AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES
October 24, 2005
SCHLOW CENTRE REGION LIBRARY
BOARD MEMBERS PRESENT:
John Spychalski, Chairman
Joe Davidson, Vice-Chairman
Richard Kipp, Treasurer
Hugh Mose, General Manager
Judi Minor, Director of Administration
Eric Bernier, Service Development Manager
Jacqueline Sheader, Marketing Manager
Joe Gilbert, Director of Transportation
Terri Quici, Executive Assistant
Tim Geibel, CRPA, Transportation Planner
Craig Humphrey, State College Liaison
I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:04 PM.
II. PUBLIC COMMENT
III. OLD BUSINESS
A. Approval of Minutes of October 3, 2005 Special Meeting
Chairman Spychalski entertained a motion to approve the minutes. Richard Kipp moved to approve the minutes of the October 3, 2005 Special Meeting as presented. Gary Powers seconded. The motion carried unanimously.
B. September Finance Report
Judi Minor commented that investment earnings are up and provided an update regarding buying CNG. Ms. Minor indicated that the price of CNG is coming down daily and that she had bought November and half of December.
Hugh Mose reported on ridership, noting that overall September was the most positive month in years.
Chairman Spychalski entertained a motion to accept the September 2005 Finance Report. Gary Powers moved to accept the Finance Report. Richard Kipp seconded the motion. The motion carried unanimously.
C. Regional Technology Coalition
Mr. Mose reminded the Board that at the August meeting they had discussed CATA’s joining the Regional Technology Coalition (RTC). Mr. Mose enclosed in the Board’s packets the draft joint agreement that was created by Tim Gratton (IS Director for State College Borough), for the municipalities, COG and CATA. Mr. Mose reported that the RTC has agreed to allow CATA join. Mr. Mose stated that the plan is for an additional IS technician to be hired, which will allow CATA to receive the equivalent to one half-time employee and will cost $36,000. Mr. Mose stated that the expense is already included in the FY 2005-2006 budget, and that there are some details yet to work out such as who pays unemployment compensation.
Richard Kipp asked how the ongoing cost percentage breakdown was calculated. Mr. Mose said that for the coming year it is based on experience for 2005 but in the future will be based on actual experience.
Gary Powers asked how the addition of the half-time IS technician will affect the existing arrangements for IS support and how it will help with the APTS applications in the future. Mr. Mose stated that Judi Minor has been taking care of all IS functions with the help of an outside vendor one day per week. Mr. Mose feels that Ms. Minor doesn’t have the time to devote to CATA’s IS needs and that overall this will offer a higher level of support.
Richard Kipp moved to approve CATA’s entrance into the RTC and authorize the General Manager to execute an agreement to that effect. Gary Powers seconded. The motion carried unanimously.
D. Policy Review and Adoption
Chairman Spychalski stated that the policies reviewed at last month’s meeting were provided in the packets and include edits, strikeouts, etc.
Kathryn Bittner moved to approve all three policies with noted changes. Gary Powers seconded. The motion carried unanimously.
Mr. Mose introduced the policy to be reviewed this month, the Family Medical Leave Act policy, and said that there are no suggested changes at this time. Gary Powers noted that the policy indicates it was reviewed in December 2004 and wondered if the Board had seen it at that time. Mr. Mose state that he will check into it and get back to the Board.
E. Schlow Centre Region Library Occupancy Agreement
Hugh Mose stated that the Library Board did not approve the agreement at their last meeting and have referred the agreement to their lawyer, who is tocontact CATA’s lawyer to work things out. Mr. Mose suggested that someone from the Board be designated to represent CATA if needed to meet with the Library Board. Chairman Spychalski agreed to represent CATA; an alternate Board member may be chosen on availability at the time of the meeting. Chairman Spychalski requested a point-by-point list of the issues yet to be resolved in the agreement.
IV. NEW BUSINESS
A. Receipt of FY 2004/05 Audited Financial Statements
Chairman Spychalski entertained a motion to receive the FY 2004/05 year-end financial audit and single audit reports. Gary Powers moved to receive the FY 2004/05 audited financial statements and authorize their distribution. Richard Kipp seconded.
Kathryn Bittner congratulated staff for a successful audit. Judi Minor stated that CATA is in full compliance and explained how depreciation is shown in the audit but not on the monthly finance reports.
With no further discussion, the motion carried unanimously.
B. Resolution Authorizing Filing of FY 2005/06 Federal Formula Assistance Grant
Judi Minor stated that included in the packet is a resolution authorizing filing for federal operating and/or capital funds. Ms. Minor noted that although funding estimates are still uncertain, staff expects to program the entire allocation for operating assistance as shown in the FY 2005/06 budget.
Kathryn Bittner moved to adopt the Resolution Authorizing Filing of FY 2005/06 Federal Formula Assistance Grant. Richard Kipp seconded.
Craig Humphrey asked what percent of CATA’s budget is federal money. Judi Minor stated that it is $1.3 million, but that up to 50% of the deficit can be requested. Mr. Mose stated that the federal assistance is our balancing item, and any funds not used are carried over to subsequent years..
With no further discussion, the motion carried unanimously.
C. Board Work Session
Hugh Mose explained that a Board work session is usually held in December or January each year for long-range planning. Mr. Mose stated that the Board could also take advantage of this time to discuss staffing issues, federal earmarks, legal services contract, and vehicle maintenance due to aging equipment. Chairman Spychalski asked that Terri Quici coordinate a meeting for the last week of November or first week of December.
D. Ride For Five Program Research Results
Jacqueline Sheader reviewed the results of a recent survey of the Ride For Five Program, noting that the reasons customers did not renew weren’t related directly to CATA services, but that they left the university, had children or returned to parking near their buildings. Ms. Sheader noted that the most common suggestions were changing the renewal process so that participants did not have to go to the Parking Office, adding eligibility of part-time employees, and providing alternatives for days when buses are not as frequent (weekends).
Chairman Spychalski thanked Ms. Sheader for the report.
V. OTHER BUSINESS
A. General Manager’s Report
Hugh Mose stated that the COG Finance Committee continues to discuss the Miller Formula versus the COG Formula. Mr. Mose said that Jack Jenkins, College Township, will be attending a Ferguson Township Board of Supervisors meeting on November 8th to discuss the formulas.
Mr. Mose noted that the Alpha Fire Company will be formally asking CATA to donate a bus for their training facility. Mr. Mose is waiting for the written request.
Mr. Mose announced the resignation of mechanic George Rogosky, who has worked for CATA 22 years. He is now working for a trucking company as Lead Mechanic. Joe Davidson asked if an exit interview was completed and whether the reason he left was economic. Mr. Mose indicated he could discuss that at Executive Session.
B. Service Development Report
Eric Bernier stated that the work was done for the kiosk at the new downtown office but that he needed a key to open it. Mr. Bernier also noted that CATA is involved in the preliminary planning of the Geisinger Medical Center development in Patton Township.
With no further discussion, Kathryn Bittner moved to adjourn the meeting at 5:05 PM. Richard Kipp seconded. The motion carried unanimously.
VI. EXECUTIVE SESSION
The Board reconvened into Executive Session to discuss personnel issues.