerly held by Morgan Signs.

He also stated that he recently sent a “Letter to the Editor” to the Centre Daily Times with his perspective in regards to Federal Earmarks.

Hugh Mose commented to the Board that the annual review of the Policy Manual will begin at next month’s Board meeting. The manual will be reviewed in small sections, similar to how the Personnel Manual was reviewed. Hugh also informed the Board of the recent retirement of driver, Lee Dickson. Mr. Dickson had been with CATA for 13 years. Mr. Mose would like include a Resolution of Appreciation for him at next month’s Board meeting.

B. Service Development Report
At the request of Gary Powers, Eric Bernier gave an update to the Board on the progress of the Downtown Office Streetscape Plan. John Spychalski asked if there was a possibility of a pass opportunity for Bellefonte Borough employees. Eric stated that there may be a possibility of negotiating an agreement with the Borough, but there is nothing in process as of yet. Joe Davidson asked if we provided the employee ID cards to the Bellefonte Borough employees as a courtesy and Eric confirmed that we have.

Richard Kipp asked a question regarding the bus rebuild project. Joe Gilbert explained that there may be an issue with the vendor in regards to the rear axle that was put on one of the rebuilt buses. Mr. Gilbert further explained that there is a consensus among employees that the wrong axle may have been put on our bus. A representative from the vendor is planning to visit CATA to inspect the bus personally. Once he has seen the bus, a determination will be made. An update on this situation will be given at the Board Work Session.

VII. ADJOURNMENT
With no further business to discuss, Chairman Spychalski entertained a motion to adjourn the meeting. Gary Powers moved to adjourn the meeting at 5:15 PM. Joe Davidson seconded. The motion carried unanimously.

VIII. EXECUTIVE SESSION
The Board reconvened for an Executive Session regarding personnel issues.