CENTRE AREA TRANSPORTATION AUTHORITY
REGULAR BOARD MEETING MINUTES

August 25, 2003
4:00 p.m.
STATE COLLEGE BOROUGH BUILDING
Conference Room 241, 243 South Allen Street

BOARD MEMBERS PRESENT:
John Spychalski, Chairman
Richard Kipp, Treasurer
Gary Powers

STAFF PRESENT:
Hugh Mose, General Manager
Joseph Gilbert, Director of Transportation
Judith Minor, Director of Administration
Jacqueline Sheader, Marketing Manager
John Lazration, Receptionist (Temporary)


OTHERS PRESENT:
Richard McCarl, State College Borough Liaison
Tim Geibel, CRPA, Transportation Planner
Owen O’Neil, Consultant, Abrams-Cherwony & Associates

 

I. CALL TO ORDER
Chairman Spychalski called the meeting to order at 4:05 p.m. and noted for the minutes that two work sessions had been held, one on 8/13/03 regarding personnel matters and one on 7/8/03 regarding the recently completed Management Performance Review.

II. PUBLIC COMMENT
Chairman Spychalski asked for any public comments. There were none given.

III. OLD BUSINESS

A. Approval of Minutes of June 23, 2003 Board Meeting
Richard Kipp moved to approve the minutes of the June 23, 2003 Board Meeting; Gary Powers seconded the motion. They were approved unanimously.

B. June and July 2003 Finance Reports
Judi Minor indicated that the reports were not yet available due to the year-end audit not being complete. She did note, however, that only $867,000 of federal operating money was used, resulting in more carry-over for the current year.

C. Centre County Long Range Transportation Plan (Centre County Planning Office)
Hugh Mose introduced Tim Geibel, Transportation Planner at CATA through the Centre Regional Planning Agency. Tim has been working with Owen O’Neil from Abrams-Cherwony and Associates in Philadelphia, who provided an update on the Transit Element of the Plan.

Mr. O’Neil provided the following:

Tim Geibel concluded the summary by stating that this is a strategic document that will provide the necessary information for future planning.


IV. NEW BUSINESS

A. Resolution authorizing use of Simplified Acquisition Procedures
Judi Minor reported on the history of purchasing procedures, using federal and state regulations. She noted that the state has recently passed legislation that allows transit authorities to use the federal standard in lieu of state thresholds. These Simplified Acquisition Procedures would include increasing the threshold for written quotes from $4000 to $5000 and eliminating the need to publicly advertise acquisitions of less than $100,000 under certain conditions.

Chairperson Spychalski asked for a motion to pass the resolution authorizing the use of Simplified Acquisition Procedures. Gary Powers moved; Richard Kipp seconded. The motion was approved unanimously.

B. Bus Procurement - 30-foot Low-floor CNG Buses
Joe Gilbert reported that an invitation to bid (IFB) was issued in June. Although seven or eight firms requested packets, only one bid was received. El Dorado National Co., a division of Thor Industries, submitted a bid of $289,043 per bus; the bid has been determined to be responsive and the firm a responsible bidder. On that basis, Hugh Mose noted that staff recommends the approval of the bid.

Richard Kipp questioned our obligation to the public to use natural gas buses and just wanted to remain open to opportunities for changes in technology and other new developments.

Richard McCarl wanted to know why only one bid was received. Joe Gilbert indicated that only one firm currently builds a 30' CNG bus with two doors, and we were unwilling to accept a longer bus or only one passenger door.

Chairperson Spychalski asked for a motion to approve the bid from El Dorado National Company. Richard Kipp moved to approve the bid of $289,043 per bus; Gary Powers seconded. The motion was approved unanimously.

Joe Gilbert indicated it would take about 250 days’ lead time to build the buses, which would most likely mean a delivery date in April 2004.


V. OTHER BUSINESS

A. General Manager's Report

Hugh Mose reported that:

• Terri Weight has been hired as Executive Assistant and will be starting on September 2nd.
• Three campus bus stop improvements are virtually complete: Visual Arts Building, Pollock Road and N. Atherton Street. Hugh noted that the University has made a significant investment in these improvements.
• Ag Progress ridership was down this year.
• Customer Information updates completed include the Ride Guide and our website. Chairman Spychalski complimented staff on the improved graphics in the Ride Guide this year.
• Employee training has been conducted, including sexual harassment, customer service, and disability sensitivity issues. Driver refresher training was also provided.
• The first Annual CATA Golf Classic was held on Sunday, August 24th. There were 6 participants and Gary Powers led the pack by 25 strokes.

B. Service Development Report
Mr. McCarl asked about the closing of Shortlidge Road. Hugh Mose indicated that it seems to be a foregone conclusion, but if State College Borough wanted it kept open, he was sure that the University would consider the Borough’s concerns. Staff has asked the University to consider making Shortlidge Road available on an emergency basis.


VI. ADJOURNMENT
There being no further discussion, Chairperson Spychalski adjourned the meeting at 5:21 p.m.