AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES
April 24, 2006
STATE COLLEGE BOROUGH BUILDING
Room 241, 243 S. Allen Street
BOARD MEMBERS PRESENT:
John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
Hugh Mose, General Manager
Judith Minor, Director of Administration
Eric Bernier, Service Development Manager
Jacqueline Sheader, Marketing Manager
Sherry Snyder, Operations Manager
Amanda Jones, Human Resources Manager
Terri Quici, Executive Assistant
Craig Humphrey, State College Borough Liaison
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:02 PM and announced that the Board had met in Executive Session on 4/20/06 to discuss Personnel issues.
II PUBLIC COMMENT
III. OLD BUSINESS
A. Approval of Minutes of March 23, 2006 Work Session
Chairman Spychalski entertained a motion to approve the minutes. Richard Kipp moved to approve the minutes of the March 23, 2006 Work Session as presented. Gary Powers seconded. The motion carried unanimously.
B. Approval of Minutes of March 27, 2006 Board Meeting
Chairman Spychalski entertained a motion to approve the minutes. Richard Kipp moved to approve the minutes of the March 27, 2006 Board meeting as presented. Kathryn Bittner seconded. The motion carried unanimously.
C. Receipt of March 2006 Finance Reports
Chairman Spychalski entertained a motion to receive the March 2006 Finance Reports. Gary Powers moved to receive the March 2006 Finance Reports as presented. Richard Kipp seconded.
Judi Minor stated that the federal operating assistance had been received and alleviated the need to access the Line of Credit. Mr. Mose asked about the Purchase of Service line being only 58% of budget and Ms. Minor replied that we will not reach 100% this year because we are receiving less from Penn State than originally budgeted.
Mr. Mose inquired why the Uniform budget line was more than twice what was budgeted. Sherry Snyder stated that basically twice the number of new drivers had been hired than originally planned.
Judi Minor stated that Travel and Meetings, Fuel, and Utilities will be over budget by year-end and Advertising Revenue will be under budget.
Mr. Mose reported that ridership continues to be up and that OnePasses have almost doubled. He also reported that Ride For Five numbers are the highest ever (at 536).
With no further discussion, Chairman Spychalski called for a vote and the motion carried unanimously.
D. Policy Review and Adoption
Amanda Jones stated that in the Board packets are copies of the “Unlawful Harassment” and “Criminal History Record” policies with changes noted from the March 27th meeting. Chairman Spychalski entertained a motion to adopt the policies. Joe Davidson moved to adopt the policies that were reviewed at the March 27th meeting. Richard Kipp seconded. The motion carried unanimously.
Ms. Jones noted that polices for review this month are Workers Compensation, Workers Compensation Notice of Rights and Duties, and Designated List of Physicians In Case of Work-Related Injury. Ms. Jones stated that staff recommends that the specific provider listed in these policies be changed to “case manager”. Ms. Jones also recommended that the Workers Compensation Notice of Rights and Duties and Designated List of Physicians in Case of Work-Related Injuries be pulled from the Policy Manual. Ms. Jones stated that employees get copies of these two documents each time there is a reported work-related incident. Mr. Mose indicated his support of these recommendations. Gary Powers asked if these policies were referenced in the main Workers Compensation policy. Mr. Jones that they were not but that she could add references to them.
E. Service Planning Update
Eric Bernier stated that service changes for FY 2006/2007 have been developed through observation and public requests. He stated that the memo included in the Board packet breaks down the service changes into three groups: service that will definitely be done, service that is going to be done but still needs to be detailed; and service being considered but for which staff is still uncertain if it can be done. Mr. Bernier summarized the changes being proposed on the LOOP & LINK, X Route, N, R & V Routes, K & S Routes, H Route and P Route. Mr. Bernier also mentioned that the effective date of the changes should read “09/04/06”. Mr. Bernier stated that questions or suggestions continue to be accepted and a final Service Plan for FY 2006/2007 will be presented at the June 5th Board meeting.
F. Budget Update
Mr. Mose stated that on April 11th, the COG Finance Committee reviewed the FY 2006/2007 DRAFT Budget and did not seem to have any major concerns. Mr. Mose went on to say that the Committee forwarded the Budget to the General Forum for their consideration; the General Forum will meet on April 26th and is expected to refer the Budget to the municipalities for their comments. Joe Davidson stated that two members of the COG Finance Committee reminded him that this is the 5th year of the municipalities granting a 5% increase and that CATA shouldn’t expect to see another 5% increase next year. Mr. Mose noted that it was also mentioned to him, and he went on to discuss the current funding problem for public transit at the local government level. Mr. Mose and Chairman Spychalski offered their thanks and appreciation to the staff who pulled the 84-page Budget document together to meet distribution deadlines.
IV. NEW BUSINESS
A. Resolution Authorizing the Filing of FY 2006/2007 State Operating Assistance Grant
Chairman Spychalski entertained a motion to adopt the resolution authorizing the filing and execution of the FY 2006/2007 State Operating Assistance grant application. Kathryn Bittner moved to adopt the resolution. Gary Powers seconded. The motion carried unanimously.
B. FY 2006/2007 Shared Ride Grant Application
Chairman Spychalski entertained a motion to authorize the filing and execution of the application. Gary Powers moved to authorize the filing and execution of the FY 2006/2007 Shared Ride Grant Application. Joe Davidson seconded.
Ms. Minor explained that the grant provides lottery funds to partially reimburse costs associated with paratransit service for senior citizens over the age of 65.
With no further discussion, the motion carried unanimously.
C. Bus Stop Sign Replacement Project
Eric Bernier reported that it has been 15 years since CATA’s bus stop signs have been updated and that this project is included in the capital plan this year. Mr. Bernier stated that as the staff looked at replacing the bus stop signs, it became apparent that the scope of the project needed to be expanded to include an overall policy, post design, and placement of the signs. It is the intent of the staff to replace bus stop signs at the same time this fall when 700 “info post” signs are installed. Mr. Bernier presented a mock-up of what the new Centre Line sign would look like and stated that Jackie Sheader was responsible for the design. Richard Kipp asked if the side-mount creates a greater potential for vandalism. Mr. Bernier said he would follow up to see if there are any issues. Joe Davidson asked if the “100% CNG” logo should be added to the sign. Mr. Bernier and Ms. Sheader stated that the staff had discussed that possibility. Richard Kipp asked if the writing could be “bolded” and located up the side. Ms. Sheader will create mock-ups with the suggestions for the Board’s review. The Board expressed support for the new design.
D. Line of Credit
Mr. Mose stated that due to the uncertainty regarding the release of federal funding, Judi Minor had contacted Citizens Bank regarding increasing CATA’s Line of Credit from $500,000 to $1,000,000. There was discussion regarding whether the line of credit would be enough, whether CATA had ever accessed it in the past and if it is necessary now. Ms. Minor stated that this was an unusual set of circumstances that won’t happen routinely. Ms. Minor stated the limit would be adequate. Joe Davidson moved to approve an increase in CATA’s Line of Credit with Citizens Bank to $1,000,000. Kathryn Bittner seconded. The motion carried unanimously.
V. OTHER BUSINESS
A. General Manager’s Report
Mr. Mose stated that the annual Employee Breakfast will be held on May 5th from 5:45 AM – 9:45 AM and invited the Board to attend. Mr. Mose also noted that natural gas prices are down again today and that Judi Minor has bought one-half of July, August and September.
B. Service Development Report
In addition to Mr. Bernier’s report to the Board, he noted that CATA will run the LOOP/LINK Late Night service during Finals Week again this year.
With no further business to discuss, Chairman Spychalski entertained a motion to adjourn the meeting. Gary Powers moved to adjourn the meeting at 5:21 PM. Richard Kipp seconded. The motion carried unanimously.
VII. EXECUTIVE SESSION
The Board recessed to Executive Session to discuss personnel matters.